Casting Scheduling Software

Cast your next production with Koalendar: an online scheduling platform that lets you make an intuitive self-booking page for theater, TV, or film auditions.

Meet with talented actors and actresses from all over the world with an easy-to-use booking software.

Here’s how Koalendar can help you manage multiple auditions without losing your mind.

Rated 4.9 stars by over 790 users
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Why do people working in casting need a smart appointment scheduling system

Bringing a play or film to life requires patience, resourcefulness, skill, and instinct. You’ll need a vast network and high organizational skills to get the job done.

Koalendar is a scheduling platform that helps you manage audition schedules with ease and make the most out of every casting call.

Fill in audition signups with self-booking pages

Koalendar lets you create intuitive self-booking pages that can accept unlimited appointments for free. They’re easy to use even for non-techy actors. As you go about your business, the platform automatically confirms appointments within your set available audition slots. It updates in real-time so you can accommodate more aspirants when others back out or re-schedule.

Manage multiple auditions with unlimited calendars

Need to fill in multiple roles? No problem. Make a booking page for each part and assign audition schedules to fill each of them in. Koalendar lets you create unlimited booking pages for free so you can manage as many roles as you want, all at the same time.

Quickly embed calendars in casting calls

Let talents book an audition with you as soon as they receive your casting call. Embed a link to your booking page on your email or your social media announcement so that interested parties can quickly reserve a slot.

Adjust your meeting duration for major and minor roles

Give each role the attention it needs. Koalendar lets you adjust meeting durations within your calendars. This way, you can vary the type of audition you want to do for major and minor roles. Spend more time screening aspirants for your lead roles to make sure you have the best person for the job.

Check your schedule wherever you are with Google Calendar

See all your ongoing audition schedules by syncing them to Google Calendar. You can access Koalendar using your phone, tablet, or web because it’s optimized on all devices. No matter what you have on hand, you can be sure that the platform looks good and works well everywhere.

Don’t waste your time with no-shows

Stop missing opportunities with no-shows. Actors are incredibly busy. The last thing you want is for your audition to fall into the cracks. Koalendar schedules automatic reminders when bookings are confirmed so all your audition slots are productive and no opening is wasted.

Automatically collect actors profiles with customizable forms

Use Koalendar’s customizable pre-booking forms to get information from your actors and actresses before you meet them.

Expand your horizon with video integration and automatic timezone adjustments

Reach out to actors and actresses from all over the world. Koalendar integrates with Google Meet and Zoom so you can hold online auditions with talents overseas. The software supports multiple languages and automatically adjusts to the user’s timezones too. This way, you can avoid schedule mixups because of the time difference.

Why people love Koalendar

  • Speed Gauge Icon

    Quick to set up

    We're here to save you time. You won't spend hours configuring your new scheduling tool!
  • Feather Icon

    Integrates with your tools

    Easily connect Koalendar with your Google calendars, Google meet or Zoom.
  • Hearth Icons

    Your clients will love it

    Clean professional look, fast to load, and works as well on mobile as on desktop.


Essential scheduling features for Casting

Use Kolanendar’s powerful features to manage multiple auditions and stay on top of your productions.

Unlimited appointments and booking pages

Accept unlimited appointments and create unlimited booking pages for free.

Real-time availability

See your availability in real-time.

Intuitive self-booking pages

Create sleek booking pages that are easy to use even if you’re not tech-savvy.

Easy embed calendar link

Easily share and embed your calendar link to share your availability.

Optimized on all devices

Koalender looks good on mobile, tablet, and web.

Google Calendar integration

See all your appointments in one place with Google Calendar..

Adjustable meeting duration

Take all the time you need by managing your Koalendar booking durations.

Automatic reminders

Avoid no-shows with automated reminders for all attendees.

Customizable pre-booking form

Collect relevant information before booking with editable forms.

Google Meet and Zoom integration

Koalendar integrates with Zoom and Google Meet so you can set video meetings with ease..

Timezone adjustments

Avoid confusion because of time differences with automatic timezone adjustments.

Supports multiple languages

Koalendar supports 7 languages, including Spanish, French, Portuguese, and Dutch.
Christine - Koalendar Testimonial

“I absolutely LOVE this!! For someone who is very basically computer illiterate, this was one of the easiest tools to download and use.”

Christine Cubillas
Owner of CommuniTAS
Dan Luthi - Koalendar Testimonial

“Have really enjoyed the flexibility of Koalendar. It is simple to use, clean to present and very easy to setup for Google Meet or Zoom.”

Dan Luthi
COO at Ignite Spot
Vanessa - Koalendar Testimonial

“I've been using Koalendar for 4 months and I find it very helpful. Works perfectly with Google Calendar. It saves me a lot of time.”

Vanessa DVJ
Founder of Jerez & Co

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

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Koalendar booking page