Industries / Education /Koalendar for Art Classes
Rated 4.9/5 with 808 reviews on

Art class registration software that helps you fill classes and simplify scheduling

Whether you teach painting, ceramics, or digital art, Koalendar makes it easy to manage sign-ups, collect payments, and keep every student in sync — without juggling spreadsheets or endless messages.

No credit card required · Free plan forever!
art class registration software

Independent art instructors, studios, and schools trust Koalendar to keep creativity flowing without the scheduling chaos.

  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex

Special Back-to-School Deal — Up to 80% Off!

Apply before October 31st to get up to 80% off for schools, teachers & education professionals.

Let students book art lessons anytime

Stop managing sign-ups through texts or DMs. With our art class registration software, students and parents can book 24/7 from your website or social media. Automatic confirmations and real-time availability keep your schedule organized and classes full.

  • 24/7 online art class booking for any type of lesson or workshop
  • Instant confirmations reduce confusion and follow-ups
  • Syncs with Google, Outlook, or iCloud calendars
  • Perfect for adult, kids, or after-school programs
online art class booking system

Custom registration forms that capture student needs

Every student is different. With Koalendar, you can gather materials preferences, experience levels, or project goals before class begins. Attach resources or collect files so you’re ready to teach the moment they arrive.

  • Customizable booking forms for art students
  • Collect file uploads (photos, sketches, permission slips)
  • Share supply lists and materials automatically
  • Automated reminders for lessons and workshops
custom art class intake form

Manage your weekly studio schedule with ease

Whether you’re teaching one-on-one or group classes, Koalendar gives you a clear view of your studio timetable. Avoid overbooking, manage recurring classes, and keep every instructor and student aligned.

  • Visual timetable for classes and instructors
  • Manage recurring or one-off workshops
  • Group class capacity limits to prevent overbooking
  • Automatic sync with all connected calendars
art studio scheduling software

Boost attendance and reduce no-shows

Automated reminders and confirmations help you minimize missed lessons. Whether it’s a kids’ art class or adult pottery session, you can send branded notifications that keep everyone on track — and your classes full.

  • Automated class reminders and follow-ups
  • Branded confirmations via email and SMS
  • Time zone auto-detection for traveling students
  • Flexible rescheduling and cancellation policies
reduce no-shows for art classes

Testimonials

Art instructors ❤️ Koalendar

Artists, art studio owners, and art educators love how Koalendar simplifies bookings, payments, and reminders so they can focus on creativity instead of coordination.

“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”

Shenna Sutton
Shenna Sutton
K–12 Middle School Teacher
martin-k12.png

“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”

Emily B.
Head Teacher

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.
Tutor

“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”

Courtney D.
Lecturer at Higher Education

“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”

Kaylee W.
FACS Teacher

“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”

Kaleena C.
HS College Counselor

“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”

Candee M.
Assistant High School Principal
Try Koalendar for Free →

Everything art teachers need to simplify scheduling

From registration to payments — one platform for all your art classes.

Create booking pages for each art class or instructor
Create booking pages for each art class or instructor

Set up pages for painting workshops, pottery sessions, or private lessons. Each page shows live availability and class capacity limits, making enrollment simple for everyone.

Collect payments and deposits online
Collect payments and deposits online

Accept full payments or deposits for your art lessons through Stripe. Reduce missed payments and handle cancellations with clear refund policies.

Automate confirmations and reminders
Automate confirmations and reminders

Save time with branded emails and SMS reminders that go out automatically — helping you minimize no-shows and keep your studio organized.

Customizable registration forms
Customizable registration forms

Gather the info that matters most — art experience, preferred media, or class project ideas — with custom intake questions and file uploads.

Integrate with the tools you already use
Integrate with the tools you already use

Sync effortlessly with Google Calendar, Outlook, Zoom, and Stripe. Connect hundreds of apps through Zapier to automate tasks and communications.

