What is barber appointment software and how does it work?

Barber appointment software is an online scheduling system that helps barbers manage bookings, payments, and reminders. Clients can book directly from your website or social media, while you get calendar sync, automatic notifications, and fewer no-shows.

Can I manage multiple barbers with one account?

Yes. Koalendar lets you create booking pages for each barber, service, or chair. You can view everyone’s schedule in one dashboard, making it the perfect barber shop appointment software for busy teams.

Does it support mobile barbers or home visits?

Absolutely. Mobile barbers can offer flexible locations, travel time buffers, and recurring appointments for regular clients — all managed automatically.

Can I take deposits or payments online?

Yes. Koalendar integrates with Stripe so you can accept payments or deposits upfront. It’s fast, secure, and helps reduce cancellations.

Can I customize my booking page with my shop’s branding?

Yes. Add your logo, shop colors, and even a personalized booking link. Your clients will feel like they’re booking directly with your barbershop, not a generic platform.

Is there a free version of this barber shop online scheduler?

Yes. Koalendar offers a free plan that barbers can use forever. You get unlimited booking pages, calendar sync, and automated reminders. Upgrade anytime for advanced features like branding, payments, and team management.

Koalendar

Pricing

Industries /Koalendar for Barbers

Rated 4.9/5 with 808 reviews on

Barber appointment software that keeps your chair full and your day organized

Spend less time managing bookings and more time creating perfect fades. With Koalendar, your barbershop runs smoother with automatic scheduling, payments, and reminders — all in one place.

Start free today!

No credit card required · Free plan forever!

From solo mobile barbers to busy downtown shops, professionals trust Koalendar to keep every cut on time.

Let clients book anytime — no phone tag needed

With our barber appointment software, your clients can schedule haircuts, beard trims, or grooming packages 24/7 through your personalized booking page. No more juggling calls or messages. Just clean fades, steady flow, and a fully booked calendar.

24/7 online booking from any device
Instant confirmations reduce no-shows
Sync with Google, Outlook, or iCloud calendars
Perfect for solo barbers or multi-chair shops

Get booked in seconds!

Keep your day balanced with clear scheduling

Avoid overlaps, burnout, and chaos. Manage each appointment with visual clarity — including buffer times between services, chair availability, and walk-in tracking. Whether you’re handling quick trims or full grooming sessions, Koalendar keeps your day running on time.

Automatic buffer times between services
Color-coded calendar for easy day view
Recurring appointments for regulars
Sync all barbers’ schedules in one dashboard

Stay on schedule!

Better client experiences before they even sit down

Collect client preferences, like fade styles or grooming packages, right when they book. Use custom forms to know what each person needs before they arrive. Fewer surprises, more satisfaction, and repeat visits every week.

Custom intake forms for client preferences
Collect notes on clients’ preferred fade settings
File uploads and images for style references
Automated confirmations and reminders

Deliver perfect cuts every time!

Boost loyalty with reminders and rebooking prompts

Never let a regular slip away. Automated SMS and email reminders help clients remember appointments and prompt them to rebook when it’s time for their next cut. That means steady income and happy clients who never go elsewhere.

Automated reminders & follow-ups
Rebooking prompts for returning clients
One-click rescheduling for busy clients
Perfect for barber shop teams and mobile barbers

Keep clients coming back!

Barber reminders and rebooking automation

Testimonials

Barbers ❤️ Koalendar

See how barbers and grooming professionals use Koalendar to stay fully booked, stress-free, and focused on what matters most — their craft.

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

All your barbershop tools in one clean platform

From walk-ins to loyal regulars — simplify every booking and grow your barber business.

Book, reschedule, or cancel with ease

Clients can choose, modify, or cancel their slots anytime. You’ll always see real-time updates in your synced calendar — no confusion, no missed cuts.

Mobile-friendly booking pages

Let clients book while on the go. Works seamlessly on any phone, perfect for busy clients and mobile barbers.

Automated reminders and rebooking prompts

Send automatic reminders via email or SMS — plus a friendly nudge when clients are due for their next grooming session.

Custom booking forms for each service

Add questions about fade type, beard length, or service bundles. Collect everything you need before clients arrive.

Offer flexible services and durations

Set different appointment types like haircuts, beard trims, or full grooming packages — each with its own duration and price.

Secure payments and deposits

Accept payments or deposits upfront with Stripe — no commission taken. Reduce no-shows and secure every booking.

Sync calendars to prevent double-bookings

Koalendar connects with Google, Outlook, or iCloud to keep all your chairs aligned and avoid scheduling conflicts.

Smart buffer times between services

Automatically add breaks between appointments for cleanup or prep time. Keep your schedule realistic and balanced.

Recurring appointments for loyal regulars

Set clients up for automatic weekly or biweekly bookings — no need to rebook manually.

Brand your booking page

Add your barbershop’s logo, colors, and style for a professional look that builds trust with every client.

Manage multiple barbers or chairs

Create booking pages for each barber or service. Manage staff schedules easily from one dashboard.

Integrate with your favorite tools

Connect Zoom, Stripe, Gmail, and hundreds more apps via Zapier. Automate communication, payments, and marketing with ease.

Privacy for VIP clients

Protect exclusive client bookings with password-protected pages or private booking links.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Barber appointment software for every shop size

Generous plans. Essential features. Unbeatable value.

Free forever

Pro

Teams

Sync your barbershop scheduling software with your favorite tools

Connect seamlessly to Google Calendar, Gmail, Zoom, Stripe, and hundreds more through Zapier — keeping your bookings, communications, and payments perfectly in sync.

Explore all integrations

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

: Barber appointment software is an online scheduling system that helps barbers manage bookings, payments, and reminders. Clients can book directly from your website or social media, while you get calendar sync, automatic notifications, and fewer no-shows.
: Yes. Koalendar lets you create booking pages for each barber, service, or chair. You can view everyone’s schedule in one dashboard, making it the perfect barber shop appointment software for busy teams.
: Absolutely. Mobile barbers can offer flexible locations, travel time buffers, and recurring appointments for regular clients — all managed automatically.
: Yes. Koalendar integrates with Stripe so you can accept payments or deposits upfront. It’s fast, secure, and helps reduce cancellations.
: Yes. Add your logo, shop colors, and even a personalized booking link. Your clients will feel like they’re booking directly with your barbershop, not a generic platform.
: Yes. Koalendar offers a free plan that barbers can use forever. You get unlimited booking pages, calendar sync, and automated reminders. Upgrade anytime for advanced features like branding, payments, and team management.

Barber appointment software that keeps your shop buzzing

Start free with Koalendar and give your clients a smoother booking experience — from the first fade to the final finish.

Start free today!