Barber appointment software that lets clients book on your schedule
Share your booking link on your website, Instagram, or Google Business Profile. Choose your available hours, leave time between cuts, and add reminders and deposits with a paid plan.
Trusted by professionals and teams
Let clients book anytime — no phone tag needed
Clients can book haircuts, beard trims, or grooming services through your booking page, even when the shop is closed. Share your link so they can check available times without calling or sending a DM.
- 24/7 online booking from any device
- Automatic booking confirmations by email
- Sync with Google, Outlook, or iCloud calendars
- Works for solo barbers and barbershop teams
Leave time between cuts with booking buffers
Set the time needed for each service and add buffers before or after appointments for cleanup, preparation, or breaks. Connect each barber’s calendar so existing appointments block availability.
- Automatic buffer times between services
- View appointments in your connected calendar
- Recurring appointments for regulars
- Sync all barbers’ schedules in one dashboard
Collect haircut preferences before clients arrive
Collect client preferences, like fade styles or grooming packages, right when they book. Use custom forms to know what each person needs before they arrive. Fewer surprises, more satisfaction, and repeat visits every week.
- Custom intake forms for client preferences
- Ask clients for their preferred fade settings when they book
- File uploads and images for style references
- Automated confirmations and reminders
Send appointment reminders and rebooking links
Set up email or SMS reminders before appointments. On a plan that includes follow-up emails, send a message after the cut with a link to book the next visit.
- Automated reminders & follow-ups
- Rebooking prompts for returning clients
- Let clients reschedule through their booking link
- Available for barbershop teams and mobile barbers
Testimonials
Barbers ❤️ Koalendar
See how customers use Koalendar to manage appointments and spend less time arranging bookings.
Tools for everyday barbershop scheduling
Booking tools for solo barbers and barbershop teams
Book, reschedule, or cancel with ease
Let clients book available times and, when enabled, use links to reschedule or cancel. Booking changes update your connected calendar.
Mobile-friendly booking pages
Clients can check availability and book from their phone without downloading an app.
Automated reminders and rebooking prompts
Send email or SMS reminders before appointments. Configure a follow-up email with your booking link to invite clients back.
Custom booking forms for each service
Add booking questions about fade type, beard length, or styling preferences so you can prepare before clients arrive.
Offer flexible services and durations
Set different appointment types like haircuts, beard trims, or full grooming packages — each with its own duration and price.
Secure payments and deposits
Collect a deposit or full payment when clients book through Stripe. Koalendar takes no commission; Stripe’s processing fees apply.
Sync calendars to prevent double-bookings
Connect Google, Outlook, or iCloud calendars to check each barber’s availability and block times already marked busy.
Smart buffer times between services
Choose how much buffer time to leave before or after appointments for cleanup, preparation, or a break.
Recurring appointments for loyal regulars
Enable recurring bookings on a supported paid plan so regular clients can book a series of weekly or fortnightly appointments in one go.
Brand your booking page
Add your barbershop’s logo and colors so the booking page looks like your shop.
Manage multiple barbers or chairs
Create booking pages for each barber or service. Manage staff schedules easily from one dashboard.
Integrate with your favorite tools
Connect Stripe for payments and Gmail for booking emails. Use Zapier to send booking details to other apps you use.
Privacy for VIP clients
Protect exclusive client bookings with password-protected pages or private booking links.
Integrations
Sync your barbershop scheduling software with your favorite tools
Sync appointments with Google Calendar, Outlook, or iCloud. Connect Stripe for payments and use Zapier to connect Koalendar with other apps.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Barber appointment software lets clients book available times online and helps barbers manage their schedules. With Koalendar, you can create booking pages, connect your calendar, set time between appointments, and send booking confirmations. Paid plans add features such as reminders, payments, and team scheduling.
Yes. Create a booking page, share its link on Instagram or your website, and set your working hours and buffers between cuts. You can manage appointments from your phone or computer. Start free and upgrade when you need reminders or deposits.
Yes. With a plan that includes team scheduling, you can add barbers to your workspace, create booking pages, and assign services to the barbers who offer them. Each barber can connect their calendar, and clients can choose their preferred barber when that option is enabled.
Yes. You can ask clients to enter their address when booking and set buffers between appointments to leave time for travel. Choose those buffers yourself based on the area you cover and the journeys you expect.
Create a Koalendar account, set up your booking page, choose your available hours and appointment lengths, and connect your calendar. Share the link as a standalone booking site, embed the page on your existing website, or add the link to Instagram and your Google Business Profile. Paid team features let you add more barbers.
Yes. Add your shop’s logo, choose your colors, and customize your booking link. Removing Koalendar branding requires a plan that includes that option.
Yes. With a paid plan and a connected Stripe account, you can collect a deposit or full payment when clients book. Koalendar takes no commission; Stripe’s processing fees apply.
Yes. Koalendar’s free plan includes unlimited one-on-one bookings and booking pages, calendar sync, booking confirmations, and mobile apps for iPhone and Android. Clients can book through your link without downloading an app. Reminders, payments, and team scheduling require paid plans; feature availability varies by plan.
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