Embed booking links on your website or social media
Embed booking links on your website or social media

Add your art class booking widget directly to your site, Instagram bio, or Facebook page so students can register without leaving your profile.

Group class scheduling and attendance tracking
Group class scheduling and attendance tracking

Manage multiple students in one class with capacity limits, automated reminders, and easy exportable attendance lists.

Recurring class scheduling
Recurring class scheduling

Easily schedule weekly art sessions or seasonal workshops that repeat automatically — no need to recreate your booking links each time.

Privacy and control
Privacy and control

Password-protect your booking pages or set private classes for select students. Ideal for one-on-one coaching or special art events.

Analytics and reporting
Analytics and reporting

Track bookings, revenue, and attendance trends so you can optimize your schedule and grow your art business with confidence.
Rated 4.9 out of 5 with 808 reviews on

Art class registration software for every studio and instructor

Generous plans. Essential features. Unbeatable value.

Free forever

Most popular

Best for personal use

We'll always have a free plan that answers most needs. No time limit.

Free forever
  • Unlimited bookings
  • Unlimited scheduling links
  • Sync with your Google / Outlook / iCloud calendars
  • Smart time zone detection
  • Instant booking notifications
  • Video conferencing
  • Create one-time links
  • English, French, Spanish... (30+ languages)

Pro

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Best for professionals and small businesses

$ 9 .99 user / month
(Save 30%)
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  • All in Free plus...
  • Create multi-hosts events
  • Hold group sessions or classes
  • Add questions to your booking form
  • Accept payments (cards, bank transfers, apple pay, google pay, etc.)
  • Add custom email & SMS reminders
  • Send follow-up emails
  • Password protect your links
  • Offer tentative bookings
  • And more...

Teams

Most popular

Best for teams with 10+ seats

Get a custom quote and see how Koalendar aligns with your goals.

  • All in Pro plus...
  • Unlimited users
  • Dedicated account support
  • Dedicated account onboarding and implementation

Integrations

Connect your art class booking software with your favorite tools

Koalendar syncs with Google Calendar, Zoom, Stripe, and more — so your art class scheduling, payments, and reminders all work perfectly together.

Google Calendar
Gmail
Google Meet
Google Chrome
Google Drive
Outlook
Apple Calendar
Zoom
Zapier
Google Pay
Apple Pay
Stripe
Microsoft Teams
Google Analytics
WordPress
Wix

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

What is art class registration software and how does it work?

Art class registration software helps studios and instructors manage class sign-ups, schedules, and payments. With Koalendar, students can book online, pay securely, and receive automated reminders — so you spend less time on admin and more time teaching.

Can I use Koalendar for both group and private art lessons?

Yes. Koalendar supports both one-on-one and group bookings. You can set capacity limits for group classes or offer private sessions with flexible scheduling options.

Can I embed my booking page on my art studio’s website?

Absolutely! You can embed your art class booking form directly on your website, portfolio page, or social media. Students can book without leaving your page — it works perfectly on desktop and mobile.

Does Koalendar support payments and deposits?

Yes. You can collect full payments or deposits for your classes using Stripe. Perfect for art instructors who want to secure spots and handle cancellations professionally.

Can I use Koalendar to manage multiple instructors or studios?

Yes. Koalendar’s team scheduling lets you manage multiple instructors, rooms, or locations — all from one account. You can assign pages to teachers and track their availability in real time.

Is there a free plan for art instructors or studios?

Yes. Koalendar offers a free forever plan with unlimited booking pages, calendar sync, and automated reminders. Upgrade anytime for advanced features like payment collection, branding, and analytics.

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Learn how to boost revenue, fill every class, and simplify scheduling with tips designed for art educators, studio owners, and creative entrepreneurs.

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Art class registration software made simple

Join thousands of art teachers and studios using Koalendar to fill classes faster, collect payments easily, and stay organized — all in one place.

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Koalendar booking page screenshot
⭐ Back-to-School Offer ⭐

Up to 80% off for educators if you apply before October 31st!