Features to make scheduling amazing
Explore Koalendar's features and how each helps you to deliver your magic. It's time to make scheduling simple and delightful.
Trusted by 10,000+ of the world's leading organizations
Get your own personalized booking pages
Empower your invitees to self-book their appointments 24/7 with an experience that feels like your brand.
- Use your own booking link, logo, and brand colors
- Customize text and messages to match your voice
- Offer fixed appointment durations or let customers choose
- Works great on any device: desktop, tablet, or mobile
- Available in 40+ languages to support global clients
Smart availability
Full control over when and how clients can book you.
- Set up a regular weekly schedule, set specific dates, or customize it for every week
- Check your calendars (Google, Outlook, Apple) to prevent double bookings
- Set your availability directly from your calendar
- Automatic time zone detection so everyone sees the right times
Team & collaboration
Make scheduling seamless across your team.
- Manage the availability of your entire team
- Collective bookings: multiple hosts on the same event
- Round robin scheduling: distribute bookings fairly
- Assign administrators or let invitees choose a host
- Create a template & share it with collaborators
Solutions
Online scheduling that works for every profession
From recruiters to healthcare providers, Koalendar adapts to your workflow so you can focus on what matters most.
Sales teams
Keep your calendar flowing so you can focus on closing deals, not chasing meeting slots. Internal sync becomes effortless.
about Sales teamsFor sales teams →Customer service
Streamline support scheduling so your team can respond faster and provide exceptional service without the scheduling chaos.
about Customer serviceFor customer service →Recruiters
Turn scheduling into a smooth, professional experience that respects candidates' time and helps your team hire faster with less back-and-forth.
about RecruitersFor recruiters →Tutors and educators
Free yourself from scheduling hassles so you can dedicate more energy to teaching, mentoring, and inspiring students.
about Tutors and educatorsFor tutors and educators →Beauty Salon Owners
Make it simple for clients to book treatments, keeping your calendar full and your time free to deliver great service.
about Beauty Salon OwnersFor beauty specialists →Fitness trainers
Make it simple for clients to reserve and secure their sessions, keeping classes organized and attendance strong while you focus on motivating and inspiring.
about Fitness trainersFor fitness trainers →Healthcare Professionals
Offer patients a simple way to book care, while keeping your calendar accurate, reliable, and always under your control.
about Healthcare ProfessionalsFor healthcare professionals →Professional Services
Deliver a client experience that feels seamless from the very first booking, building trust and saving you hours of admin.
about Professional ServicesFor professional services →Barbershop Owners
Let clients book appointments effortlessly, keeping your chair filled and your schedule organized so you can focus on delivering great cuts.
about Barbershop OwnersFor barbershop owners →Photographers
Simplify the way clients book shoots so you can spend less time chasing dates and more time behind the camera.
about PhotographersFor photographers →Multiple services & appointment types
Offer all your services in one organized place.
- Easily create separate booking pages for different services
- Customize duration, pricing, notifications, and questions per type
- Share a single link offering all your services and appointment types
Group bookings & classes
Perfect for workshops, webinars, and classes.
- Allow multiple attendees to book the same time slot
- Manage group sessions easily, with built-in reminders
Customizable notifications
Keep everyone informed and improve attendance.
- Automatic email and calendar invites
- Email & SMS reminders to reduce no-shows
- Follow-up messages and colleague notifications (BCC)
- Send from your own email address
- Full customization of emails and text notifications, reminders, and calendar invitations
Trusted by millions worldwide
The scheduling platform behind business meetings, in-person appointments, classes and countless calendars
10M+classes booked by teachers, tutors, and coaches
1M+candidate interviews scheduled by recruiters
20M+business meetings managed by teams worldwide
1M+service appointments for salons, clinics, and trainers
1M+rooms reserved, from offices to studios
Custom booking forms
Collect the right details before every meeting.
