Spa booking software that keeps your schedule serene
Let clients book massages, facials, or treatments 24/7 with an all-in-one spa booking system that syncs calendars, manages staff, and automates reminders — so you can focus on relaxation, not coordination.
Trusted by day spas, wellness centers, and resort retreats for peaceful, professional scheduling
Let guests book spa treatments anytime
Stop juggling calls and texts — let clients schedule massages, facials, or packages anytime with 24/7 online self-booking for spa treatments. With our spa booking software, you’ll reduce phone interruptions and fill your calendar while you sleep.
- 24/7 client self-booking from any device
- Instant confirmation emails and texts
- Auto-sync with Google, Outlook, or iCloud calendars
- Works for day spas, wellness centers, and resort spas
Personalized intake forms for every guest
Prepare for each appointment like a pro. Capture preferences, allergies, and consent forms before the visit with customizable booking forms. Save time, avoid errors, and make every treatment experience personal and safe.
- Customizable intake and consent forms
- Collect files or notes before the session
- Share pre-treatment instructions automatically
- Reduce last-minute confusion or paperwork
Organize therapists, rooms, and shifts effortlessly
Easily manage staff schedules, prevent shift conflicts, and keep your treatment rooms perfectly booked. Your team can view their schedules, while Koalendar prevents double-bookings automatically — all through one clear calendar.
- Manage staff shifts and room assignments
- Prevent overlap or double-booking conflicts
- Sync therapist calendars automatically
- Track workload and resource usage
Fewer cancellations and no-shows
Send automated reminders, confirmations, and easy reschedule links — so clients never forget their spa day. You can even include cancellation policies or deposit reminders to reduce no-shows and protect your time.
- Email & SMS reminders before appointments
- Easy reschedule and cancel links for clients
- Deposit and policy reminders reduce no-shows
- Branded confirmations for a premium touch
Testimonials
Spa owners & therapists ❤️ Koalendar
Discover how day spas, resort spas, and wellness retreats simplify their client bookings and deliver seamless guest experiences with Koalendar’s easy scheduling tools.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your spa needs in one calm, cohesive platform
Simplify bookings, manage your team, and give guests a stress-free experience
- Create a booking link for massages, facials, or wellness packages. Clients see real-time availability, choose their preferred therapist, and confirm instantly — all in one spa booking system.
- Collect client information, allergies, or preferences before treatments. Koalendar’s spa scheduling software supports file uploads, consent forms, and custom questions.
- Reduce no-shows with branded email and SMS reminders. Include links to reschedule or cancel, plus policies and deposit info for clear client communication.
- Manage multiple therapists and rooms with visual calendars. Detect shift conflicts automatically and adjust availability for each staff member or service.
- Use Stripe integration to collect deposits or full payments before the appointment. Eliminate confusion around deposits or cancellations.
- Sync with Google, Outlook, or iCloud calendars to prevent overlaps and show real-time therapist availability in one view.
- Connect with Zapier, Gmail, or webhooks to automate confirmations, track payments, or follow up after visits — all from your spa booking app.
- Your booking page looks beautiful on any device and supports over 40 languages, perfect for international resort spas and wellness centers.
- Add your spa reservation system directly to your website, Facebook, or Instagram — clients book instantly without leaving your page.
- Make it effortless for returning guests to rebook their favorite therapist or service. With one-click links and prefilled forms, Koalendar keeps loyal clients coming back with zero friction.
Integrated booking pages for every service
Customizable intake and consent forms
Automated confirmations and reminders
Staff and room management
Collect payments & deposits securely
Seamless calendar synchronization
Automate your workflow
Mobile-friendly and multilingual
Embed on your website or social media
Simplify repeat bookings for regular clients
Integrations
Sync your spa booking system with the tools you already use
Integrate seamlessly with Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier — keeping bookings, communications, and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Spa booking software helps spas, salons, and wellness centers manage client appointments, staff schedules, and payments online. With Koalendar, clients book directly from your link or website, while you enjoy automatic calendar sync, reminders, and payment collection — all in one place.
Yes! Koalendar acts as a wellness spa appointment scheduler, allowing you to assign therapists to rooms, manage shifts, and prevent conflicts. Staff calendars update automatically when new bookings come in.
Absolutely. With Stripe integration, you can collect full or partial payments during booking. It’s a simple way to reduce cancellations and avoid confusion around deposits or cancellation policies.
Yes, Koalendar includes easy reschedule and cancel links for clients. When a guest adjusts their booking, your calendar updates instantly and reminders adjust automatically — saving you time and stress.
Definitely. Koalendar works perfectly for day spas, wellness retreats, resort spas, and hotel wellness centers. Whether you offer massages, facials, or full-day treatments, guests can self-book effortlessly from anywhere.
Yes! Koalendar’s free plan includes unlimited bookings, Google Calendar sync, and email reminders. Upgrade anytime for advanced options like branding, payments, or multiple team members — but the free plan lasts forever.
Spa booking software that soothes your schedule
Simplify your day with an intuitive spa booking system that manages clients, staff, and payments — so you can focus on what matters most: relaxation and care.
Start free today!