Everything you need for easy scheduling
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Unlimited bookings & scheduling links for free
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Simplify class scheduling and parent meetings
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Coordinate candidate interviews seamlessly
Optimize space utilization and bookings
Build your client base with easy booking
Manage photo shoots and client sessions
Convert leads with automated demo scheduling
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Simplify room booking across your office or coworking space. Give employees, guests, and teams an effortless way to reserve meeting rooms without email chains or confusion.
Forget spreadsheets and back-and-forth emails. With Koalendar, employees and guests reserve meeting rooms in seconds using a simple link. Our conference room scheduling software syncs with Google or Outlook so every room stays conflict-free.
No one likes showing up to an empty room. Automated reminders, confirmations, and smart time zone detection make sure attendees never miss a meeting—whether in-person or remote.
Set your meetings up for success. Custom forms let you capture agendas, upload files, or note tech requirements before the session begins—ideal for interview scheduling, client meetings, or recording sessions.
Never lose track of what’s happening where. A centralized timetable keeps all your meeting rooms visible in one view. Whether you’re managing recurring sessions, guest scheduling, or board meetings, Koalendar keeps everything on track.
Testimonials
Want smoother meetings and stress-free booking? See how companies and coworking spaces use Koalendar to save time, prevent double-bookings, and keep meetings running smoothly.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything you need to manage meeting rooms in one place
Integrations
Sync effortlessly with Google Calendar, Outlook, Zoom, Microsoft Teams, Gmail, and Stripe. Automate workflows with Zapier and keep all your scheduling in one place.
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Conference room scheduling software is a tool that lets teams and companies manage meeting spaces online. With Koalendar, every room has a booking link, synced with calendars to prevent double-bookings. Employees and guests can reserve rooms instantly, receive reminders, and update their bookings anytime.
Yes. Koalendar is perfect for coworking spaces, offices, and hybrid workplaces. Each room gets its own booking page, so members can see availability in real time. Automated confirmations and reminders keep everyone aligned.
Absolutely. Custom intake forms let you gather agendas, interview questions, or file uploads before the meeting. Perfect for interviews, live show scheduling, or recording sessions where preparation matters.
Yes. You can set recurring bookings for weekly team check-ins, recurring sessions, or client meetings. Koalendar makes it easy to manage multiple episodes, series, or ongoing sessions without rebooking every time.
Yes. Koalendar offers a forever-free plan with unlimited booking pages, calendar sync, and automated reminders. If you need advanced features like payments, branding, or custom notifications, you can upgrade anytime.
Conference room scheduling software made simple
From small offices to global enterprises, start free with Koalendar’s meeting room booking system that keeps rooms full and teams in sync.
Start free today!