Education Scheduling Software

Looking for the best free appointment scheduling software for your school? Here is why Koalendar is the best solution for all your staff and teachers. To schedule parents evenings, or parent teacher conferences, Koalendar is perfect for all your online bookings.

Rated 4.9 stars by over 790 users
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Why do people working in education need a smart appointment scheduling system

One of the essential thing any school will need is an appointment scheduling software. If you are looking for the best free appointment scheduling software, then Koalendar should be your top choice. It has a number of features that make it ideal for schools and teachers to use in their everyday lives. It offers easy integration with Google Calendar, Google Meet, and Zoom.

Perfect to schedule parent-teacher conferences

If your goal is to be able to schedule parent teacher conferences online, with Koalendar you found your solution. Affordable and easy to set up, thousands of schools are using it as a scheduling software for parent-teacher virtual conferences.

Works seamlessly with your teachers' Google calendars

Are you a Google (G-Suite/Workspace) school using Google product in your day-to-day work life? Your staff and teachers will appreciate the seamless integration between your Google Calendar and Koalendar!

Easy to use parents evening booking system

Koalendar is designed to be the most user-friendly appointment scheduling tool for educators. Both your teachers and the parents they meet with will have a great experience. There is no distraction, no complicated settings, everything is straightforward, so you don't have to spend hours helping everyone schedule their appointments.

Setup 1:1 or group meetings

let you accept one or more person per time slot. Fix it to one person for one on one conferences with parents, and increase the number to 15 or more if you're planning an online class meeting.

Google Meet & Zoom integrations

Once you select Zoom or Google Meet as your meeting location on your scheduling page, Koalendar will automatically generate the corresponding meeting link for each new appointment. And if you do an event or a group meeting, everyone will receive the same Zoom/Google Meet link, so you can all join the same virtual video conferencing room.

Let parents fill their details

You can add any question you want to your booking form. For parent teacher conferences, you could for example ask which student they're the parent of, and which teachers they would like to meet. You could also ask them what they want to discuss during your conference.

Why people love Koalendar

  • Speed Gauge Icon

    Quick to set up

    We're here to save you time. You won't spend hours configuring your new scheduling tool!
  • Feather Icon

    Integrates with your tools

    Easily connect Koalendar with your Google calendars, Google meet or Zoom.
  • Hearth Icons

    Your clients will love it

    Clean professional look, fast to load, and works as well on mobile as on desktop.


Essential scheduling features for Education

When you set up Koalendar for your school district's staff and teachers, they will be thrilled! The program integrates seamlessly with their existing calendars so no one has to spend time looking at their schedules when they are ready to book. Every semester, parent teacher conferences can be quickly scheduled with just a few clicks.

Google Meet / Zoom integrations

Automatically create new meeting rooms for new events.

Unlimited bookings

You will never get to an appointments number limit.

Reminders & notifications

Prevent no-show and help you stay up-to-date with your coming meetings.

Time zone intelligent

Detects your client's time zone to display your availability accordingly.

Unlimited scheduling pages

Lets you set up different links for different purposes. For free.

Real time calendar availability

When someone books a meeting with you, it immediately reflects on your booking page, so you can't be double-booked.

Optimized for any device

Koalendar looks and works amazingly well on mobile, tablet and desktop.

Custom forms

Ask your guests any information you need for your meeting, directly on your booking form.
Christine - Koalendar Testimonial

“I absolutely LOVE this!! For someone who is very basically computer illiterate, this was one of the easiest tools to download and use.”

Christine Cubillas
Owner of CommuniTAS
Dan Luthi - Koalendar Testimonial

“Have really enjoyed the flexibility of Koalendar. It is simple to use, clean to present and very easy to setup for Google Meet or Zoom.”

Dan Luthi
COO at Ignite Spot
Vanessa - Koalendar Testimonial

“I've been using Koalendar for 4 months and I find it very helpful. Works perfectly with Google Calendar. It saves me a lot of time.”

Vanessa DVJ
Founder of Jerez & Co

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

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