The smartest way to schedule, forever free

No more endless emails, double bookings, or missed meetings. Koalendar makes scheduling simple, and reliable.

No credit card required · Free plan forever!
Koalendar booking page screenshot

Trusted by 10,000+ professionals & organizations who value time well spent

  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex

Why Koalendar feels different

  • Speed Gauge Icon

    Set up in minutes

    Your first booking page is ready faster than your next coffee. Share it right away and you’re good to go.
  • Pricing Icon

    Pricing that makes sense

    Start free and keep it free. Upgrade only if you want more flexibility: no surprises, no pressure.
  • Hearth Icons

    Your clients will love it

    Clean professional look, fast to load, from sales calls to classes to room reservations, all in one place.

Features

All the scheduling features you actually need

Booking pages & links
Booking pages & links

Make it easy for anyone to book time with you. Share a link or create custom pages for every meeting.
  • Unlimited booking pages for any use case
  • One shareable link that works everywhere
  • Custom meeting durations to fit your style
  • Group bookings for classes or workshops

Auto-sync with your calendars
Auto-sync with your calendars

Stay in sync automatically, so you never worry about double bookings or time zone headaches.
  • Connect Google, Outlook, and iCloud in seconds
  • Events added instantly to your calendar
  • Automatic time zone detection for guests
  • Real-time availability updates across devices

Reminders & notifications
Reminders & notifications

Reduce no-shows and keep meetings smooth with smart reminders that work for you and your clients.
  • Email reminders to confirm attendance
  • SMS notifications to cut missed appointments
  • Follow-up messages to close the loop
  • Prefilled booking fields for faster scheduling

Payment & monetization
Payment & monetization

Turn your time into income by accepting payments right when clients book.
  • Stripe integration built-in and easy to use
  • Available on paid plans
  • Custom pricing for services or sessions
  • Automatic receipts for your clients

Custom booking forms
Custom booking forms

Collect exactly the information you need before the meeting, no back-and-forth required.
  • Add custom questions to booking pages
  • Choose from text, multiple-choice, and more
  • Make questions required or optional
  • Keep all responses stored with the event

Team scheduling
Team scheduling

Handle complex bookings with ease using smart automation and team-focused features.
  • Round robin scheduling to distribute meetings fairly
  • Collective scheduling to find times that work for all
  • Manage teammates from one place
  • Delegate account access when needed
  • Centralized billing for teams and organizations

Ask us anything

Talk with us if you have any questions about Koalendar functionalities or pricing.

People working on laptops

Trusted by millions worldwide

The scheduling platform behind business meetings, in-person appointments, classes and countless calendars

10M+ classes booked by teachers, tutors, and coaches

1M+ candidate interviews scheduled by recruiters

20M+ business meetings managed by teams worldwide

1M+ service appointments for salons, clinics, and trainers

1M+ rooms reserved, from offices to studios

Free Booking Software Comparison

Free today, free tomorrow, free forever

Free should mean free. At Koalendar, we believe in giving value from the very first meeting. That is why you get unlimited bookings, scheduling links, and calendar sync included in the free plan. As your business grows, we grow with you, with subscription upgrades available only if you need them.

Scroll right to see how they compare →
Koalendar
Acuity Scheduling
SimplyBook.me
Calendly
YouCanBook.Me
Free plan availability
Free Forever
No free plan
(up to 50 bookings/mo)
Free Forever
Free Forever
Unlimited bookings
Limited (50/mo)
Unlimited scheduling links
Limited
No (1 link)
No (1 link)
Multiple duration options
No (1 duration/event)
Unlimited calendar sync
Google, Outlook, iCloud
Custom feature required
No (1 calendar, no iCloud)
No (1 calendar)

Solutions

Online scheduling that works for every profession

From recruiters to healthcare providers, Koalendar adapts to your workflow so you can focus on what matters most.

Recruiters

Turn scheduling into a smooth, professional experience that respects candidates' time and helps your team hire faster with less back-and-forth.

about Recruiters For recruiters →

Sales teams

Keep your calendar flowing so you can focus on closing deals, not chasing meeting slots. Internal sync becomes effortless.

about Sales teams For sales teams →

Coaches and consultants

Deliver a client experience that feels seamless from the very first booking, building trust and saving you hours of admin.

Tutors and educators

Free yourself from scheduling hassles so you can dedicate more energy to teaching, mentoring, and inspiring students.

about Tutors and educators For tutors and educators →

Beauty Specialists

Make it simple for clients to book treatments, keeping your calendar full and your time free to deliver great service.

