How does Zoom scheduling work in Koalendar?

Share your booking page. When someone books, Koalendar creates a Zoom meeting and adds the link to the confirmation and calendar event.

Is the Zoom scheduling integration free?

Koalendar's scheduling is free, but the Zoom integration is a Pro feature. The free plan includes Google Meet video links; Zoom and Microsoft Teams are on Pro.

Is Koalendar a scheduling tool with Zoom integration?

Yes. On Pro, Koalendar adds a Zoom link to each booking automatically, so you run appointments over Zoom without manual setup.

Do I need a paid Zoom account?

No. The integration works with a free or paid Zoom account – the paid tiers just add Zoom's own features like longer group calls. The integration itself is a Koalendar Pro feature.

Can I use Zoom for appointment booking with clients?

Yes. Clients self-book on your page and get a Zoom link with their confirmation, so every appointment has a ready meeting room.

Where does Koalendar put the Zoom meeting link?

Koalendar includes the Zoom details in booking notifications and the calendar event, so both you and your invitee can find the joining link when you need it.

Can I use the Zoom scheduling integration for interviews and demos?

Yes. Zoom works well as the meeting location for interviews, sales demos, consultations, coaching calls, lessons, and other online appointments scheduled through your Koalendar page.

Does every Zoom booking get its own meeting link?

Yes. Koalendar can automatically generate a Zoom meeting link for each new booking, so you don't need to reuse a room or create the meeting manually.

Integrations/Zoom

Schedule Zoom meetings from your booking page

Connect Zoom to Koalendar and a meeting link is created for every appointment. Share your booking page, and clients get their Zoom details the moment they book.

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Rated 4.9 stars by over 790 users

Native Zoom integration

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Go from booked to Zoom-ready without the extra setup

Use Koalendar as your Zoom meeting scheduler and stop creating video rooms by hand. Clients choose an available time from your booking page, Koalendar creates the Zoom meeting, and the joining details are sent automatically so everyone knows exactly where to meet.

Connect Zoom to Koalendar

Spend less time setting up Zoom appointments

Create a fresh Zoom room automatically

No need to schedule a separate Zoom meeting after someone books. Koalendar creates the meeting for you, so your Zoom scheduling integration removes a repetitive step from every appointment.

Send joining details without lifting a finger

Clients receive their Zoom details as part of the booking flow. You don't have to hunt down meeting URLs or send a follow-up message before the call.

Let clients choose a time themselves

Share your booking page and let people pick from the availability you offer. Zoom appointment booking becomes self-service instead of another email conversation to manage.

Keep the booking and video call connected

The Zoom link is attached to the scheduled appointment, keeping the time and meeting room together. When it's time to join, the details are already where you expect them.

Run remote appointments your way

Use Zoom for consultations, interviews, coaching sessions, sales calls, lessons, and client meetings. One booking workflow can support all the online conversations on your calendar.

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Features

Scheduling tool with Zoom integration

Connect booking and video conferencing in one simple flow, so every appointment is ready to join as soon as it's scheduled.

Automatic Zoom meeting creation

Choose Zoom as your booking location and Koalendar automatically creates a meeting for each new appointment. Your Zoom meeting scheduler handles the setup while you focus on the conversation.

Zoom links in booking confirmations

Give clients the meeting details they need without sending another email manually. The Zoom link is included with the booking information so joining the call feels straightforward.

Meeting details on your calendar

Keep your scheduled time and Zoom room together. Koalendar adds the meeting details to the calendar event, making it easy to open the appointment and join when the time comes.

Self-service Zoom appointment booking

Send one booking link and let clients choose a suitable time themselves. Your Zoom appointment scheduler turns availability into confirmed online appointments without the back-and-forth.

Automatic booking-to-call workflow

Move from an available slot to a ready-to-join Zoom meeting without copying URLs between tools. Koalendar takes care of the repetitive steps automatically.

Zoom meetings for team workflows

Use Zoom for interviews, demos, consultations, and other team appointments. Koalendar Pro also supports collective and round-robin scheduling when your booking workflow involves multiple hosts.

How it works

Start scheduling Zoom appointments in three steps

1
Connect your Zoom account
Authorize Zoom in Koalendar, then choose Zoom as the location for the booking page you want to use for video appointments.
2
Share your booking page
Send your Koalendar link to clients, candidates, students, prospects, or anyone else who needs to schedule time with you.
3
Let Koalendar prepare the meeting
When someone books, Koalendar creates the Zoom meeting and includes the joining details with the appointment, ready for both sides.

One booking link gets the appointment scheduled and the Zoom room ready. No separate meeting setup and no video links to copy and paste.

Koalendar

Zoom

Put your Zoom meeting setup on autopilot

Try Koalendar Pro free for 7 days. No credit card required.

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Testimonials

Less Zoom setup. Smoother appointments.

See how Koalendar users save time by connecting their booking flow with Zoom.

