Hair salon booking software with a booking page for every stylist
Share your booking link on Instagram or your website so clients can choose their stylist, service, and appointment time. Paid plans let you collect deposits and send automatic reminders.
Trusted by professionals
Let clients book anytime from any device
No more back-and-forth calls to confirm hair appointments. With our hair salon appointment software, clients choose the time that works best — whether it’s for a quick styling session, wedding or event hair service, or a regular cut and color. You’ll free up your front desk and fill your chairs faster.
- 24/7 self-service booking for all styling appointments
- Instant confirmations and easy rescheduling
- Dedicated booking pages per stylist or service
- Clients can book from their phone without downloading an app
Help reduce no-shows with appointment reminders
Send automatic email or SMS reminders with the appointment time, salon address, and any preparation instructions. Include a rescheduling link so clients can change their appointment when plans change.
- Automated confirmations and reminders
- Time-zone smart for traveling clients
- Branded notifications reinforce your salon’s look
- Easy last-minute rebooking to avoid empty slots
Collect color preferences and reference photos before appointments
Custom intake forms let you know exactly what each client needs before they arrive — whether it’s a hair color consultation, extensions, or a bridal trial. Collect reference photos or allergy info in advance so your stylists are always prepared.
- Gather client preferences and special requests
- Collect images or documents ahead of time
- Automate follow-up emails after appointments
- Perfect for stylists, colorists, and beauty technicians
Clear daily agenda for your whole team
Manage your stylists’ bookings and availability from one workspace. Assign services to the stylists who offer them and connect their calendars to check for scheduling conflicts.
- Centralized calendar for every stylist and chair
- Manage individual and group styling sessions
- Sync with Google, Outlook, or iCloud calendars
- Optimize your salon’s schedule to maximize revenue
Testimonials
Stylists ❤️ Koalendar
See how customers use Koalendar to manage appointments and spend less time arranging bookings.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything hair salons need in one simple platform
Booking tools for independent hairstylists and salon teams
Integrate with the tools salons already use
Work seamlessly with Stripe for payments, Gmail for confirmations, Zoom for consultations, and hundreds more via Zapier to keep scheduling, payments, and communication in one place.
Create booking pages for each stylist or service
Set up booking links for different stylists, services, or special events. Real-time availability keeps appointments flowing smoothly.
Automate confirmations and reminders
Send branded confirmations, reminders, and follow-up emails through your connected Gmail account, so clients have the details before and after their appointment.
Collect photos, notes, and forms in advance
Ask clients to upload inspiration images or bridal hair references before their appointment. Use booking questions to collect allergy information and other relevant details.
Adapt schedules to stylist availability
Easily set specific dates, chair availability, recurring schedules, or seasonal services. Adjust booking rules to fit your salon’s workflow.
Privacy for VIP or internal bookings
Protect stylist or VIP appointments with password-protected booking pages and restricted access.
Stay updated in real time
Owners and stylists receive instant notifications for every new booking, cancellation, or change.
Payment collection made easy
Collect deposits or full payments upfront with Stripe. Offer coupons for promotions or loyalty clients.
Show appointments in your salon’s time zone
Keep in-person appointment times in your salon’s time zone. For virtual consultations, you can enable automatic time zone detection so clients see availability in their local time.
Integrations
Sync your salon scheduling with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Hair salon appointment software lets clients book services online and helps stylists manage their availability. With Koalendar, you can create booking pages for cuts, color, and styling, connect your calendar, and send booking confirmations. Paid plans add reminders, payments, and team scheduling.
Yes. Independent stylists can create booking pages for their services, connect their calendars, and manage appointments from a phone or computer. Paid team features let salons manage bookings for multiple stylists.
Yes. Embed your booking page on your salon’s website so clients can book without leaving it. It works on desktop and mobile. You can also share your booking link in your Instagram bio or other social profiles.
Yes. Each stylist can connect Google Calendar, Outlook, or iCloud. Confirmed bookings are added to the selected calendar. Events marked busy block availability when their calendar is selected for conflict checking.
Yes. On a supported paid plan, you can add booking questions about previous coloring, desired results, or allergies, and let clients upload reference photos. These details help stylists prepare for the appointment.
Yes. With a paid plan and a connected Stripe account, you can collect deposits or full payment when clients book. Koalendar takes no commission; Stripe processing fees apply.
Yes. We offer special pricing for salons, barbers, and independent stylists, with discounts depending on the number of team members using the app.
Yes. Koalendar’s free plan includes unlimited one-on-one bookings and booking pages, plus up to two connected calendars from Google, Outlook, or iCloud. Share your page as a standalone booking site or embed it on your website. Reminders, payments, and team scheduling require a paid plan.
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