The smartest way to schedule, forever free
No more endless emails, double bookings, or missed meetings. Koalendar makes scheduling simple, and reliable.
No credit card required · Free plan forever!
Trusted by 10,000+ professionals & organizations who value time well spent
Why Koalendar feels different
Set up in minutes
Your first booking page is ready faster than your next coffee. Share it right away and you’re good to go.
Pricing that makes sense
Start free and keep it free. Upgrade only if you want more flexibility: no surprises, no pressure.
Your clients will love it
Clean professional look, fast to load, from sales calls to classes to room reservations, all in one place.
Features
All the scheduling features you actually need
- Make it easy for anyone to book time with you. Share a link or create custom pages for every meeting.
- Unlimited booking pages for any use case
- One shareable link that works everywhere
- Custom meeting durations to fit your style
- Group bookings for classes or workshops
- Stay in sync automatically, so you never worry about double bookings or time zone headaches.
- Connect Google, Outlook, and iCloud in seconds
- Events added instantly to your calendar
- Automatic time zone detection for guests
- Real-time availability updates across devices
- Reduce no-shows and keep meetings smooth with smart reminders that work for you and your clients.
- Email reminders to confirm attendance
- SMS notifications to cut missed appointments
- Follow-up messages to close the loop
- Prefilled booking fields for faster scheduling
- Turn your time into income by accepting payments right when clients book.
- Stripe integration built-in and easy to use
- Available on paid plans
- Custom pricing for services or sessions
- Automatic receipts for your clients
- Collect exactly the information you need before the meeting, no back-and-forth required.
- Add custom questions to booking pages
- Choose from text, multiple-choice, and more
- Make questions required or optional
- Keep all responses stored with the event
- Handle complex bookings with ease using smart automation and team-focused features.
- Round robin scheduling to distribute meetings fairly
- Collective scheduling to find times that work for all
- Manage teammates from one place
- Delegate account access when needed
- Centralized billing for teams and organizations
Booking pages & links
Auto-sync with your calendars
Reminders & notifications
Payment & monetization
Custom booking forms
Team scheduling
Ask us anything
Talk with us if you have any questions about Koalendar functionalities or pricing.
Trusted by millions worldwide
The scheduling platform behind business meetings, in-person appointments, classes and countless calendars
10M+ classes booked by teachers, tutors, and coaches
1M+ candidate interviews scheduled by recruiters
20M+ business meetings managed by teams worldwide
1M+ service appointments for salons, clinics, and trainers
1M+ rooms reserved, from offices to studios
Free Booking Software Comparison
Free today, free tomorrow, free forever
Free should mean free. At Koalendar, we believe in giving value from the very first meeting. That is why you get unlimited bookings, scheduling links, and calendar sync included in the free plan. As your business grows, we grow with you, with subscription upgrades available only if you need them.
Scroll right to see how they compare →
 |  |  |  |  | |
|---|---|---|---|---|---|
| Free plan availability | Free Forever | No free plan | (up to 50 bookings/mo) | Free Forever | Free Forever |
| Unlimited bookings | Limited (50/mo) | ||||
| Unlimited scheduling links | Limited | No (1 link) | No (1 link) | ||
| Multiple duration options | No (1 duration/event) | ||||
| Unlimited calendar sync | Google, Outlook, iCloud | Custom feature required | No (1 calendar, no iCloud) | No (1 calendar) |
Solutions
Online scheduling that works for every profession
From recruiters to healthcare providers, Koalendar adapts to your workflow so you can focus on what matters most.
Reduce no-shows, stay on track
Nothing’s worse than an empty slot in your day. With Koalendar’s automatic reminders, your meetings, classes, or client sessions stay top of mind. Everyone shows up prepared, you save hours of wasted time, and your calendar runs like clockwork.
- Automatic reminders for every meeting
- Keep clients and students prepared
- Reduce wasted time from missed sessions
- Keep your calendar running smoothly
Let people schedule with ease
Share your online booking page once and let people choose the time that works for them. No back and forth emails, no double bookings, no stress. Koalendar makes online scheduling effortless, so your meetings run smoothly while you stay focused on what really matters.
- No back-and-forth emails
- Avoid double bookings
- Effortless scheduling for everyone
- Focus on what matters most
Get paid right when they book
Turn scheduling into a steady revenue stream. With built-in payment options, clients confirm their spot and pay in advance, so you never chase invoices or send awkward reminders. Fewer no-shows means more reliable income and a smoother experience for everyone. Koalendar works as both an appointment scheduling tool and a simple way to get paid on time.
- Built-in payment options
- Clients confirm and pay in advance
- No more chasing invoices
- Reduce no-shows, increase income reliability
Discounted
Koalendar is proud to support people doing great things in the world. That’s why we offer significant discounts for eligible educators and nonprofits.
Testimonials
Professionals ❤️ Koalendar
Thousands of teachers and business owners are enjoying the benefits of using a simple online appointments scheduling software.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
Alessandra Fanelli
Program Manager
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
Lucas M.
Tutor
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
Nika B.
Event & Sustainability Manager
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
Jeffrey L.
Application Support Specialist
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
Annette R.
Middle School Teacher
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
Roger L.
CEO
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Katischa C.
HR Manager
Integrations
Integrate our scheduling software platform with your favorite tools
Connect seamlessly to Google Calendar, Outlook, Zoom, Gmail, Stripe and thousands more through Zapier, keeping scheduling, communications and payments perfectly in sync
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Ready to dive in? Start your free account today.
When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.
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⭐ Back-to-School Offer ⭐
⭐ Back-to-School Offer ⭐ Up to 80% off for educators if you apply before October 31st!Up to 80% off for educators if you apply before October 31st!