Education scheduling software that simplifies booking
Make scheduling easy and save time by reducing admin work. Koalendar helps teachers and education businesses schedule classes, tutoring, and meetings in one simple scheduling software.
Simplify student and parent scheduling
Let students, parents, or staff book available times without endless email coordination.
Manage recurring sessions
Support repeat lessons, tutoring sessions, office hours, or advising slots.
Keep everyone informed
Send confirmations and reminders so students and parents know exactly when to join.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves. As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Solutions
One simple booking system for every role in education
Art Classes
Make it easy for students to book lessons with clear availability, simple online scheduling, and reminders that keep every class running smoothly.
College
Keep campus services running smoothly — from counseling appointments to extracurricular sign-ups. Koalendar ensures students and staff stay on the same page.
Library
Offer patrons a simple way to reserve study rooms, equipment, or appointments with clear availability and streamlined online booking.
Music Lessons
Manage piano, guitar, or choir classes with ease. Share booking links, prevent double bookings, and keep your school in harmony.
Online Teaching & E-learning
Schedule virtual classes, workshops, or webinars without the tech hassle.
School Event
Simplify event scheduling with easy online signups, clear time slots, and automated reminders that help families stay organized.
Schools
Schedule classes, activities, and staff meetings without the back-and-forth. Everyone knows where to be and when.
Tutors
Manage one-on-one lessons, group classes, or online tutoring with ease. Send automated reminders so students never miss a session.
Universities
Streamline student advising, office hours, and departmental meetings. Share a booking link so students can choose the best time, reducing admin work for faculty and staff.
Let students, parents, and staff book anytime
No more endless emails or back-and-forth. With our education scheduling software, students, parents, and staff book in just a few clicks — anytime, from any device.
- 24/7 booking access on desktop, mobile, and tablet
- Self-service scheduling reduces admin workload
- Custom booking pages for teachers, classes, events, and resources
- Instant confirmations eliminate confusion
Prepare smarter for every class or meeting
Get everything you need before the session starts so you can focus on teaching.
- Custom intake forms help you understand student needs
- Students upload assignments, homework, or projects in advance
- Teachers share study materials and resources ahead of time
- Automated follow-ups ensure continuity after class
Keep classes, meetings, and timetables on track
From K–12 timetables to university schedules, our education scheduling software keeps everything in one place.
- Avoid double-bookings for rooms, staff, or equipment
- Manage recurring classes and one-off events seamlessly
- Integrate with Google, Outlook, or iCloud calendars
- Centralize school schedules across departments
Reduce no-shows and improve attendance
Boost attendance and punctuality with smart automations so every class, meeting, or session starts on time.
- Automated reminders via email and SMS
- Smart time zone detection for international students
- Confirmation notifications for parents and staff
- Easy rescheduling options prevent cancellations
Testimonials
Educators ❤️ Koalendar
Want happier students and fewer headaches? See how universities, schools, and tutors are using our scheduling magic to save time, energy, and sanity!
Smart education scheduling software
Everything educators need in one simple platform
Booking pages for classes, tutoring, and events
Set up unlimited booking links for teachers, courses, tutoring sessions, parent-teacher conferences, or campus events — all with real-time availability.
Reduce no-shows with reminders
Boost attendance by automatically sending confirmations and reminders via email or SMS to students, parents, and staff.
Custom booking forms & file uploads
Collect the information you need upfront with customizable booking forms. Request documents like homework, CVs, permission slips, or project submissions via file upload or Google Drive.
Keep every school calendar in sync
Integrate with Google, Outlook, or iCloud Calendar so teachers, classrooms, and resources stay organized and never double-booked.
Group bookings & class scheduling
Host group sessions with multiple students at once — perfect for classes, workshops, campus tours, or study groups.
Support international & hybrid programs
Koalendar automatically adjusts times across time zones — perfect for international students, study abroad programs, or remote learning.
Privacy for sensitive meetings
Use password-protected booking pages to limit access for private counseling sessions or internal staff meetings.
Limit bookings to event periods
Run sign-ups only during a set date range — ideal for parent–teacher evenings, exam prep, or specific enrollment windows.
Flexible scheduling rules
Customize scheduling with lead times, buffer times, recurring classes, and limits on how far in advance students can book.
Works with your education tools
Connect Koalendar with student CRMs, learning management systems (LMS), email platforms, and more through Zapier or native integrations.
Integrations
Integrate your booking education platform with your favorite tools
Connect Koalendar with student CRMs, learning management systems (LMS), email platforms, and more through Zapier or native integrations.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Education scheduling software is an online tool that helps schools, universities, and tutors manage classes, meetings, and events. With Koalendar, students, parents, and staff can book in a few clicks — no back-and-forth emails required.
Absolutely. Koalendar supports K–12 schools, higher education, and one-on-one tutoring. You can create unlimited booking links for different roles, departments, or services.
Yes. You can easily embed Koalendar on your school's site so students, parents, and staff can book without leaving your page. It works on desktop and mobile for K–12, universities, and tutoring centers.
Education scheduling software sends automated reminders, confirmations, and updates to students, parents, and staff. Features like time zone detection and quick rescheduling make it easier for everyone to attend on time, reducing last-minute cancellations.
Yes. Koalendar works perfectly as faculty scheduling software for universities and colleges. Faculty members can set their availability, manage office hours, and allow students to book appointments online. Automated reminders, calendar sync, and time zone support make scheduling easier for both staff and students.
A booking scheduling system lets students choose time slots that fit their schedule, receive reminders, and share documents or complete intake forms before sessions. This flexibility helps them stay organized and arrive prepared.
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Scheduling made simple for every role in education
From teachers to school admins, start with Koalendar’s free plan. Upgrade only if you need extra features.
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