Microsoft Bookings alternative with a free plan

Get a dedicated scheduling tool with a free forever plan. Koalendar works without a Microsoft 365 subscription.

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Learn why Koalendar is the best Microsoft Bookings alternative for your business

Koalendar vs Microsoft Bookings: A side by side comparison of free and paid plans


Unlimited bookings		No free plan
Unlimited booking pages
Connect calendars	2 calendars Google, Outlook, or iCloud
Allow booker to choose duration Set multiple duration options and let invitees pick when booking.
Allow booker to choose location Let invitees pick their preferred meeting location (in-person, Zoom, Google Meet, etc.).
30+ languages supported Booking pages are automatically translated into your invitee's language (English, French, Spanish, German, Italian, etc.).
Auto detect timezone and language
Rooms & resources scheduling Reserve shared spaces or equipment alongside a meeting booking.
Enable multiple bookings at once Allow invitees to book multiple dates/times at once.
Enable recurring bookings
Accept payments
Accept file uploads in your booking form
Approval workflow Review and accept or reject requested appointments before they're confirmed.
Look busy We remove a percentage of your availability so you appear more in demand.
Follow-up email Send automated follow-up emails after the event.
Single use private links Generate one-time booking links that expire after use.
Send emails directly from your Gmail
Google Analytics & Meta Pixel tracking
Webhooks / Zapier integrations Access Koalendar booking information in real-time through webhooks or connect 8000+ apps via Zapier.
Remove "Powered by" branding
Unlimited calendar sync	Google, Outlook, iCloud
Multi-hosts scheduling Schedule meetings involving multiple team members at once — round-robin or collective.
Hold group sessions or classes Allow multiple attendees to book the same event.
Multiple services / appointment types Offer different services with custom duration, pricing, hosts, and resources. Invitees can book one or multiple services at once.
Set availability from your calendar Set your availability based on specifically named events in your Google or Outlook calendar.
Let invitee select provider / resource Display a list of providers/resources and let invitees choose their preferred one before selecting a time.
Automate appointment reminders
Customizable notifications Fully customize emails, SMS, and calendar events sent to invitees.
Take bookings directly on your website (embed) Seamlessly embed Koalendar booking pages directly on your website.

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Rated 4.9 out of 5 with 808 reviews on

Koalendar: a more affordable Microsoft Bookings alternative

Koalendar offers a free forever plan. Microsoft Bookings is included in eligible Microsoft 365 plans, with Business Basic listed at $6/user/month (annual billing).

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Why professionals choose Koalendar over Microsoft Bookings

This comparison focuses on paid-plan capabilities and advanced scheduling workflows for Microsoft Bookings.

Rooms & resources scheduling

Microsoft Bookings does not include rooms & resources scheduling in its standard paid offering. Koalendar includes this in its paid plan.

Enable multiple bookings at once

Microsoft Bookings does not include enable multiple bookings at once in its standard paid offering. Koalendar includes this in its paid plan.

Enable recurring bookings

Microsoft Bookings does not include enable recurring bookings in its standard paid offering. Koalendar includes this in its paid plan.

Accept payments

Microsoft Bookings does not include accept payments in its standard paid offering. Koalendar includes this in its paid plan.

Unlimited calendar sync

Microsoft Bookings includes unlimited calendar sync on paid plans. Koalendar provides the same capability with straightforward setup and pricing.

Multi-hosts scheduling

Microsoft Bookings includes multi-hosts scheduling on paid plans. Koalendar provides the same capability with straightforward setup and pricing.

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Microsoft Bookings vs Koalendar in a nutshell

Microsoft Bookings is an appointment scheduling tool available with eligible Microsoft 365 plans. It supports personal and shared booking pages, staff/services, and Teams-based online meetings. It is best suited to organizations already standardized on Microsoft 365.

Koalendar is a great Microsoft Bookings alternative because it offers a clean, modern, and intuitive interface, for free.

Your invitees get a delightful booking experience with customizable questionnaires, and you'll enjoy live customer service directly from the developer.

But don't take our word for it: feel free to try Koalendar's free forever account.

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Create your free scheduling page today.

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How Koalendar compares to Microsoft Bookings Competitors

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Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: Yes, Bookings is part of many Microsoft 365 Business plans. The minimum cost to access Bookings is $6/user/month for Business Basic. There is no standalone Bookings product.
: If your organization is not fully on Microsoft 365, managing licenses and access can feel heavy. Teams also look for a free plan or lighter tool for scheduling.
: Yes. Koalendar offers a free forever plan. Microsoft Bookings requires Microsoft 365 from $6/user/month. Koalendar's paid tier starts at $6.99/seat/month with more scheduling features.

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When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.