Recording studio scheduling software that keeps your sessions, artists, and rooms perfectly in sync
Simplify your entire recording studio’s schedule — from mixing and mastering sessions to rehearsals and equipment rentals — with one easy, automated tool.
Studios, producers, and sound engineers trust Koalendar to keep sessions on time and clients happy
Keep every engineer, artist, and studio room on the same calendar
No more double-booked sessions or missed mixdowns. Koalendar gives you a real-time view of every studio, engineer, and artist schedule — so every take, rehearsal, and edit happens right on time. Our recording studio scheduling software connects directly to Google or Outlook to keep calendars in perfect sync.
- Avoid double-booking rooms, producers, or engineers
- See real-time availability by engineer and room
- Sync automatically with Google, Outlook, or iCloud
- Manage per-room resource scheduling easily
Fewer missed sessions and last-minute cancellations
Artists and producers get automatic confirmations, reminders, and updates for every booking. Koalendar detects time zones, sends branded reminders, and makes rescheduling easy. The result: fewer no-shows, smoother days, and happier clients in your studio.
- Automatic email and SMS reminders
- Smart time zone detection for remote clients
- Branded confirmations and follow-ups
- Easy rescheduling options
Let artists book recording sessions anytime
No more endless texts or calls to lock in time. With your studio’s booking link, clients can schedule recording, rehearsal, or mastering sessions instantly — from any device. Our recording studio booking software gives your clients flexibility, while you stay fully in control of your schedule.
- 24/7 self-service booking access
- Custom booking links for each room or service
- Instant confirmations and automatic updates
- Supports 1:1 and group/rehearsal bookings
Collect project files and session info before clients arrive
Save hours of back-and-forth before a session. Artists can upload stems, reference tracks, or creative briefs right in the booking form. Producers can request payment upfront, automate reminders, and keep everything organized with our music studio booking software.
- Custom intake forms with file upload
- Collect deposits or full payments via Stripe
- Share prep instructions or track sheets automatically
- Automated follow-ups after sessions
Testimonials
Studios ❤️ Koalendar
From home producers to full-service recording studios, see how Koalendar helps simplify scheduling, manage rooms, and keep every session running smoothly.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your studio needs to stay booked and organized
Built for recording studios: manage rooms, engineers, and artists in one place.
- Build custom pages for mixing, mastering, or rehearsal sessions. Real-time availability keeps bookings organized by engineer or room to prevent overlaps.
- Send branded confirmations and reminders automatically — no manual messaging needed. Keep artists informed and engineers prepared for every session.
- Charge deposits or full session fees upfront with Stripe — supporting 150+ currencies and payment methods. No commission, ever.
- Connect with Google Calendar, Outlook, Zoom, Google Meet, and hundreds of apps through Zapier to manage everything in one workflow.
- Define unique calendars for each room or sound engineer. Perfect for multi-room studios managing multiple projects simultaneously.
- Let clients choose between hourly sessions, half-day, or full-day bookings. Customize durations to match your studio’s workflow.
- Add custom questions or file uploads to gather stems, lyrics, or notes ahead of time — so every session starts fully prepared.
- Add your booking calendar to your studio’s website, Instagram, or Linktree to turn visitors into confirmed clients in one click.
- Protect sensitive sessions with password-protected booking pages or private links for select artists or engineers.
- Track bookings, cancellations, and attendance metrics to optimize your studio schedule and identify peak hours.
Create booking pages for each studio room or service
Automate confirmations, reminders, and follow-ups
Collect payments at booking
Integrate with your favorite tools
Manage per-room and per-engineer availability
Offer multiple session types and durations
Collect client files and session notes
Embed your booking link on your website or social pages
Privacy for private or VIP sessions
Monitor bookings with built-in analytics
Integrations
Sync your recording studio schedule with the tools you already use
Connect seamlessly with Google Calendar, Zoom, Stripe, and hundreds of apps through Zapier — keeping your bookings, communication, and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Recording studio scheduling software helps producers, engineers, and studio owners manage bookings, session times, and room availability. It lets clients book online, automates reminders, and syncs calendars in real time — reducing scheduling errors and saving hours every week.
Yes. You can create separate booking pages for each engineer or room. Our music studio scheduling system lets you manage per-room resources, equipment, and engineer schedules easily — all from one dashboard.
Absolutely. With integrated Stripe payments, artists can pay deposits or full session fees during booking. It’s perfect for recording studios that want to streamline scheduling and payments together.
Yes. You can embed Koalendar directly on your studio’s website, or share booking links via Instagram, Linktree, or your email signature — giving clients one-click access to your studio reservation system.
Yes. Koalendar is flexible enough for all types of studio sessions — mixing, mastering, rehearsals, and equipment rentals. You can even create specific pages for each service type, duration, and engineer availability.
Yes. Koalendar offers a forever-free plan with unlimited booking pages, calendar sync, and reminders. You can upgrade anytime for advanced features like branding, payments, or team scheduling — but the free plan is perfect to start.
Recording studio scheduling software made simple
Whether you manage one room or an entire facility, Koalendar keeps your sessions, engineers, and artists organized — so you can focus on creating great music.
Start free today!