Personal Trainers Scheduling Software

Help your clients achieve their goals and streamline your workflow with Koalendar: an online scheduling platform that helps you stay on top of your clients and workouts.

Manage personal coaching sessions and group classes in one platform so you can focus on how to up your game.

Wanna see how Koalendar can help you grow your personal training business?

Read more to find out.

Rated 4.9 stars by over 790 users
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Why do people working in personal trainers need a smart appointment scheduling system

Your success as a personal trainer rests on how well you help others get healthier and create better versions of themselves. This can be incredibly fulfilling --if you manage to stay on top of everything.

Koalendar frees up all the time you spend organizing your schedule so you can focus on your clients, your business, your training, and more.

It has loads of useful features, and it’s incredibly easy to set up --even if you’re not tech-savvy.

Keep track of all your appointments - no matter where they come from

Appointments can come from anywhere: your gym, website, social media, referrals, and new people you meet when they ask you about what you do. Use Koalendar to collect all your bookings in one place. This way, everyone can reserve time with you free from scheduling conflicts.

24/7 Self-booking interface for an unlimited group and individual training sessions

Manage group and 1:1 appointments with Koalendar. Clients can book sessions with you whenever and wherever motivation strikes. The free forever version lets you schedule unlimited appointments through a customizable and intuitive client interface.

Send out automated reminders to reduce no-shows.

Consistency is vital for your clients to build lasting habits. Koalendar sends out automated reminders so you can reduce no-shows to your training sessions.

Create personalized workouts specific to your client’s goals and interests

Customize your booking page questions so you can get to know your clients before an appointment. Get info on their fitness level, available workout times, past injuries, and more so you can craft a program that’s perfect for their goals and lifestyle.

Network effectively and impress prospects

Stand-out with your professionalism. Share your Koalendar link with prospects and impress them with its sleek interface optimized for all devices. With integrations with Zoom and Google Meet, scheduling meet-and-greets and online consultations are a breeze.

Manages your schedule as you enjoy your downtime

Being a personal trainer requires continuous growth and leading by example. Make time for upskilling and personal workouts. Koalendar organizes your calendar and sends necessary notifications to you and your clients even when you’re away.

Why people love Koalendar

  • Speed Gauge Icon

    Quick to set up

    We're here to save you time. You won't spend hours configuring your new scheduling tool!
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    Integrates with your tools

    Easily connect Koalendar with your Google calendars, Google meet or Zoom.
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    Your clients will love it

    Clean professional look, fast to load, and works as well on mobile as on desktop.


Essential scheduling features for Personal Trainers

Scale guiltlessly and provide remarkable service without letting logistics get in your way.

Real-time availability

Your availability reflects in real-time to avoid overbooking.

Automatic reminders and notifications

Help your clients build lasting habits and improve your business. Reduce no-shows with automatic reminders.

Unlimited 1:1 and Group bookings

Manage 1:1 sessions and group classes in one platform with Koalendar.

Create customizable questionnaires

Get information on your client’s fitness level, past injuries, workout preferences, and more, even before meeting them.

Zoom and Google Meet integrations

Schedule video check-ins and online consultations to build relationships with clients and prospects.

Easily share and embed on your website and social channels

Network with ease. Share your calendar link on your website, social channels, or in person.

Google Calendar Integration

See all your appointments in Google Calendar.

Optimized on all devices

Manage your bookings on the web, Android, or iOS. Koalendar runs smoothly on mobile, tablet, or desktop. Great experience guaranteed.
Christine - Koalendar Testimonial

“I absolutely LOVE this!! For someone who is very basically computer illiterate, this was one of the easiest tools to download and use.”

Christine Cubillas
Owner of CommuniTAS
Dan Luthi - Koalendar Testimonial

“Have really enjoyed the flexibility of Koalendar. It is simple to use, clean to present and very easy to setup for Google Meet or Zoom.”

Dan Luthi
COO at Ignite Spot
Vanessa - Koalendar Testimonial

“I've been using Koalendar for 4 months and I find it very helpful. Works perfectly with Google Calendar. It saves me a lot of time.”

Vanessa DVJ
Founder of Jerez & Co

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

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Koalendar booking page