- Add any type of question: text, multiple-choice, dropdowns, and more
- Accept file uploads directly in the booking form
- Prefill fields to save your clients time
Payments & monetization
Get paid seamlessly while you get booked.
- 150+ currencies
- Accept payments right when clients book
- 20+ payment methods supported: card, bank transfer, Apple Pay, Google Pay, PayPal, and more
- Collect with Stripe or request payment via PayPal
- Collect taxes and send automatic receipts
- Offer discounts of many types
- Flexible pricing: per attendee, fixed, or per duration
Powerful integrations
Connect Koalendar to the tools you already use.
- Calendar sync with Google, Outlook, and iCloud
- Video conferencing with Zoom, Google Meet, Microsoft Teams
- Automation via webhooks, Zapier, Make, and more
- Browser extensions for Chrome, Brave, and others
- Easily add it to your website (WordPress, Wix, Shopify, Squarespace, and more)
Free Booking Software Comparison
Free today, free tomorrow, free forever
Free should mean free. At Koalendar, we believe in giving value from the very first meeting. That is why you get unlimited bookings, scheduling links, and calendar sync included in the free plan. As your business grows, we grow with you, with subscription upgrades available only if you need them.
 |  |  |  |  | |
|---|---|---|---|---|---|
| Free plan availability | Free Forever | No free plan | (up to 50 bookings/mo) | Free Forever | Free Forever |
| Unlimited bookings | Limited (50/mo) | ||||
| Unlimited scheduling links | Limited | No (1 link) | No (1 link) | ||
| Multiple duration options | No (1 duration/event) | ||||
| Unlimited calendar sync | Google, Outlook, iCloud | Custom feature required | No (1 calendar, no iCloud) | No (1 calendar) |
Why Koalendar feels different
Set up in minutes
Your first booking page is ready faster than your next coffee. Share it right away and you're good to go.
Your clients will love it
Clean professional look, fast to load, from sales calls to classes to room reservations, all in one place.
Pricing that makes sense
Start free and keep it free. Upgrade only if you want more flexibility: no surprises, no pressure.
Advanced features that put your scheduling on autopilot
Powerful, flexible, and built to help you convert more bookings with less back-and-forth.
Tentative bookings (manual approval)
Prefer to review requests first? Mark new bookings as ‘pending’ and approve or decline in a click—ideal for high-touch services and gated sessions.
One-time scheduling links
Avoid link forwarding and mix-ups. Generate single-use links that disappear after they’re booked—perfect for concierge scheduling and sales.
Connect each page to different hosts or calendars
Map booking pages to specific team members or resource calendars so admins stay in control—and staff don’t need to manage their own accounts.
Look Busy mode
Prefer not to look wide open? Automatically hide a percentage of your availability so your calendar feels in-demand—without blocking real slots.
Password-protected pages
Gate sensitive booking pages behind a password so only the right people can schedule—perfect for client portals, VIP sessions, and internal meetings.
Set booking limits
Stay in control with caps per day, week, month, or total—great for managing workload and avoiding burnout while keeping your pipeline healthy.
QR codes for instant booking
Let people book in seconds from posters, flyers, slides, or business cards. Generate a QR code for any booking page and turn real-world touchpoints into confirmed meetings.
Custom post-booking & redirect
Send people to a thank-you page, upsell, or resource hub right after booking—plus customize confirmation details to match your brand.
Tracking & analytics
Measure what matters. Send booking events to Google Analytics 4 and Meta Pixel to optimize campaigns and attribute revenue with confidence.
Export to CSV, Excel, or Google Sheets
Analyze and share your data fast. Export bookings for reporting, payroll, or CRM updates—compatible with your spreadsheet of choice.
Integrations
Integrate our scheduling software platform with your favorite tools
Connect seamlessly to Google Calendar, Outlook, Zoom, Gmail, Stripe and thousands more through Zapier, keeping scheduling, communications and payments perfectly in sync
Ready to dive in?Start your free account today.
When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.
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