
Unlimited bookings		50/mo (free events)
Unlimited booking pages		1 page
Connect calendars	2 calendars Google, Outlook, or iCloud
Allow booker to choose duration Set multiple duration options and let invitees pick when booking.
Allow booker to choose location Let invitees pick their preferred meeting location (in-person, Zoom, Google Meet, etc.).
30+ languages supported Booking pages are automatically translated into your invitee's language (English, French, Spanish, German, Italian, etc.).
Auto detect timezone and language
Rooms & resources scheduling Reserve shared spaces or equipment alongside a meeting booking.
Enable recurring bookings
Accept file uploads in your booking form
Approval workflow Review and accept or reject requested appointments before they're confirmed.
Set availability from your calendar Set your availability based on specifically named events in your Google or Outlook calendar.
Look busy We remove a percentage of your availability so you appear more in demand.
Let invitee select provider / resource Display a list of providers/resources and let invitees choose their preferred one before selecting a time.
Follow-up email Send automated follow-up emails after the event.
Single use private links Generate one-time booking links that expire after use.
Send emails directly from your Gmail
Google Analytics & Meta Pixel tracking
Webhooks / Zapier integrations Access Koalendar booking information in real-time through webhooks or connect 8000+ apps via Zapier.
Remove "Powered by" branding
Unlimited calendar sync	Google, Outlook, iCloud
Multi-hosts scheduling Schedule meetings involving multiple team members at once — round-robin or collective.
Hold group sessions or classes Allow multiple attendees to book the same event.
Enable multiple bookings at once Allow invitees to book multiple dates/times at once.
Multiple services / appointment types Offer different services with custom duration, pricing, hosts, and resources. Invitees can book one or multiple services at once.
Accept payments
Automate appointment reminders
Customizable notifications Fully customize emails, SMS, and calendar events sent to invitees.
Take bookings directly on your website (embed) Seamlessly embed Koalendar booking pages directly on your website.

Try Koalendar for Free →

Testimonials

Real testimonials from teams who switched from bookwhen to Koalendar

Don't just take our word for it. Here's what professionals say after making the switch.

Get started — it's free!

Rated 4.9 out of 5 with 808 reviews on

Koalendar: a more affordable Bookwhen alternative

Koalendar's free plan offers unlimited bookings. Bookwhen's free plan is limited to free events, 1 page, and 50 bookings per month.

Free forever

Pro

Teams

Trusted by 10,000+ of the world's leading organizations

Ask us anything

Talk with us if you have any questions about Koalendar functionalities or pricing.

Why professionals choose Koalendar over bookwhen

This comparison focuses on paid-plan capabilities and advanced scheduling workflows for bookwhen.

Rooms & resources scheduling

bookwhen does not include rooms & resources scheduling in its standard paid offering. Koalendar includes this in its paid plan.

Enable recurring bookings

bookwhen does not include enable recurring bookings in its standard paid offering. Koalendar includes this in its paid plan.

Accept file uploads in your booking form

bookwhen does not include accept file uploads in your booking form in its standard paid offering. Koalendar includes this in its paid plan.

Approval workflow

bookwhen does not include approval workflow in its standard paid offering. Koalendar includes this in its paid plan.

Unlimited calendar sync

bookwhen includes unlimited calendar sync on paid plans. Koalendar provides the same capability with straightforward setup and pricing.

Multi-hosts scheduling

bookwhen includes multi-hosts scheduling on paid plans. Koalendar provides the same capability with straightforward setup and pricing.

Discover Koalendar's features

Learn more

bookwhen vs Koalendar in a nutshell

Bookwhen is a booking tool for events, classes, and workshops. The free plan includes free events only, 1 booking page, 1 team member, and up to 50 bookings per month. Paid tiers increase pages, team members, and booking allowances.

Koalendar is a great bookwhen alternative because it offers a clean, modern, and intuitive interface, for free.

Your invitees get a delightful booking experience with customizable questionnaires, and you'll enjoy live customer service directly from the developer.

But don't take our word for it: feel free to try Koalendar's free forever account.

Ready to save time?
Create your free scheduling page today.

Get started

How Koalendar compares to bookwhen Competitors

Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: Bookwhen free includes 50 booking spaces per month (free events only), 1 schedule page, and 1 team member. Paid events require an upgrade.
: They often outgrow spaces or team limits, want additional pages, or prefer more customization options for the booking page layout.
: For many teams, yes. Koalendar's free plan offers unlimited bookings, while Bookwhen requires a paid upgrade for paid events and higher limits. Koalendar paid starts at $6.99/seat/month.

Ready to dive in?Start your free account today.

When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.

Product

/

Platform

By use case

By team

By industry

Bookwhen alternative with unlimited bookings

Learn why Koalendar is the best bookwhen alternative for your business