Scheduling software for cleaning business to book jobs, manage crews, and delight customers
Streamline your cleaning appointments so you and your team stay on top of every job, client, and location — from residential to commercial cleaning.
From window to janitorial cleaning, crews rely on simple, stress-free scheduling with Koalendar
Let customers book cleaning appointments anytime
Stop juggling calls and texts. With our scheduling software for cleaning business, your customers can book instantly from any device — no back-and-forth required. You save time, reduce admin stress, and keep every cleaning job organized.
- 24/7 self-service booking on any device
- Custom pages for each service or location
- Instant confirmations reduce confusion
- Works perfectly for residential and commercial cleaning
Boost attendance and reduce no-shows
Tired of last-minute cancellations? Automated reminders and confirmations handle it for you. Whether it’s a recurring cleaning appointment or a deep clean, customers and staff stay updated automatically.
- Automated email and SMS reminders
- Smart time zone detection for crews and clients
- Branded confirmations and follow-ups
- Easy rescheduling to prevent cancellations
Stay organized across crews and locations
Double-bookings and missed jobs vanish when everything’s in one place. From one-time cleans to ongoing contracts, see your team’s schedule at a glance and avoid overlap with clear agenda management and reminders.
- Avoid double-bookings for cleaners, equipment, or vehicles
- Manage recurring cleaning appointments seamlessly
- Sync with Google, Outlook, or iCloud calendars
- Centralize schedules across crews and services
Collect details and files before every job
Stop chasing paperwork. Clients can upload instructions, images, or signed agreements before you arrive. Perfect for complex deep cleans, carpet cleaning, or window cleaning jobs.
- Custom intake forms capture client needs
- Collect photos, checklists, or signed agreements
- Share prep instructions before a job
- Automated follow-ups keep projects moving
Testimonials
Cleaning teams ❤️ Koalendar
Want happier clients and fewer scheduling headaches? See how cleaning companies and janitorial teams are using our scheduling app to save time, energy, and sanity!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything cleaning businesses need in one simple platform
Built for cleaning crews: jobs, customers, staff, and equipment — all in one place.
- Work seamlessly with Zoom, Gmail, Stripe, and hundreds more via Zapier to keep scheduling, payments, and communication in one place.
- Set up booking links for different services — like carpet cleaning, window cleaning, or deep cleans. Real-time availability keeps your team and customers in sync.
- Send branded confirmations, reminders, and follow-ups directly from your cleaning company’s email so clients never miss an appointment.
- Request file uploads from clients before a cleaning job. Perfect for photos, checklists, or signed agreements.
- Easily set recurring cleaning appointments, deep clean schedules, or seasonal promotions. Adjust booking rules to fit how your cleaning business runs.
- Protect VIP or corporate accounts with password-protected booking pages and restricted access.
- Managers and crews receive instant notifications for every new booking, cancellation, or change.
- Create complex rosters with ease using visual tools designed for cleaning operations. Preview conflicts instantly before publishing.
- Track cleaning equipment or company vehicles by assigning them to specific bookings and preventing overlaps.
- Perfect for franchises or multi-region clients, Koalendar automatically adjusts times to each participant’s local time.
Integrate with the tools cleaning teams already use
Create booking pages for each service or crew
Automate confirmations and reminders
Collect job details and files in advance
Adapt schedules to seasonal demand
Privacy for sensitive client information
Stay updated in real time
Bulk scheduling for faster crew planning
Manage vehicles, equipment, and locations
Multi-time zone support
Integrations
Sync your cleaning scheduling program with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Scheduling software for cleaning business is a digital tool that helps you organize jobs, manage crews, and handle client bookings. It usually includes online booking pages, calendar synchronization, automated reminders, and equipment management. Customers can schedule in a few clicks, reducing administrative work and avoiding double-bookings.
Yes. Koalendar works as a cleaning appointment scheduling software, letting you set up recurring cleaning appointments or one-time deep cleans. Clients get automatic reminders and your staff sees updated schedules instantly.
Yes. You can easily embed Koalendar on your website so customers can book without leaving your page. It works on desktop and mobile for residential, commercial, and janitorial services.
Yes. With Koalendar, you can set up unlimited booking links for carpet cleaning, window cleaning, or commercial janitorial services. Each page shows real-time availability, so no more double-bookings. Clients simply choose a time that works best and receive confirmations automatically.
Yes. We offer special pricing for cleaning companies, franchises, and janitorial services, with discounts depending on the number of team members using the app.
Yes. Koalendar offers a free scheduling app for cleaning business owners that you can use forever. You get unlimited booking pages, integrations with Google Calendar, and automated reminders at no cost. If you need advanced features like branding or payment collection, you can upgrade anytime, but the free version is always available.
Scheduling software for cleaning business made simple
From solo cleaners to large janitorial teams, start free with Koalendar’s scheduling app for cleaning business that cuts admin time and keeps every job organized.
Start free today!