Podcasting Scheduling Software

Behind the lighthearted conversations in your podcast lie grueling logistics and tedious coordination.

Scaling without a reliable system can cause you to burn out eventually.

Koalendar is an online scheduling platform that removes the back-and-forth when you set appointments. It automates reminders for your guests too. This way, you can focus on the human side of your business.

Interested to know how it can take a load off your operations? Keep reading!

Rated 4.9 stars by over 790 users
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Why do people working in podcasting need a smart appointment scheduling system

After finding, coordinating, and booking guests and co-hosts, you need to follow-up, prepare, and build rapport to have engaging interactions when you start recording.

While this is tedious for you, imagine how it is for your guests and co-hosts.

Chances are, they run companies and organizations. They’re leaders who take care of people and rally for worthy causes. The last thing you want is to waste their time with back and forth emails.

Koalendar removes the unnecessary hassles of appointment scheduling so that you, your guests, and co-hosts can focus on what you do best.

Let your guests self-book their meeting.

Input your availability and send a link to your booking page. Doing this lets guests pick which time works for them without having to send emails back-and-forth. Koalendar’s interface is straightforward to use. Your guests will figure it out even if they’re not tech-savvy. It’s optimized on all devices, too, so it looks and feels great to use every time.

Avoid no-shows with automatic reminders and Google Calendar sync.

Reminders are automatically set for you and all meeting participants when they confirm bookings with Koalendar. The platform also syncs with Google Calendar. This way, you and your guests can avoid double booking, and they’ll be reminded of your appointment in advance.

Equip your guests with information and a way to reach you from the get-go.

Customize your Koalendar booking questionnaire to include all the information they’ll need for your recording. In case your guests have concerns, Koalendar can direct them to your website with your contact details and social channels so you can accommodate them right away.

Book guests from all over the world.

Why limit your reach? Engage with the best minds around the world using Koalendar’s international booking features. Koalendar automatically adjusts according to your guests’ timezone so that it’s easy to find common times. It’s available in other languages too so they can feel at ease even if English isn’t their first language.

Set video calls using the platform.

With a limited capacity to gather, many podcasters use video calls to do their interviews. Koalendar integrates with the most widely-used video platforms: Zoom and Google Meet. Generate call credentials and avoid losing them under piles of email threads.

Create a delightfully memorable experience from start to finish.

Use Koalendar to create a lasting impression. Customize your booking page to reflect your brand, and associate it with engaging conversations and efficient workflow.

Why people love Koalendar

  • Speed Gauge Icon

    Quick to set up

    We're here to save you time. You won't spend hours configuring your new scheduling tool!
  • Feather Icon

    Integrates with your tools

    Easily connect Koalendar with your Google calendars, Google meet or Zoom.
  • Hearth Icons

    Your clients will love it

    Clean professional look, fast to load, and works as well on mobile as on desktop.


Essential scheduling features for Podcasting

From warm introductions, smoothly transition to a seamless booking experience to an engaging interview. Make your guests and co-hosts remember you with Koalendar’s powerful features.

Sleek and easy-to-use calendar interface

Let your clients book their appointments with ease, even if they’re not tech-savvy.

Optimized on all devices

Looks good and functions smoothly on web, mobile, and tablets.

Unlimited appointments and booking pages

Create unlimited booking pages and confirm unlimited appointments for free.

Automatic reminders

Avoid no-shows with automatic appointment reminders.

Google Calendar integration

See all your appointments in one place with Google Calendar.

Customizable booking questionnaire

Customize your booking questionnaire, so your guests have all the important information the moment they confirm.

Automatic time zone adjustment

Make scheduling easier despite time zone differences.

Supports multiple languages

Koalendar supports Spanish, French, Portuguese, Dutch, ...

Zoom and Google Meet integration

Koalendar integrates with Zoom and Google Meet so you can set video meetings with ease.

Customizable booking page

Be professional and memorable by adding your logo and brand colors to your booking page.
Christine - Koalendar Testimonial

“I absolutely LOVE this!! For someone who is very basically computer illiterate, this was one of the easiest tools to download and use.”

Christine Cubillas
Owner of CommuniTAS
Dan Luthi - Koalendar Testimonial

“Have really enjoyed the flexibility of Koalendar. It is simple to use, clean to present and very easy to setup for Google Meet or Zoom.”

Dan Luthi
COO at Ignite Spot
Vanessa - Koalendar Testimonial

“I've been using Koalendar for 4 months and I find it very helpful. Works perfectly with Google Calendar. It saves me a lot of time.”

Vanessa DVJ
Founder of Jerez & Co

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

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