Interviews Scheduling Software

Maximize each workday by meeting as many job candidates as you can, minus the scheduling back-and-forth and manual follow-ups.

Schedule one-on-one interviews, phone screenings, panel interviews, and more with Koalendar: an online scheduling platform that lets you make self-booking pages for your recruitment prospects.

Curious about how Koalendar can help you manage your appointments? Keep reading!

Rated 4.9 stars by over 790 users
Koalendar industry image

Why do people working in interviews need a smart appointment scheduling system

To find the best hire for a job position, you’ll need to find quality in quantity. For most recruiters, coordinating, confirming, and following-up hundreds of meetings with managers and hiring candidates take up most of their days.

Did you know that Koalendar can help you with all of that? Here’s how.

Let job applicants self-book their appointment.

Create sleek and easy-to-use booking pages with Koalendar. Input your available times, and your recruitment prospects can book appointments with you themselves. Plus, Koalendar reflects your availability in real-time, so you don’t have to worry about double-booking or over-committing.

Automated reminders to avoid no-shows.

Job hunters are probably juggling a lot of interview appointments themselves. With Koalendar, you can be sure they won’t miss yours. As soon as an interview is confirmed, the platform sets up automatic reminders for you and your possible recruits.

Organize 1:1 or panel interviews in one platform.

Set up unlimited booking pages and receive unlimited appointments for free. Koalendar lets you adjust meeting durations and the number of participants per meeting. It also sets up reminders for panel interviews for everyone involved: the interviewee and all participating supervisors and managers. This way, you won’t have to manually follow-up with everyone. It helps avoid no-shows too!

Have all your appointments in one place.

Reaching out to potential recruits may involve you maximizing many communication platforms. You’ll find some candidates in hiring platforms such as LinkedIn, Kalibrr, Upwork, or Fiverr. Some, you’ll find in social media. Others, on the other hand, are probably more accessible through phone or email. With Koalendar, you can use the same link and share it in all prospecting channels. This way, they consolidate in one place, and you won’t have to worry about double bookings and over-commitment.

Get information from the get-go.

Maximize interviews by getting basic information upfront. Koalendar lets you customize booking page questions so your candidates can fill them in as soon as they schedule a meeting with you. By getting this out of the way, your interviews can focus on in-depth points of discussion.

Book video interviews seamlessly with Zoom and Google Meet.

Koalendar integrates with Zoom and Google Meet so you can arrange video calls through the platform. Conducting video interviews is a great way to uphold safety protocols during the pandemic. It also opens opportunities to expand your talent pool and meet candidates from overseas.

Focus on what matters.

Getting to know a candidate requires active listening and immersion to detect verbal and non-verbal cues. Koalendar helps you do this effectively by confirming appointments that fit your set availability while you’re engaging with possible job hires. The platform integrates with Google Calendar, so you’ll automatically find all your meetings there while you’re on the go. Leave all the scheduling admin tasks to Koalendar so you can focus entirely on your work.

Why people love Koalendar

  • Speed Gauge Icon

    Quick to set up

    We're here to save you time. You won't spend hours configuring your new scheduling tool!
  • Feather Icon

    Integrates with your tools

    Easily connect Koalendar with your Google calendars, Google meet or Zoom.
  • Hearth Icons

    Your clients will love it

    Clean professional look, fast to load, and works as well on mobile as on desktop.


Essential scheduling features for Interviews

Sharpen your focus by removing clutter from your workflow.

Sleek and intuitive self-booking page

Let your potential recruits book their own appointments on your page.

Real-time availability

Koalendar reflects changes in your availability to avoid double-bookings.

Automatic reminders

Koalendar sets up automatic appointments for interviewees and interviewers alike.

Unlimited 1:1 or group appointments

Set unlimited group and 1:1 appointments for free.

Unlimited booking pages

Make unlimited booking pages for different clients and interview types for free.

Easy link-sharing and embedding on web and social media pages

Share your link for free and keep all your appointments in one place.

Customizable booking questionnaire

Get basic information upfront with customizable questionnaires.

Zoom and Google Meet Integration

Easily set up video interviews with Zoom and Google Meet.

Google Calendar integration

Find all your Koalendar meetings automatically synced in your Google Calendar.

Automatic time zone adjustment

Expand your talent pool. Set meetings seamlessly, even for candidates in different timezones.

Supports multiple languages

Ensure clear communication with prospects even if English isn’t their first language. Koalendar supports Spanish, French, Portuguese, and more.
Christine - Koalendar Testimonial

“I absolutely LOVE this!! For someone who is very basically computer illiterate, this was one of the easiest tools to download and use.”

Christine Cubillas
Owner of CommuniTAS
Dan Luthi - Koalendar Testimonial

“Have really enjoyed the flexibility of Koalendar. It is simple to use, clean to present and very easy to setup for Google Meet or Zoom.”

Dan Luthi
COO at Ignite Spot
Vanessa - Koalendar Testimonial

“I've been using Koalendar for 4 months and I find it very helpful. Works perfectly with Google Calendar. It saves me a lot of time.”

Vanessa DVJ
Founder of Jerez & Co

Ready to dive in? Start your free account today.

When you let clients self-book their appointments on your Koalendar's scheduling page, you'll save hours of time spent on unnecessary emails.

Sign up for free
Koalendar booking page