Photographers Scheduling Software

Being a professional photographer means consistently producing high-quality work and juggling tough logistics.

Koalendar is an online scheduling platform that manages your calendar so you’ll never miss a photo-worthy moment. It has sleek and easy-to-use booking pages so you can accept and manage your appointments on the go.

Build rapport with your clients, coordinate with your staff, and make time for all your events with ease.

Check out how you can stay ahead with Koalendar.

Rated 4.9 stars by over 790 users
Koalendar industry image

Why do people working in photographers need a smart appointment scheduling system

Preserving timeless moments for your clients is an important job. To do your best work, you’ll need to be fully present in your shoots, events, client and production meetings, location reservations, and more.

Koalendar is an easy-to-use booking platform that you and your clients can access anytime and anywhere.

Let your clients book shoots and meetings with you while you work.

Photoshoots and event coverage require your full attention. Koalendar gives your prospects a sleek and intuitive booking page so they can set appointments with you while you work. Embed it on your personal website and social channels so they can reach you where they are.

Real-time availability on the go

Whether you’re out in a location or locked in the studio editing photos to perfection, Koalendar updates with your availability in real-time so you can avoid schedule conflicts.

Accept and coordinate shoots whenever, wherever

Set unlimited group and individual meetings with clients, staff, models, assistants, and more. Koalendar is optimized for all devices. It also sets automatic reminders, so everyone is aligned on their projects with you.

See all your appointments in one place.

Koalendar integrates with Google Calendar and sends you notifications when you receive bookings. You’ll also receive automated reminders, so you never forget your commitments.

Deliver personalized experiences

Make a good impression with thoroughness. Customize your booking questionnaire so you can prepare for appointments before they happen.

Why people love Koalendar

  • Speed Gauge Icon

    Quick to set up

    We're here to save you time. You won't spend hours configuring your new scheduling tool!
  • Feather Icon

    Integrates with your tools

    Easily connect Koalendar with your Google calendars, Google meet or Zoom.
  • Hearth Icons

    Your clients will love it

    Clean professional look, fast to load, and works as well on mobile as on desktop.


Essential scheduling features for Photographers

Koalendar manages your schedule for you so you can be fully present at all your events.

Customizable self-booking pages

Create professionally designed booking pages that are easy to use even for non-tech savvy clients.

Unlimited group and individual bookings and editable duration

Receive all kinds of meetings in one platform -- be it shoots, production meetings, exploratory calls, and more.

Easy embed on your website and social pages

Book photoshoots from all points of contact.

Real-time availability

Avoid double booking. Koalendar syncs seamlessly, so changes in your availability reflect on your calendar instantly.

Integration with Google Calendar

See all your appointments in one place with the Google Calendar integration.

Automated reminders

Never let you, your staff, or your clients forget an appointment with automated reminders from Koalendar.

Optimized on all devices

Your clients can access your scheduling page from the web, their mobile, or their tablet.

Custom form fields

Create customized questionnaires to prepare for meetings and make a good impression.
Christine - Koalendar Testimonial

“I absolutely LOVE this!! For someone who is very basically computer illiterate, this was one of the easiest tools to download and use.”

Christine Cubillas
Owner of CommuniTAS
Dan Luthi - Koalendar Testimonial

“Have really enjoyed the flexibility of Koalendar. It is simple to use, clean to present and very easy to setup for Google Meet or Zoom.”

Dan Luthi
COO at Ignite Spot
Vanessa - Koalendar Testimonial

“I've been using Koalendar for 4 months and I find it very helpful. Works perfectly with Google Calendar. It saves me a lot of time.”

Vanessa DVJ
Founder of Jerez & Co

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

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Koalendar booking page