Photography scheduling software to book photo shoots and sessions effortlessly
Streamline every portrait session, wedding shoot, or event photography with our simple, powerful booking app for photographers. Say goodbye to back-and-forth emails and increase booking conversions effortlessly.
From portrait sessions to full wedding days, photographers trust Koalendar for easy, stress-free booking.
Let clients book photo shoots anytime
No more endless back-and-forth to schedule your sessions. With our photography scheduling software, clients can book portrait sessions, wedding shoots, or engagement sessions online 24/7 from any device. Free up your time so you can focus on the creative work you love.
- Instant self-service booking from any device
- Real-time availability for all your services
- Ideal for weddings, events, and studio sessions
- Instant confirmations reduce confusion
Boost attendance & reduce no-shows
Automated reminders help your clients show up prepared. Whether it’s a family portrait or a pre-wedding consultation, Koalendar sends branded confirmations, SMS/email reminders, and time zone detection so everyone’s on the same page.
- Automated email & SMS reminders
- Smart time zone detection for destination shoots
- Branded confirmations and follow-ups
- Easy rescheduling to prevent cancellations
Stay organized with clear agendas
Manage all your shoots, consultations, and editing deadlines in one clean calendar. Koalendar gives you a unified view of every photo shoot, helping you improve client experience and eliminate double-bookings.
- Centralize all bookings across services
- Sync with Google, Outlook, or iCloud calendars
- Easily view multiple sessions per day
- Plan shoots, edits, and client meetings together
Custom booking forms & file sharing
Capture client questionnaires, inspiration boards, or contracts ahead of time. Our photo session scheduling software lets you accept file uploads, send prep guides, and automate follow-ups so every shoot starts smooth and stress-free.
- Collect pre-shoot questionnaires and mood boards
- Accept contracts, permits, or deposits in advance
- Share prep guides or style sheets automatically
- Automated follow-ups keep clients engaged
Testimonials
Photographers ❤️ Koalendar
Want more bookings and less admin? See how professional photographers are using Koalendar to increase bookings and streamline their studio schedules!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything photographers need in one simple platform
Built for photography: sessions, clients, payments, and prep — all in one place.
- Connect Zoom for virtual consultations, Google Meet for client calls, Gmail for branded emails, Stripe for deposits, and hundreds more apps via Zapier — all from your photography scheduling software.
- Set up booking links for wedding shoots, portrait sessions, or event photography. Real-time availability keeps your calendar conflict-free.
- Send branded confirmations, reminders, and follow-ups so your clients never miss a portrait session or pre-shoot consultation.
- Request file uploads from clients before a shoot — perfect for mood boards, contracts, or pre-shoot questionnaires.
- Easily set booking windows for mini sessions, seasonal shoots, or event coverage. Adjust booking rules to fit your unique photography business.
- Password-protect booking pages for high-profile shoots or private sessions.
- Never double-book a session. Koalendar integrates with Google, Outlook, and iCloud calendars to keep you in control.
- Accept deposits or full payments at booking with Stripe. No extra commissions, and you can offer discounts or coupons for promotions.
- Perfect for destination shoots or international clients, Koalendar automatically adjusts to your clients’ time zones.
Integrate with the tools you already use
Create booking pages for each shoot type
Automate confirmations and reminders
Collect questionnaires and inspiration boards
Adapt schedules to your busy seasons
Privacy for VIP clients
Sync with your calendars
Collect payments seamlessly
Multi-time zone support
Integrations
Sync your photography booking app with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications, and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Photography scheduling software is a digital tool that helps photographers book shoots, consultations, and events online. It includes features like online booking pages, calendar synchronization, automated reminders, and payment collection — letting you spend less time on admin and more time behind the camera.
Yes. Koalendar works perfectly as a photography booking app for photographers offering mini sessions, wedding shoots, and event photography. Clients reserve time slots online, receive automatic reminders, and can even complete questionnaires or upload inspiration boards in advance.
Yes. You can easily embed Koalendar on your photography website so clients can book without leaving your page. It works on desktop and mobile for portrait sessions, weddings, and consultations.
Absolutely. With Koalendar, you can set up unlimited booking links for engagement sessions, headshots, family portraits, or commercial shoots. Each page shows real-time availability so no more double-bookings, and clients receive instant confirmations automatically.
Yes. Koalendar offers a free plan that photographers can use forever. You get unlimited booking pages, integrations with Google Calendar, and automated reminders at no cost. If you need advanced features like branding or payment collection, you can upgrade anytime.
Photography scheduling software made simple
From wedding photographers to portrait studios, start free with Koalendar’s scheduling software that cuts admin time and keeps every shoot organized.
Start free today!