Best software for yoga studios: top tools and features compared

Chaos simply doesn’t go with running a yoga studio, but juggling class bookings, payments, and instructor schedules in spreadsheets can feel exactly like that. You end up frustrated, with missed bookings, scheduling conflicts, empty mats, and increased costs.

That’s where the right class booking software for yoga studios comes in. It takes care of the admin heavy lifting, automated reminders, class scheduling, and online bookings, so you can stop chasing no-shows and start focusing on your students.

In this guide, we’ll walk you through the best scheduling software for yoga studios: from all-in-one systems to lightweight tools that just work, so you can spend less time organizing and more time teaching (or, you know, actually breathing).

Why software matters for small studios

You may feel like you can power through the frustration of managing all the bookings, payments, and clients, especially if the budget is tight.

Here’s why you should consider relying on a software solution to lighten your load and help you stay focused on providing the best service possible:

If you pick a tool that suits your yoga business model, studio size, and budget, you will easily resolve these challenges so you can focus on growth.

Types of yoga studio software and what they do

When you run a small yoga studio, every minute counts, from tracking sign-ups to handling client payments and last-minute reschedules.

Luckily, you don’t need a complicated system to manage all of this. Below, we’ll break down the main types of software for yoga studios:

• All-in-one studio management platforms
• Scheduling tools
• Payment membership systems
• Virtual class tools

Before we get into details, here’s a quick overview of the best software for yoga studios and how they compare. We researched the offer out there and selected the tools based on ease of use, affordability and fair pricing, and features that small (or scaling) yoga studios may need:

Best software for yoga studios summary:

Want to try a simple yoga class booking system? Try Koalendar’s free scheduling software for yoga studios — zero setup hassle!

All-in-one studio management platforms for yoga businesses

All-in-one studio management platforms let you handle every process in a single dashboard, from class scheduling to payment processing. They’re best-suited for growing studios with several locations and instructors and want to manage everything in one place.

Mindbody

Mindbody is an enterprise-level management platform built for wellness businesses. It’s ideal for larger yoga studios that want every capability in one dashboard: class scheduling, memberships, payments, marketing, and reporting.

Best for: Mid-sized to large yoga studios with multiple instructors or locations.

Key features:

• Class scheduling, instructor assignments, and waitlists
• Membership and package management
• Branded app and listing in the Mindbody marketplace
• Integrated payments and reporting dashboards

Benefits:

• Lets you unify multiple workflows into one system
• Gives you strong visibility through the Mindbody marketplace
• Offers detailed analytics for tracking growth and client retention

Limitations:

• Higher cost
• Some features may feel excessive for small, single-location studios

Pricing: Plans start at $99/month, with additional charges for analytics and expanded limits.

Zenamu

Zenamu is a simple, intuitive, yoga-specific management platform with a wide range of functionalities. It’s designed for small and medium-sized studios that want to automate bookings, payments, and memberships without a complex setup.

Best for: Independent studios or instructors ready to streamline their operations with a tailored tool.

Key features:

• Class scheduling and online booking
• Payment processing via Stripe
• Memberships, passes, and credit packs
• Waitlists, cancellations, and booking rules
• Instructor permissions and client database

Benefits:

• Specifically designed for yoga and wellness businesses
• Affordable and quick to set up
• Focused features without unnecessary extras
  
  Limitations:
• Fewer integrations than larger systems
• Lacks large marketplace exposure or discovery features

Pricing: A limited free plan available for solo instructors; paid tiers start at $31/month (billed annually) for small studios.

Zipper

Zipper is an emerging all-in-one management platform that uses AI automation to simplify bookings, payments, and member engagement for fitness and yoga studios.

Best for: Tech-savvy studios or newer owners who want automation and client engagement tools built in.

Key features:

• AI-powered scheduling and lead follow-up
• Integrated payments and membership management
• Automated CRM: reminders, client tracking, milestone alerts
• Custom website builder with SEO and booking widgets

Benefits:

• Smart automation saves admin time and helps retain members
• Integrated CRM eliminates the need for multiple tools
• Modern interface and marketing-ready website builder

Limitations:

• Still developing its integration ecosystem
• Smaller user base and limited public documentation

Pricing: Free trial available; paid plans typically start at $97/month with tiered add-ons for automation and marketing tools.

Scheduling software for yoga studios

Scheduling tools help yoga studio businesses manage their class schedules with ease, allowing clients to book their classes while avoiding overlaps or schedule conflicts.

Koalendar

Koalendar is a lightweight, user-friendly scheduling tool that helps yoga studios manage class bookings, reminders, and payments, with a generous free-forever plan ideal for small teams.

Best for: Solo teachers or small studios that want simple, effective scheduling with minimal cost or setup.