Real Estate agents

Let buyers book property viewings with ease, keeping your schedule organized and freeing you to focus on closing deals.

about Real Estate agents For real estate agents →

Fitness trainers

Make it simple for clients to reserve and secure their sessions, keeping classes organized and attendance strong while you focus on motivating and inspiring.

about Fitness trainers For fitness trainers →

Photographers

Simplify the way clients book shoots so you can spend less time chasing dates and more time behind the camera.

about Photographers For photographers →

Healthcare and medical

Offer patients a simple way to book care, while keeping your calendar accurate, reliable, and always under your control.

Events and webinars

Fill your events faster with easy sign-ups, reminders, and a smooth booking flow that keeps attendance high.

Reduce no-shows, stay on track

Nothing’s worse than an empty slot in your day. With Koalendar’s automatic reminders, your meetings, classes, or client sessions stay top of mind. Everyone shows up prepared, you save hours of wasted time, and your calendar runs like clockwork.

  • Automatic reminders for every meeting
  • Keep clients and students prepared
  • Reduce wasted time from missed sessions
  • Keep your calendar running smoothly
class booking tool for schools

Let people schedule with ease

Share your online booking page once and let people choose the time that works for them. No back and forth emails, no double bookings, no stress. Koalendar makes online scheduling effortless, so your meetings run smoothly while you stay focused on what really matters.

  • No back-and-forth emails
  • Avoid double bookings
  • Effortless scheduling for everyone
  • Focus on what matters most
K–12 institutions

Get paid right when they book

Turn scheduling into a steady revenue stream. With built-in payment options, clients confirm their spot and pay in advance, so you never chase invoices or send awkward reminders. Fewer no-shows means more reliable income and a smoother experience for everyone. Koalendar works as both an appointment scheduling tool and a simple way to get paid on time.

  • Built-in payment options
  • Clients confirm and pay in advance
  • No more chasing invoices
  • Reduce no-shows, increase income reliability
scheduling program for schools
Rated 4.9 out of 5 with 808 reviews on

Simple pricing:
free to start, flexible to grow

Generous plans. Essential features. Unbeatable value.

Free forever

Most popular

Best for personal use

We'll always have a free plan that answers most needs. No time limit.

Free forever
  • Unlimited bookings
  • Unlimited scheduling links
  • Sync with your Google / Outlook / iCloud calendars
  • Smart time zone detection
  • Instant booking notifications
  • Video conferencing
  • Create one-time links
  • English, French, Spanish... (30+ languages)

Pro

Most popular

Best for professionals and small businesses

$ 9 .99 user / month
(Save 30%)
Get started
100% Money-Back Guarantee
  • All in Free plus...
  • Create multi-hosts events
  • Hold group sessions or classes
  • Add questions to your booking form
  • Accept payments (cards, bank transfers, apple pay, google pay, etc.)
  • Add custom email & SMS reminders
  • Send follow-up emails
  • Password protect your links
  • Offer tentative bookings
  • And more...

Teams

Most popular

Best for teams with 10+ seats

Get a custom quote and see how Koalendar aligns with your goals.

  • All in Pro plus...
  • Unlimited users
  • Dedicated account support
  • Dedicated account onboarding and implementation

Discounted

Koalendar is proud to support people doing great things in the world. That’s why we offer significant discounts for eligible educators and nonprofits.

Testimonials

Professionals ❤️ Koalendar

Thousands of teachers and business owners are enjoying the benefits of using a simple online appointments scheduling software.

“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”

Alessandra Fanelli
Alessandra Fanelli
Program Manager
muhlenberg.png

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.
Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.
Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.
Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.
Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.
CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.
HR Manager
Try Koalendar for Free →

Integrations

Integrate our scheduling software platform with your favorite tools

Connect seamlessly to Google Calendar, Outlook, Zoom, Gmail, Stripe and thousands more through Zapier, keeping scheduling, communications and payments perfectly in sync

Google Calendar
Gmail
Google Meet
Google Chrome
Google Drive
Outlook
Apple Calendar
Zoom
Zapier
Google Pay
Apple Pay
Stripe
Microsoft Teams
Google Analytics
WordPress
Wix

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

Sign up for free
Koalendar booking page screenshot
⭐ Back-to-School Offer ⭐

Up to 80% off for educators if you apply before October 31st!