
Unlimited bookings		Polls only, no booking
Unlimited booking pages
Connect calendars	2 calendars Google, Outlook, or iCloud
Allow booker to choose duration Set multiple duration options and let invitees pick when booking.
Allow booker to choose location Let invitees pick their preferred meeting location (in-person, Zoom, Google Meet, etc.).
30+ languages supported Booking pages are automatically translated into your invitee's language (English, French, Spanish, German, Italian, etc.).
Auto detect timezone and language
Most affordable annual plan	$6.99/seat/mo	N/A (free-only tool)
Unlimited calendar sync	Google, Outlook, iCloud
Multi-hosts scheduling Schedule meetings involving multiple team members at once — round-robin or collective.
Rooms & resources scheduling Reserve shared spaces or equipment alongside a meeting booking.
Hold group sessions or classes Allow multiple attendees to book the same event.
Enable multiple bookings at once Allow invitees to book multiple dates/times at once.
Enable recurring bookings
Multiple services / appointment types Offer different services with custom duration, pricing, hosts, and resources. Invitees can book one or multiple services at once.
Accept payments
Accept file uploads in your booking form
Approval workflow Review and accept or reject requested appointments before they're confirmed.
Set availability from your calendar Set your availability based on specifically named events in your Google or Outlook calendar.
Look busy We remove a percentage of your availability so you appear more in demand.
Let invitee select provider / resource Display a list of providers/resources and let invitees choose their preferred one before selecting a time.
Automate appointment reminders
Customizable notifications Fully customize emails, SMS, and calendar events sent to invitees.
Follow-up email Send automated follow-up emails after the event.
Take bookings directly on your website (embed) Seamlessly embed Koalendar booking pages directly on your website.
Single use private links Generate one-time booking links that expire after use.
Send emails directly from your Gmail
Google Analytics & Meta Pixel tracking
Webhooks / Zapier integrations Access Koalendar booking information in real-time through webhooks or connect 8000+ apps via Zapier.
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Testimonials

Real testimonials from teams who switched from When2meet to Koalendar

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Rated 4.9 out of 5 with 808 reviews on

Koalendar: the booking system When2meet isn't

When2meet is a free availability poll tool. Koalendar is a full booking system with calendar sync, reminders, and booking links.

Free forever

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Trusted by 10,000+ of the world's leading organizations

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Talk with us if you have any questions about Koalendar functionalities or pricing.

Why professionals choose Koalendar over When2meet

This comparison focuses on paid-plan capabilities and advanced scheduling workflows for When2meet.

Unlimited calendar sync

When2meet does not include unlimited calendar sync in its standard paid offering. Koalendar includes this in its paid plan.

Multi-hosts scheduling

When2meet does not include multi-hosts scheduling in its standard paid offering. Koalendar includes this in its paid plan.

Rooms & resources scheduling

When2meet does not include rooms & resources scheduling in its standard paid offering. Koalendar includes this in its paid plan.

Hold group sessions or classes

When2meet does not include hold group sessions or classes in its standard paid offering. Koalendar includes this in its paid plan.

Enable multiple bookings at once

When2meet does not include enable multiple bookings at once in its standard paid offering. Koalendar includes this in its paid plan.

Enable recurring bookings

When2meet does not include enable recurring bookings in its standard paid offering. Koalendar includes this in its paid plan.

Discover Koalendar's features

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When2meet vs Koalendar in a nutshell

When2meet is a free web-based availability polling tool. It helps groups find overlapping times, but it is not a full booking system and does not automatically handle calendar sync, reminders, or meeting creation.

Koalendar is a great When2meet alternative because it offers a clean, modern, and intuitive interface, for free.

Your invitees get a delightful booking experience with customizable questionnaires, and you'll enjoy live customer service directly from the developer.

But don't take our word for it: feel free to try Koalendar's free forever account.

Ready to save time?
Create your free scheduling page today.

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How Koalendar compares to When2meet Competitors

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Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: When2Meet is fantastic for quick availability polls, but it does not integrate with your calendars and offers minimal automation or branding, so you will manually update availability and then still need a separate booking step.
: As soon as you need real booking pages, calendar sync, reminders, forms, or payments, a dedicated scheduler saves time and prevents double-booking.
: Yes. Koalendar is a full booking system with calendar sync, reminders, payments, and video links. When2meet only collects availability. Koalendar has a free plan.

Ready to dive in?Start your free account today.

When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.

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When2meet alternative with real booking

Learn why Koalendar is the best When2meet alternative for your business