Features to make scheduling amazing

Explore Koalendar's features and how each helps you to deliver your magic. It's time to make scheduling simple and delightful.

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Rated 4.9 stars by over 790 users

Trusted by 10,000+ of the world's leading organizations

Free Booking Software Comparison

Free today, free tomorrow, free forever

Free should mean free. At Koalendar, we believe in giving value from the very first meeting. That is why you get unlimited bookings, scheduling links, and calendar sync included in the free plan. As your business grows, we grow with you, with subscription upgrades available only if you need them.

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Free plan availability	Free Forever	No free plan	(up to 50 bookings/mo)	Free Forever	Free Forever
Unlimited bookings			Limited (50/mo)
Unlimited scheduling links			Limited	No (1 link)	No (1 link)
Multiple duration options				No (1 duration/event)
Unlimited calendar sync	Google, Outlook, iCloud		Custom feature required	No (1 calendar, no iCloud)	No (1 calendar)

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

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Solutions

Online scheduling that works for every profession

From recruiters to healthcare providers, Koalendar adapts to your workflow so you can focus on what matters most.

Recruiters

Turn scheduling into a smooth, professional experience that respects candidates' time and helps your team hire faster with less back-and-forth.

For recruiters →

Sales teams

Keep your calendar flowing so you can focus on closing deals, not chasing meeting slots. Internal sync becomes effortless.

For sales teams →

Coaches and consultants

Deliver a client experience that feels seamless from the very first booking, building trust and saving you hours of admin.

Tutors and educators

Free yourself from scheduling hassles so you can dedicate more energy to teaching, mentoring, and inspiring students.

For tutors and educators →

Beauty Specialists

Make it simple for clients to book treatments, keeping your calendar full and your time free to deliver great service.

Real Estate agents

Let buyers book property viewings with ease, keeping your schedule organized and freeing you to focus on closing deals.

For real estate agents →

Fitness trainers

Make it simple for clients to reserve and secure their sessions, keeping classes organized and attendance strong while you focus on motivating and inspiring.

For fitness trainers →

Photographers

Simplify the way clients book shoots so you can spend less time chasing dates and more time behind the camera.

For photographers →

Healthcare and medical

Offer patients a simple way to book care, while keeping your calendar accurate, reliable, and always under your control.

Events and webinars

Fill your events faster with easy sign-ups, reminders, and a smooth booking flow that keeps attendance high.

Get started for free!

Get your own personalized booking pages

Empower your invitees to self-book their appointments 24/7 with an experience that feels like your brand.

Use your own booking link, logo, and brand colors
Customize text and messages to match your voice
Offer fixed appointment durations or let customers choose
Works great on any device: desktop, tablet, or mobile
Available in 40+ languages to support global clients

Create your booking page

Smart availability

Full control over when and how clients can book you.

Set up a regular weekly schedule, set specific dates, or customize it for every week
Check your calendars (Google, Outlook, Apple) to prevent double bookings
Set your availability directly from your calendar
Automatic time zone detection so everyone sees the right times

Set your availability

Team & collaboration

Make scheduling seamless across your team.

Manage the availability of your entire team
Collective bookings: multiple hosts on the same event
Round robin scheduling: distribute bookings fairly
Assign administrators or let invitees choose a host
Create a template & share it with collaborators

Set up your team

Multiple services & appointment types

Offer all your services in one organized place.

Easily create separate booking pages for different services
Customize duration, pricing, notifications, and questions per type
Share a single link offering all your services and appointment types

Add your services

Trusted by millions worldwide

The scheduling platform behind business meetings, in-person appointments, classes and countless calendars

10M+ classes booked by teachers, tutors, and coaches

1M+ candidate interviews scheduled by recruiters

20M+ business meetings managed by teams worldwide

1M+ service appointments for salons, clinics, and trainers

1M+ rooms reserved, from offices to studios

Group bookings & classes

Perfect for workshops, webinars, and classes.

Allow multiple attendees to book the same time slot
Manage group sessions easily, with built-in reminders

Schedule a group session

Customizable notifications

Keep everyone informed and improve attendance.

Automatic email and calendar invites
Email & SMS reminders to reduce no-shows
Follow-up messages and colleague notifications (BCC)
Send from your own email address
Full customization of emails and text notifications, reminders, and calendar invitations

Configure notifications

Custom booking forms

Collect the right details before every meeting.

Add any type of question: text, multiple-choice, dropdowns, and more
Accept file uploads directly in the booking form
Prefill fields to save your clients time

Build your form

Payments & monetization

Get paid seamlessly while you get booked.

150+ currencies
Accept payments right when clients book
20+ payment methods supported: card, bank transfer, Apple Pay, Google Pay, and more
Connect with Stripe for secure transactions
Collect taxes and send automatic receipts
Offer discounts of many types
Flexible pricing: per attendee, fixed, or per duration

Enable payments

Powerful integrations

Connect Koalendar to the tools you already use.

Calendar sync with Google, Outlook, and iCloud
Video conferencing with Zoom, Google Meet, Microsoft Teams
Automation via webhooks, Zapier, Make, and more
Browser extensions for Chrome, Brave, and others
Easily add it to your website (WordPress, Wix, Shopify, Squarespace, and more)

Explore integrations

Why Koalendar feels different

Set up in minutes
Your first booking page is ready faster than your next coffee. Share it right away and you’re good to go.
Pricing that makes sense
Start free and keep it free. Upgrade only if you want more flexibility: no surprises, no pressure.
Your clients will love it
Clean professional look, fast to load, from sales calls to classes to room reservations, all in one place.

Advanced features that put your scheduling on autopilot

Tentative bookings (manual approval)

Prefer to review requests first? Mark new bookings as ‘pending’ and approve or decline in a click—ideal for high-touch services and gated sessions.

One-time scheduling links

Avoid link forwarding and mix-ups. Generate single-use links that disappear after they’re booked—perfect for concierge scheduling and sales.

Connect each page to different hosts or calendars

Map booking pages to specific team members or resource calendars so admins stay in control—and staff don’t need to manage their own accounts.

Look Busy mode

Prefer not to look wide open? Automatically hide a percentage of your availability so your calendar feels in-demand—without blocking real slots.

Password-protected pages

Gate sensitive booking pages behind a password so only the right people can schedule—perfect for client portals, VIP sessions, and internal meetings.

Set booking limits

Stay in control with caps per day, week, month, or total—great for managing workload and avoiding burnout while keeping your pipeline healthy.

QR codes for instant booking

Let people book in seconds from posters, flyers, slides, or business cards. Generate a QR code for any booking page and turn real-world touchpoints into confirmed meetings.

Custom post-booking & redirect

Send people to a thank-you page, upsell, or resource hub right after booking—plus customize confirmation details to match your brand.

Tracking & analytics

Measure what matters. Send booking events to Google Analytics 4 and Meta Pixel to optimize campaigns and attribute revenue with confidence.

Export to CSV, Excel, or Google Sheets

Analyze and share your data fast. Export bookings for reporting, payroll, or CRM updates—compatible with your spreadsheet of choice.

Create your own booking page →

Integrations

Integrate our scheduling software platform with your favorite tools

Connect seamlessly to Google Calendar, Outlook, Zoom, Gmail, Stripe and thousands more through Zapier, keeping scheduling, communications and payments perfectly in sync