"I've only been using Koalander for a short while after my boss requested I do some research to find this exact booking platform. It's easy to set up, navigate, and best of all, it saves me several additional steps I'd normally have to take to set up Zoom calls with our clients! It's super seamless and allows me to not have to "think" too much. Highly recommend."
George StollTrustpilot
"Very easy to navigate for my interviews. Great to have zoom connectivity. Super easy to plan ahead"
Aunty SochelleTrustpilot
"Since integrating Koalendar with my website, my admin workload has reduced dramatically. The seamless Zoom integration, automatic appointment booking, and especially the ability to generate follow-up appointments right at the end of a session eliminated so many manual steps. As someone who’s admin-challenged, this has been amazing for my menopause and women’s hormone health practice. It’s incredibly cost-effective too — I pay for much more expensive subscriptions that don’t deliver nearly as much admin relief. Koalendar has been a game-changer. Thank you!"
Melissa GilbertSenja
"It saves so much time and the hassle of scheduling appointments! As an online instructor at a community college, I need a way for students to make appointments when they need help with lab assignments. Prior to Koalender, scheduling a meeting required emails back and forth to find a time, then setting up a Zoom meeting. With Koalender, this all happens automatically. In order to have it be integrated with Zoom, I had to move to the paid level. It is worth it in every way."
Susan M.Capterra
"During lockdown I registered as a volunteer therapist for frontline workers. I needed a simple and appointment accessible booking system and I needed it quickly. I trialled Koalender and found that it does a brilliant job – it integrates with Google diary and Zoom. It took a few minutes to set up, couldn't have been easier. It updates my Google diary automatically, sends a confirmation and a Zoom link to both client and me, so all I have to do is log in at the appropriate time and there is my client!"
Barry W.Capterra
"My experience has been fantastic. Customer service is very responsive and accommodating. Any questions I have had are resolved quickly. Love the integration into Zoom so I don’t have added steps. Love that it allows rescheduling and keeps my calendar up to date. Excellent customer service. Easy installation into my website, etc."
Krystyne T.Capterra
"I’m a solopreneur with limited funds, but Koalander gives me all the options I need at a very reasonable price. Creating a scheduling link is ridiculously easy, it flawlessly connects all my calendars and Zoom, and my clients even love the playful name – they say ‘Koalander like the animal? That’s SO on brand for you!’ I absolutely love it and I’m so grateful."
Rachael FinleySenja
"Fantastic booking app, which I have used for many years without any issues. It has a very simple set up process, links with Stripe, Google Meet, Teams and Zoom seamlessly and has everything you need to manage your business bookings online. Highly recommended."
Nick CorkTrustpilot
"I've only been using Koalander for a short while after my boss requested I do some research to find this exact booking platform. It's easy to set up, navigate, and best of all, it saves me several additional steps I'd normally have to take to set up Zoom calls with our clients! It's super seamless and allows me to not have to "think" too much. Highly recommend."
George StollTrustpilot
"Very easy to navigate for my interviews. Great to have zoom connectivity. Super easy to plan ahead"
Aunty SochelleTrustpilot
"Since integrating Koalendar with my website, my admin workload has reduced dramatically. The seamless Zoom integration, automatic appointment booking, and especially the ability to generate follow-up appointments right at the end of a session eliminated so many manual steps. As someone who’s admin-challenged, this has been amazing for my menopause and women’s hormone health practice. It’s incredibly cost-effective too — I pay for much more expensive subscriptions that don’t deliver nearly as much admin relief. Koalendar has been a game-changer. Thank you!"
Melissa GilbertSenja
"It saves so much time and the hassle of scheduling appointments! As an online instructor at a community college, I need a way for students to make appointments when they need help with lab assignments. Prior to Koalender, scheduling a meeting required emails back and forth to find a time, then setting up a Zoom meeting. With Koalender, this all happens automatically. In order to have it be integrated with Zoom, I had to move to the paid level. It is worth it in every way."
Susan M.Capterra
"During lockdown I registered as a volunteer therapist for frontline workers. I needed a simple and appointment accessible booking system and I needed it quickly. I trialled Koalender and found that it does a brilliant job – it integrates with Google diary and Zoom. It took a few minutes to set up, couldn't have been easier. It updates my Google diary automatically, sends a confirmation and a Zoom link to both client and me, so all I have to do is log in at the appropriate time and there is my client!"
Barry W.Capterra
"My experience has been fantastic. Customer service is very responsive and accommodating. Any questions I have had are resolved quickly. Love the integration into Zoom so I don’t have added steps. Love that it allows rescheduling and keeps my calendar up to date. Excellent customer service. Easy installation into my website, etc."
Krystyne T.Capterra
"I’m a solopreneur with limited funds, but Koalander gives me all the options I need at a very reasonable price. Creating a scheduling link is ridiculously easy, it flawlessly connects all my calendars and Zoom, and my clients even love the playful name – they say ‘Koalander like the animal? That’s SO on brand for you!’ I absolutely love it and I’m so grateful."
Rachael FinleySenja
"Fantastic booking app, which I have used for many years without any issues. It has a very simple set up process, links with Stripe, Google Meet, Teams and Zoom seamlessly and has everything you need to manage your business bookings online. Highly recommended."
Nick CorkTrustpilot

Connects your apps to Koalendar

Google Sites

Website

Stripe

Payment

Other automations

Automation

Outlook Calendar

Calendar

Koalendar for Edge

Extensions & apps

Microsoft Teams

Conferencing

Google Drive

Storage

Wix