Coaching scheduling software that lets clients book sessions
Share your booking link for discovery calls, one-on-one sessions, or group coaching. Clients see available times in their own time zone. Collect payments at booking with a paid plan.
Trusted by professionals
Let clients book one-on-one or group coaching sessions anytime
Stop juggling emails or calls to set up appointments. With our coaching scheduling software, you give clients a simple link so they can book instantly from any device. Perfect for one-on-one sessions, ongoing coaching plans, or multi-coach scheduling.
- 24/7 self-service booking on any device
- Custom pages for each coaching program or service
- Instant booking confirmations
- Works for one-on-one or group coaching sessions
Help reduce no-shows with automatic reminders
Send automatic confirmations and reminders with the session details. Koalendar displays booking times in each client’s local time. Reminders help clients remember their sessions and reschedule when needed.
- Automated email and SMS reminders
- Smart time zone detection
- Branded confirmations and follow-ups
- Let clients reschedule when plans change
Prepare for every session with custom intake forms
No more scrambling for client details. Collect onboarding forms, goal-setting worksheets, or pre-session notes in advance. Clients can upload files securely, and you can share resources automatically, so each session starts with what you need.
- Custom intake forms capture client goals
- Collect worksheets or prep materials
- Share resources and homework before sessions
- Automated follow-ups keep momentum going
Keep your entire coaching calendar organized
View your coaching schedule at a glance with automatic calendar sync. Whether you run recurring coaching programs, group workshops, or one-on-one sessions, Koalendar keeps everything in one clear dashboard.
- Sync with Google, Outlook, or iCloud calendars
- Manage recurring coaching programs easily
- Multi-coach scheduling in one place
- Smart reminders for you and your clients
Testimonials
Coaches ❤️ Koalendar
See how coaches and consultants use Koalendar to cut the time they spend on scheduling.
Tools for your coaching business
Tools for one-on-one and group coaching sessions
Integrate with the tools you already use
Connect Zoom or Google Meet for video calls, Gmail for booking emails, and Stripe for payments.
Create booking pages for each coaching service
Set up booking links for different coaching programs, packages, or coaches. Real-time availability keeps your sessions running smoothly.
Automate confirmations and reminders
Send branded confirmations, reminders, and follow-ups from your connected Gmail account so clients have their session details when they need them.
Collect onboarding forms, worksheets, and client files
Request file uploads or pre-session information from clients before a session. Perfect for onboarding forms, goal trackers, or program materials.
Manage recurring coaching programs
Easily set recurring sessions, group coaching cohorts, or seasonal workshops. Adjust booking rules to fit the way your coaching business runs.
Control access to your booking page
Password-protect your booking page and share the password with the clients you want to invite.
Stay updated in real time
Get notified when a session is booked, rescheduled, or cancelled.
Offer paid sessions easily
Collect payments in advance through Stripe for coaching packages, workshops, or discovery calls. Koalendar takes no commission.
Multi-time zone support
Koalendar shows each client your availability in their local time.
Add booking to your coaching website
Embed your booking page on your website so clients can book without leaving it. You can also share your booking link on social media or in your email signature.
Integrations
Sync your coaching scheduling app with tools you already use
Use Koalendar’s direct integrations for calendars, video calls, email, and payments. Connect thousands of other apps through Zapier to automate tasks when clients book, reschedule, or cancel.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Coaching scheduling software is a digital tool that helps coaches manage appointments, group sessions, and recurring programs. It usually includes features like online booking pages, calendar synchronization, automated reminders, and payment collection. Clients can schedule in a few clicks, reducing administrative work and avoiding double-bookings.
Yes. With a paid plan, you can let several clients book the same group coaching session, set a participant limit, collect payments, and send automatic reminders.
Yes. With Koalendar, you can set up unlimited booking links for coaching programs, packages, or multi-coach scheduling. Each page shows real-time availability and sends confirmations automatically.
Yes. Koalendar detects each client’s time zone and displays your available times in their local time, so they can book without converting times themselves.
Yes. Each coach can have a booking page and connect their calendar. For online sessions, select a connected video service as the meeting location to generate meeting links automatically. Google Meet is available on the free plan; Zoom, Microsoft Teams, reminders, and team scheduling require a paid plan.
Yes. You can easily embed Koalendar on your coaching website so clients can book without leaving your page. It works on desktop and mobile for one-on-one and group sessions.
Yes. We offer special pricing for coaching businesses with multiple coaches or staff. Contact us to learn more about our team discounts.
Yes. Koalendar’s free plan includes unlimited one-on-one bookings and booking pages, with up to two connected calendars from Google, Outlook, or iCloud. Email reminders, payment collection, and group sessions require a paid plan. See our pricing page for current plans.
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Online booking for coaches, set up in minutes
From one-on-one sessions to group coaching programs, start free with Koalendar’s coaching scheduling app that cuts admin time and keeps your business running smoothly.
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