Nail salon scheduling software that keeps your appointments and staff in perfect sync
From walk-ins to loyal clients, keep your nail salon running smoothly with effortless booking, payments, and reminders.
From boutique nail bars to busy salons, beauty professionals trust Koalendar to keep bookings simple and stress-free
Let clients book anytime, anywhere
No more juggling calls, DMs, or paper diaries. With Koalendar’s nail salon appointment app, clients book directly from your website or social media 24/7. Your calendar updates instantly so you can focus on pampering, not paperwork.
- 24/7 self-service booking on any device
- Instant confirmations reduce mix-ups
- Embed on your website or social media
- Perfect for solo stylists or full salons
Boost attendance with automatic reminders
Tired of no-shows? Automated SMS and email reminders keep your chairs filled. Clients can easily reschedule if needed, so you maximize every time slot without chasing confirmations.
- Automated SMS & email reminders
- Easy rescheduling prevents cancellations
- Smart time zone detection for traveling clients
- Follow-up emails for rebooking and upsells
Stay organized with clear staff schedules
No more overlapping bookings or scheduling stress. Koalendar keeps every technician’s availability synced so you know exactly who’s free, when. Manage combined services, seasonal offers, or recurring clients without the headache.
- Prevent overbooking across staff calendars
- Manage recurring and one-off appointments
- Real-time sync with Google, Outlook, or iCloud
- Flexible options for walk-ins and combined bookings
Collect payments and client info upfront
Switch from manual spreadsheets and cash-only systems. With Koalendar, you can take deposits, sell add-ons, and gather client preferences in advance. Every appointment starts smooth, ends beautifully, and keeps clients coming back.
- Accept payments via card, Apple Pay, Google Pay
- Custom intake forms for style or service preferences
- Offer discounts, coupons, or bundles
- Collect waivers, inspiration photos, or files
Testimonials
Nail salons ❤️ Koalendar
Want more loyal clients and fewer no-shows? See how beauty pros are using Koalendar to simplify scheduling and grow their business!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything nail salons need in one simple platform
Built for beauty professionals: clients, staff, payments, and reminders — all in one place.
- Add Koalendar to your website, Instagram bio, or Facebook page so clients can book without leaving your brand experience.
- Koalendar connects to Google, Outlook, and iCloud so your staff’s schedules are always up to date and double-bookings are history.
- Send SMS and email confirmations branded with your salon’s name to cut down no-shows and keep clients happy.
- Secure bookings with deposits or charge full payment upfront. Supports 20+ payment methods with no commission taken.
- No surprises when clients arrive — collect details about their current nails (semi-permanent, refill, reconstruction), plus preferences and inspiration photos so your team is always prepared
- Assign appointments to the right technician, manage shifts, and even rotate bookings evenly across your team.
- Set up coupons or seasonal deals to encourage rebookings and keep your chairs full.
- Let clients book multiple treatments (like mani + pedi) in a single appointment to boost satisfaction and revenue.
- Whether you’re at the front desk or on your phone, manage appointments easily from any device.
- Track bookings, cancellations, and revenue trends so you know which services are most popular and where to improve.
Embed booking on your salon’s site & socials
Sync calendars to avoid overbooking
Automated confirmations & reminders
Accept deposits & payments
Custom booking forms
Staff scheduling made simple
Offer discounts & promotions
Multi-service booking
Mobile-friendly for stylists & clients
Analytics to grow your salon
Integrations
Sync your nail salon appointment app with tools you already use
Connect seamlessly to Google Calendar, Stripe, Gmail, Zoom and hundreds more through Zapier, keeping scheduling, payments and communication perfectly in sync.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Nail salon scheduling software is a digital tool that lets clients book appointments online while helping salon owners manage staff, prevent overbooking, and accept payments. Koalendar syncs with your calendars, sends reminders, and keeps everything organized so you can focus on delivering amazing services.
Yes. You can easily embed Koalendar on your salon’s site or share it on social media, so clients can book instantly without calling or messaging you directly.
Absolutely. You can create booking pages for each technician, manage team availability, and even rotate appointments fairly with round-robin booking.
Yes. With Koalendar you can accept deposits or full payments at booking through Stripe, Apple Pay, Google Pay, and more. No commissions are taken by us.
Yes. Koalendar offers a free forever plan with unlimited booking pages, calendar sync, and automated reminders. For advanced features like payments and branding, you can upgrade anytime.
Nail salon scheduling software made simple
From solo nail techs to busy multi-chair salons, start free with Koalendar’s booking software that saves time, reduces no-shows, and keeps clients happy.
Start free today!