Key features:

• Unlimited booking pages and events, even in the Free Forever plan
• Google Calendar, Outlook, and iCloud calendar sync
• Automated email and SMS reminders
• Custom intake forms (such as health notes or preferences)
• Payment integration with Stripe and PayPal
• Smart time zone detection for online classes
• Automated video meeting setup for Google Meet, Zoom, and MS Teams

Benefits:

• Free-forever plan, ideal for testing or lean budgets
• Simple setup; no tech expertise needed
• Reduces no-shows and admin time through automation

Limitations:

• Limited advanced membership or retail features
• The free plan has basic branding options

Pricing: Free forever for unlimited bookings and unlimited booking pages; paid upgrades from $6.99/month for Pro features when billed annually.

Acuity Scheduling

Acuity Scheduling is a flexible online booking tool that simplifies appointment management, calendar syncing, and reminders, perfect for instructors who want to automate class sign-ups without heavy admin work.

Best for: Solo instructors or boutique studios offering small group or private classes.

Key features:

• Self-service client booking and rescheduling
• Calendar sync (Google, Outlook, iCloud)
• Payment integrations with Stripe, PayPal, and Square
• Automated confirmations and reminders
• Custom forms and availability settings

Benefits:

• Quick to set up and integrate with the existing website
• Affordable for small teams
• Reliable for recurring bookings and client management

Limitations:

• Lacks full membership or POS functionality
• Higher tiers needed for multi-calendar support
• Some advanced settings require configuration time

Pricing: Starts at $16/month billed annually. Advanced tiers with multiple calendars cost up to $49/month.

Read more: Best Acuity Scheduling alternatives 2025: Top scheduling tools compared

StudioBookings

StudioBookings is a long-standing class scheduling and management system built specifically for yoga, Pilates, and boutique fitness studios that need simple automation and payment handling.

Best for: Small to mid-sized studios looking for an affordable, purpose-built yoga class booking system.

Key features:

• Class and appointment scheduling with recurring class support
• Online client self-booking
• Payment and membership integration
• Waitlist management and automated reminders
• Mobile app for clients and instructors

Benefits:

• Specifically designed for boutique studios (not gyms)
• Simple setup and reliable customer support
• One of the few tools that offers all features under one flat rate

Limitations:

• Interface feels dated compared to newer tools
• Limited marketing and automation features

Pricing: Flat pricing at $25-$115, depending on the number of instructors.

Payment and membership tools

Payment processing and membership management tools keep your finances organized and allow you to have better control over your revenue.

Vagaro

Vagaro is a full-featured management tool with strong payment and membership support, starting at a budget-friendly price and scaling up, especially useful when your studio grows.

Best for: Yoga studios that already run memberships or multiple class passes and want integrated payment processing, loyalty, and marketing features.

Key features:

• Online booking, class scheduling and resource management
• Memberships, packages, recurring payments, POS, inventory/retail support
• Marketing tools (email campaigns, loyalty programs), multi-location capability in higher tiers

Benefits:

• Affordable starting plan (≈ $30/month for one location) with essential features
• Good growth path: you can add calendars, features, locations as you scale
• Works well for studios that want more than just scheduling, like member retention and revenue streams

Limitations:

• Add-ons (branded app, advanced marketing, streaming) cost extra and can add up
• Payment-processing fees may vary depending on merchant size (smaller studios may pay more)

Pricing: The prices start at around $26/month for one instructor and one bookable calendar, then increase to around $106/month for seven or more calendars.

Walla

Walla is a modern studio management platform emphasizing community engagement, retention analytics, and a beautiful, intuitive interface. Today, it offers advanced AI capabilities.

Best for: Scaling studios that value simplicity, analytics, and strong member engagement features.

Key features:

• Online booking and class management
• Memberships and payment processing
• Built-in analytics on attendance, churn, and engagement
• Custom mobile app and branded client portal

Benefits:

• Intuitive, modern design
• Streamlined reporting and retention tracking
• Excellent support and onboarding assistance

Limitations:

• Newer platform with smaller integration marketplace
• May be overkill for smaller, single-instructor studios

Pricing: Flexible plans start at $199/month.

Virtual class and streaming support tools

Video streaming platforms that support virtual classes help you reach your students wherever they are, allowing you to build a global studio and be location-independent.

Wellyx

Wellyx is an all-in-one management platform designed for studios with hybrid in-studio and online offerings, combining membership billing, scheduling, and access control in one tool.

Best for: Hybrid yoga studios offering live-stream classes, memberships, and needing online/physical access management.

