Hair salon appointment software to book styling sessions, reduce no-shows, and delight your clients
Give your stylists, colorists, and clients a stress-free way to schedule blow-dry appointments, bridal hair sessions, and every styling appointment in between — all from one simple link.
From small studios to full-service salons, professionals trust Koalendar for effortless, reliable appointment scheduling.
Let clients book anytime from any device
No more back-and-forth calls to confirm hair appointments. With our hair salon appointment software, clients choose the time that works best — whether it’s for a quick styling session, wedding or event hair service, or a regular cut and color. You’ll free up your front desk and fill your chairs faster.
- 24/7 self-service booking for all styling appointments
- Instant confirmations and easy rescheduling
- Dedicated booking pages per stylist or service
- Works seamlessly on mobile for walk-ins and regulars
Boost attendance and reduce no-shows
Automated reminders by email or SMS mean fewer missed appointments. Our system adjusts to stylist availability and client time zones, so everyone stays on track. Reduce gaps in your day and keep your salon schedule fully booked.
- Automated confirmations and reminders
- Time-zone smart for traveling clients
- Branded notifications reinforce your salon’s look
- Easy last-minute rebooking to avoid empty slots
Smarter intake for every appointment
Custom intake forms let you know exactly what each client needs before they arrive — whether it’s a hair color consultation, extensions, or a bridal trial. Collect reference photos or allergy info in advance so your stylists are always prepared.
- Gather client preferences and special requests
- Collect images or documents ahead of time
- Automate follow-up emails after appointments
- Perfect for stylists, colorists, and beauty technicians
Clear daily agenda for your whole team
View your team’s calendar at a glance, including stylist availability, walk-ins versus booked appointments, and chair usage. No more double-booked chairs or overworked staff — just a smooth-running salon day after day.
- Centralized calendar for every stylist and chair
- Manage individual and group styling sessions
- Sync with Google, Outlook, or iCloud calendars
- Optimize your salon’s schedule to maximize revenue
Testimonials
Stylists ❤️ Koalendar
Want happier clients and a fully booked chair? See how hair salons, stylists, and barbers are using Koalendar to simplify booking and boost their business!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything hair salons need in one simple platform
Built for hair salons: stylists, chairs, and client bookings — all in one place.
- Work seamlessly with Stripe for payments, Gmail for confirmations, Zoom for consultations, and hundreds more via Zapier to keep scheduling, payments, and communication in one place.
- Set up booking links for different stylists, services, or special events. Real-time availability keeps appointments flowing smoothly.
- Send branded confirmations, reminders, and follow-ups directly from your salon’s email so clients never miss a styling appointment.
- Request file uploads from clients before an appointment — perfect for inspiration images, bridal hair references, or allergy information.
- Easily set specific dates, chair availability, recurring schedules, or seasonal services. Adjust booking rules to fit your salon’s workflow.
- Protect stylist or VIP appointments with password-protected booking pages and restricted access.
- Owners and stylists receive instant notifications for every new booking, cancellation, or change.
- Collect deposits or full payments upfront with Stripe. Offer coupons for promotions or loyalty clients.
- Perfect for destination weddings or traveling stylists. Koalendar automatically adjusts appointment times to each participant’s local time.
Integrate with the tools salons already use
Create booking pages for each stylist or service
Automate confirmations and reminders
Collect photos, notes, and forms in advance
Adapt schedules to stylist availability
Privacy for VIP or internal bookings
Stay updated in real time
Payment collection made easy
Multi-time zone support for traveling clients
Integrations
Sync your salon scheduling with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Hair salon appointment software helps you organize stylist schedules, client bookings, and salon chair availability. It includes online booking pages, calendar synchronization, automated reminders, and payment collection — so clients can schedule in a few clicks, reducing administrative work and avoiding double-bookings.
Yes. Koalendar works as a full hair stylist scheduling app, letting each stylist set up their own booking pages for cuts, color, or special services. Clients get automatic reminders and confirmations, while you reduce no-shows and manage your day more efficiently.
Yes. You can easily embed Koalendar on your salon’s site so clients can book without leaving your page. It works on desktop and mobile, and integrates with social media links too.
Yes. With our hair salon booking software, you can collect deposits or full payments online through Stripe. This helps secure appointments and reduce last-minute cancellations.
Yes. We offer special pricing for salons, barbers, and independent stylists, with discounts depending on the number of team members using the app.
Yes. Koalendar offers a free plan that salons can use forever. You get unlimited booking pages, integrations with Google Calendar, and automated reminders at no cost. If you need advanced features like branding or payment collection, you can upgrade anytime, but the free version is always available.
Hair salon appointment software made simple
From independent stylists to full-service salons, start free with Koalendar’s scheduling software that cuts admin time and keeps your chairs full.
Start free today!