About Koalendar
Koalendar is a scheduling and appointment booking software for professionals and organizations that manage appointments across people, calendars, and locations. It automates booking and reminders, keeps availability in sync, and removes the friction that usually comes with scheduling.
Trusted by 10,000+ of the world's leading organizations
Our history
Today, our remote team—spread across the world—quietly supports thousands of users in 195 countries.
Together, you've already created and managed millions of bookings, making everyday scheduling effortless instead of exhausting.
We keep a small office in the United States, but we're proudly remote-first. Our focus remains the same: build a reliable, sustainable product that lets you stay lazy about scheduling—so you can spend your time on what actually matters.
The problems Koalendar solves
Scheduling often becomes complicated as soon as more people, tools, or locations are involved. What starts as a simple calendar quickly turns into emails, messages, follow-ups, and missed appointments. Koalendar helps teams avoid common scheduling problems, such as:
- Endless back-and-forth to find a time that works
- Managing availability across multiple calendars
- Coordinating Google and Outlook users in the same flow
- Missed appointments and no-shows
- Manual reminders and follow-ups
Built for people who manage time for a living
Koalendar is built for both desk-based teams and hands-on businesses where time, availability, and coordination matter every day. Whether you're scheduling parent-teacher conferences, client sessions, interviews, or demos, Koalendar adapts to your workflow.
- Educators and school staff scheduling parent-teacher conferences, tutoring sessions, office hours, or student advising
- Coaches, consultants, and service professionals offering 1:1 or group sessions, clients can book online
- Recruiters and HR teams coordinating interviews without endless email back-and-forth
- Sales, marketing, and customer success teams booking demos, onboarding calls, or discovery meetings
- Freelancers and solo professionals who want one booking link that fits their workflow
Simplify scheduling across every team and industry
From education to sales, healthcare to consulting, Koalendar helps professionals eliminate scheduling friction. One platform that works seamlessly across calendars, time zones, and team structures.
- Works with Google Calendar, Outlook, and iCloud
- Handles multiple time zones automatically
- Supports both individual and team scheduling
- Customizable booking pages for any use case
- Automated reminders reduce no-shows
Where Koalendar is available
Koalendar is listed on trusted software marketplaces, making it easy for any professional to discover, install, and start scheduling within the tools they already use. These platforms rely on Koalendar as the underlying scheduling solution and collect independent reviews from real customers. Across these platforms, Koalendar has accumulated more than 1,000 reviews reflecting real-world use across different teams and industries.
Our leadership team
We're a fully remote team working on building the most delightful scheduling system since 2020.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
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No. Koalendar is a self-funded company and has been built without venture capital or institutional investors. The company is funded by its own customers and operates as a profitable business. This approach allows Koalendar to focus on long-term product quality, sustainable growth, and serving customer needs without pressure from external funding timelines.
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Yes. Koalendar operates as a profitable and sustainable business. The company generates revenue directly from its customers and does not rely on external funding to support its operations. This profitability allows Koalendar to invest steadily in product development, customer support, and infrastructure, while maintaining a long-term focus on reliability and continuous improvement rather than short-term growth targets.
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Yes. Koalendar receives reviews from real customers through independent third-party platforms such as Capterra, Trustpilot, Google Workspace Marketplace, and browser extension marketplaces. In total, Koalendar has accumulated more than 1,000 reviews across these platforms, reflecting real-world use by teams and professionals.
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Yes. Koalendar is built with security and privacy in mind. Customer data is stored securely and used only to provide and operate the scheduling service. Koalendar follows industry best practices for data protection and complies with applicable data privacy regulations, including GDPR. Customers retain ownership of their data and can access or export it at any time.
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Koalendar operates on a subscription-based model. While a Free Forever plan is available, some customers choose paid plans that offer additional features and team capabilities. Revenue comes directly from customers who use and benefit from the product, allowing Koalendar to operate independently without relying on advertising or selling user data.
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Koalendar is focused on sustainable, long-term growth. As a bootstrapped and profitable company, the team prioritizes building a reliable product, supporting customers, and improving the platform steadily over time. Growth is driven by customer needs and real usage, rather than rapid expansion goals set by external investors.
Testimonials
Professionals ❤️ Koalendar
See how teams and professionals use Koalendar to simplify scheduling and reduce no-shows.
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