Key features:

• Memberships and packages: infinite classes, drop-ins, recurring billing
• Online booking and scheduling: class resources, waitlists, client portal
• Payment integrations (Stripe, GoCardless), automated billing and failed payment handling
• Access control/facility integration (key cards, Bluetooth), mobile booking, marketing tools

Benefits:

• Supports hybrid studio model (physical + virtual) with billing and scheduling integrated
• Handles memberships and recurring revenue, freeing you from manual invoicing or chasing payments
• Good for studios aiming to scale or offering unlimited monthly plans

Limitations:

• Starting cost ~$99/month may be heavy for very small studios or solo instructors.
• More advanced features (access control hardware, streaming integrations) may require additional setup/training

Pricing: Plans start at $99/month for a cost-effective plan for mid-sized studios.

Glofox

Glofox is a premium studio management platform that includes branded member apps, built-in streaming/virtual class support, and membership analytics. It’s well-suited for growing studios with hybrid or membership-heavy models.

Best for: Medium to large yoga studios or boutique chains where virtual/live streaming classes, membership retention, analytics, and custom branded apps are key.

Key features:

• Bookings, memberships, payments, check-in kiosk, staff management
• Branded member app + website integration, virtual class/streaming support mentioned. for “digital experience”
• Retention tools: automated messaging, lead capture, analytics dashboard

Benefits:

• Strong brand experience: gives studios their own app and website interface
• Supports hybrid models: check-in, virtual classes, memberships, and retail in one system
• Advanced analytics and retention tooling built in

Limitations:

• Some users report unjustified high pricing
• More complex to set up; may require a dedicated admin to get full value
• Large-scale features may exceed the needs (and budget) for small single-location studios

Pricing: Not publicly available; you need to submit a request for a quote with your studio information.

How to choose the best software for your yoga studio

With so many yoga software solutions available, it’s easy to get overwhelmed. How do you pick the ideal tool where you don’t overpay for capabilities you don’t need or end up missing key features?

We recommend starting by defining your goals, needs, and non-negotiables. Below, you’ll find some essential features to help you create this list:

• Ease of use: Your software should feel intuitive from day one. If you need 20 video tutorials and a week of training to send a simple reminder, it’s too complex.
• 24/7 online booking: Clients often sign up outside studio hours, when it’s convenient for them. Choose a system that lets them book anytime, from any device.
• Automated reminders: Email and text reminders can cut no-shows significantly, keeping your classes full and revenue predictable.
• Calendar sync: Integration with Google, Outlook, or iCloud prevents instructor overlaps and keeps your personal and class schedules aligned.
• Custom forms and waivers: Collect health details, experience levels, or preferences before class, no more paper intake forms and data scattered across spreadsheets.
• Payment integrations: Look for flexible options like Stripe or PayPal so clients can pay easily in a few clicks when booking.
• Transparent pricing: Small studios benefit from simple, predictable plans. Watch for hidden add-ons like SMS fees or per-location costs.
• Reliable support: If something breaks, you want responsive help, not a 48-hour ticket queue.

You can also use this simple checklist to supplement the feature list above and choose more easily:

▢ Starting out or teaching solo to private or small groups? Try an easy-to-use tool with a free or low-cost plan that makes scheduling flexible, like Koalendar or Zenamu.

▢ On a tight budget? Choose a platform that offers strong core features at little to no cost, like Koalendar’s free plan.

▢ Managing memberships or larger teams? Consider a system that includes advanced features, like Mindbody and Vagaro.

▢ Offering both virtual and in-person classes? Try tools with a wide range of integrations with video conferencing platforms, like Koalendar or Wellyx.

Which is the best yoga software for you?

Finding the right software for your yoga studio often boils down to what fits your workflow and budget best.

If you’re just starting out or aren’t sure which yoga scheduling software you need, trying out f a free option is usually the smartest move before you commit. Set it up, test with your clients for a month or two, then assess: does it make your life simpler and do your clients find it easy and flexible to use?

Koalendar is one of the few tools that lets small studios and solo instructors manage bookings and reminders and keep calendars in sync, for free and forever. With it, you will:

• Grow freely, without limits. Manage unlimited bookings and pages at no cost, so your classes can expand without extra fees holding you back
• Be up and running (or stretching!) in minutes. Set up your schedule, share your link, and start welcoming students right away
• Keep your calendar perfectly in sync. Automatically connect Google, Outlook, or iCloud so you never double-book or miss a session again
• Skip the back-and-forth messages. Students can reschedule themselves whenever needed, saving you countless messages and precious time
• Add payments only when you’re ready. Easily start accepting online payments through Stripe or PayPal whenever you decide to offer paid or group classes (on the paid plan)

And much more!

Koalendar gives you everything you need to manage bookings and reduce no-shows without the learning curve or price tag of larger all-in-one systems.

Start free today — no credit card needed