Audition scheduling software to streamline casting calls and talent sessions
Manage every audition, callback, and casting session with ease. Koalendar makes booking talent, organizing your team, and keeping schedules on track effortless.
From commercials to feature films, casting teams rely on stress-free audition scheduling with Koalendar
Let talent book auditions anytime
Stop juggling endless calls and emails. With our audition scheduling software, actors, models, and performes can self-book time slots instantly. You save hours and keep the process professional and transparent.
- 24/7 self-service audition booking
- Custom pages for each role or casting call
- Instant confirmations reduce confusion
- Works perfectly for small or large productions
Higher attendance and smoother casting sessions
Automated reminders and confirmations mean fewer no-shows and better prepared actors. Time zone detection ensures everyone arrives on time, even for virtual or multi-location casting sessions.
- Automated email and SMS reminders for auditions
- Smart time zone detection for remote talent
- Branded confirmations and follow-ups
- Easy rescheduling prevents cancellations
Custom intake forms and file uploads
Capture headshots, resumes, reels, and audition notes upfront. With Koalendar’s booking forms you’ll have everything you need before talent walks in the door—or logs into the call.
- Custom intake forms for audition requirements
- Collect headshots, resumes, or self-tapes
- Share scripts or sides before sessions
- Automated follow-ups keep casting moving
Clear agenda management for your casting team
See all auditions, callbacks, and team schedules in one dashboard. Eliminate double bookings, assign rooms, and keep your casting directors and assistants in sync.
- Centralize schedules across multiple roles
- Avoid double-bookings of spaces or staff
- Sync with Google, Outlook, or iCloud calendars
- Plan callbacks, fittings, and interviews easily
Testimonials
Casting teams ❤️ Koalendar
Want smoother casting calls and fewer no-shows? See how production houses, agencies, and casting directors save hours every week with our audition scheduling software.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything casting teams need in one simple platform
Built for auditions: talent, callbacks, and crew — all in one place.
- Work seamlessly with Zoom, Google Meet, Gmail, Stripe, and hundreds more via Zapier to keep scheduling, payments, and communication in one place.
- Set up booking links for different characters, extras, or sessions. Real-time availability keeps auditions and callbacks running smoothly.
- Send branded confirmations, reminders, and follow-ups directly from your agency’s email so talent and crew never miss an audition or casting meeting.
- Request file uploads from actors or models before an audition. Perfect for resumes, sides, or self-tape submissions.
- Easily set audition windows, callback days, fittings, or rehearsals. Adjust booking rules to fit the way casting actually runs.
- Protect private casting sessions with password-protected booking pages and restricted access.
- Casting directors and assistants receive instant notifications for every new booking, cancellation, or change.
- Schedule large audition blocks with ease using visual tools. Preview conflicts instantly before publishing.
- Assign and manage audition spaces with precision. Prevent overlaps between talent groups or callbacks.
- Perfect for global casting calls, Koalendar automatically adjusts meeting times to each participant’s local time.
Integrate with the tools casting teams already use
Create booking pages for each role or project
Automate confirmations and reminders
Collect headshots, reels, and forms in advance
Adapt schedules to production timelines
Privacy for VIP or sensitive auditions
Stay updated in real time
Bulk scheduling for faster casting days
Manage multiple rooms or studios
Multi-time zone support
Integrations
Sync your casting scheduling app with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Audition scheduling software is a digital tool that helps casting directors and talent managers organize auditions, callbacks, and interviews. It usually includes features like online booking pages, calendar synchronization, automated reminders, and talent intake forms. Actors, models, and extras can schedule in a few clicks, reducing administrative work and avoiding double-bookings.
Yes. Koalendar works as a casting scheduling app, letting you create unlimited booking links for each project or character. Talent can self-book audition times online, upload their materials, and get automatic reminders, so you stay organized and on schedule.
Yes. You can easily embed Koalendar on your website so actors, agents, and extras can book without leaving your page. It works on desktop and mobile for productions, agencies, and talent management firms.
Yes. With Koalendar you can request file uploads, resumes, and self-tapes in advance. This talent audition scheduler ensures you’re fully prepared for each casting session.
Yes. We offer special pricing for casting agencies, production houses, and talent management companies, with discounts depending on team size.
Yes. Koalendar offers a free plan that casting teams can use forever. You get unlimited booking pages, integrations with Google Calendar, and automated reminders at no cost. If you need advanced features like branding or payment collection, you can upgrade anytime, but the free version is always available.
Audition scheduling software made simple
From casting directors to talent managers, start free with Koalendar’s audition scheduling software that cuts admin time and keeps auditions, callbacks, and fittings organized.
Start free today!