Meeting room booking system that keeps teams and spaces in sync
Simplify online booking for your conference rooms and coworking spaces. Our free meeting room booking software lets teams book rooms, synchronize calendars, and manage reservations through an intuitive scheduling tool.
Book rooms without double bookings
Let people reserve available rooms, spaces, or resources from one simple booking page.
Keep calendars in sync
Connect calendars so room availability stays up to date automatically.
Give users a smoother booking experience
Let guests choose the right room, time, and duration without emailing an admin.
Instant online booking for every room
Forget spreadsheets and back-and-forth emails. With Koalendar, employees and guests reserve meeting rooms in seconds using a simple link. Our scheduling software synchronizes with Google or Outlook so every room stays conflict-free.
- 24/7 self-service booking via web interface
- Syncs with Google, Outlook, and iCloud calendars
- Instant confirmations reduce confusion
- Perfect for hybrid workplaces and coworking spaces
Boost attendance and reduce no-shows
No one likes showing up to an empty room. Automated reminders, confirmations, and smart time zone detection make sure attendees never miss a meeting—whether in-person or remote.
- Automated email and SMS reminders
- Smart time zone adjustments
- Branded confirmations and follow-ups
- Easy rescheduling for last-minute changes
Collect details before the meeting
Set your meetings up for success. Custom forms let you capture agendas, upload files, or note tech requirements before the session begins—ideal for interview scheduling, client meetings, or recording sessions.
- Custom intake forms for agendas or requirements
- Collect files or presentations in advance
- Automated follow-ups with resources
- Perfect for interviews, workshops, or training sessions
One scheduling tool for every space
Never lose track of what’s happening where. A centralized timetable keeps all your meeting and conference rooms visible in one view. Whether you’re managing recurring sessions, guest scheduling, or board meetings, Koalendar keeps everything on track.
- View all room reservations in a single dashboard
- Recurring bookings for weekly or monthly sessions
- Color-coded rooms and resources
- Automatic updates for every participant
Testimonials
Teams ❤️ Koalendar
Want smoother meetings and stress-free booking? See how companies and coworking spaces use Koalendar to save time, prevent double-bookings, and keep meetings running smoothly.
Everything you need for meeting room management in one place
Reserve rooms, manage guests, and maintain a schedule in any office space.
Sync with all major calendars
Prevent double-bookings by syncing instantly with Google, Outlook, or iCloud calendars. Every reservation appears where you need it.
Custom booking pages for each room
Give every room its own booking link with real-time availability. Perfect for managing multiple spaces with ease.
Automated confirmations & reminders
Never worry about missed meetings again. Attendees receive branded reminders and confirmations automatically.
Collect requirements before the meeting
Capture agendas, upload files, or note special tech needs before the booking starts—ideal for guest scheduling and interview sessions.
Recurring reservations
Set up weekly team check-ins, recurring sessions, or monthly board meetings without manual effort.
Privacy for sensitive meetings
Password-protect private meetings like interviews or executive sessions for added confidentiality.
Real-time updates for admins
Office managers and admins receive instant notifications for new reservations, cancellations, or changes.
Seamless integrations
Connect with Zoom, Google Meet, Microsoft Teams, Stripe, Gmail, and hundreds more via Zapier and Webhooks.
Integrations
Connect your meeting room booking system with the tools you already use
Sync effortlessly with Google Calendar, Outlook, Zoom, Microsoft Teams, Gmail, and Stripe. Automate workflows with Zapier and keep all your scheduling in one place.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
An online meeting room booking system helps teams and companies manage meeting spaces online. With Koalendar, every room gets a booking link that syncs with calendars to prevent double-bookings. Employees and guests can reserve rooms instantly, receive reminders, and update their reservations anytime.
Yes. Koalendar is perfect for coworking spaces, offices, and hybrid workplaces. Each room gets its own booking page, so members can see availability in real time. Automated confirmations and reminders keep everyone aligned.
Absolutely. Custom intake forms let you gather agendas, interview questions, or file uploads before the meeting. Perfect for interviews, live show scheduling, or recording sessions where preparation matters.
Yes. You can set recurring bookings for weekly team check-ins, recurring sessions, or client meetings. Koalendar makes it easy to manage multiple episodes, series, or ongoing sessions without rebooking every time.
Yes. Koalendar offers a forever-free plan with unlimited booking pages, calendar sync, and automated reminders. If you need advanced features like payments, branding, or custom notifications, you can upgrade anytime.
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Room scheduling software made simple
From small offices to global enterprises, start free with Koalendar’s meeting room booking system that keeps rooms full and teams in sync.
Start free today
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