Tattoo studio scheduling software to manage artists, appointments, and clients effortlessly
Streamline your bookings, avoid scheduling conflicts, and give clients the freedom to book tattoos online anytime — no more back-and-forth messages or missed opportunities.
From solo artists to busy multi-chair studios, tattoo professionals rely on Koalendar to keep their schedules ink-perfect.
Let clients book tattoo sessions anytime
Say goodbye to chasing DMs or missed calls. With Koalendar’s tattoo studio scheduling software, your clients can book directly through your online booking link 24/7. You stay focused on your art while your calendar fills itself — even after hours.
- 24/7 self-service booking from any device
- Instant confirmations and reminders
- Embed booking links on your website or social media
- Keep artists’ schedules in perfect sync
Custom booking forms and consent uploads
Capture everything you need before your client even walks in. From tattoo ideas and reference images to signed digital consent forms, Koalendar makes prep simple so your appointments run smoothly from start to finish.
- Custom intake forms and required questions
- Upload digital consent forms or reference files
- Collect deposits securely via Stripe
- Automatically send reminders and follow-ups
Manage artists and appointments with ease
Keep every artist, chair, and time slot perfectly organized. Whether you’re running a single-artist shop or a multi-artist studio, Koalendar’s tattoo studio booking software keeps everyone aligned — no double bookings or missed appointments.
- Assign bookings to individual artists
- View all schedules in one place
- Avoid overlaps across rooms and artists
- Sync with Google, Outlook, or iCloud calendars
Reduce no-shows with smart reminders
Never lose time to forgotten appointments again. Automated reminders keep clients on track, confirm attendance, and help you avoid empty chairs. Text, email, and time zone-aware reminders make sure every client shows up ready.
- Automatic email & SMS reminders
- Time zone aware for traveling clients
- Branded confirmations and thank-you notes
- Follow-ups to encourage rebooking
Testimonials
Tattoo artists ❤️ Koalendar
Want smoother bookings and fewer no-shows? See how tattoo studios and independent artists are using Koalendar to keep their calendars full and clients happy!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything tattoo studios need in one simple platform
Built for tattoo artists and studios — from single-chair shops to multi-artist collectives.
- Set up unique booking pages for each tattoo artist, piercing service, or consultation. Clients can choose who they want and book instantly, keeping everyone’s schedule aligned.
- Use Koalendar’s Stripe integration to take deposits or full payments upfront, reducing no-shows and last-minute cancellations.
- Add custom questions or file uploads to your booking forms so clients can share tattoo designs, medical details, or signed digital consent forms ahead of time.
- Keep clients in the loop with branded reminders, confirmation emails, and follow-ups — so no one forgets their appointment.
- Tattoo clients travel! Whether they’re booking from another city or country, Koalendar automatically adjusts times to prevent confusion.
- Add your tattoo studio booking system online to your website, Instagram bio, or Google Business profile. Clients can book instantly from wherever they find you.
- Perfect for studios with several artists — assign bookings, manage shared spaces, and prevent double-bookings effortlessly.
- Offer pre-tattoo consultations over Zoom, Google Meet, or in-person — Koalendar connects seamlessly with your favorite video tools.
- Instantly connect Google, Outlook, or iCloud to prevent overlapping bookings and keep your personal and studio schedule in sync.
- Make your booking pages reflect your studio’s vibe — customize colors, logo, create branded confirmation pages with aftercare details or next-session links.
Create booking pages for each artist or service
Collect deposits and payments easily
Collect client ideas and consent forms
Automatic reminders and confirmations
Time-zone aware scheduling
Embed your booking system anywhere
Manage multiple artists and workspaces
Integrated video or in-person consultations
Sync with your favorite calendars
Custom branding and privacy controls
Integrations
Sync your tattoo studio booking software with tools you already use
Connect Koalendar to Google Calendar, Zoom, Stripe, and hundreds more through Zapier. Manage scheduling, payments, and reminders — all in one seamless flow.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Tattoo studio scheduling software helps tattoo artists and studios manage appointments, clients, and payments from one simple dashboard. With online booking pages, calendar sync, and automated reminders, clients can book instantly while you stay focused on your art — not admin.
Yes. Koalendar works perfectly as a tattoo studio booking system online. Clients can pick a date, upload their tattoo ideas, and even pay a deposit — all from one simple link. Artists get automatic notifications, so you’ll never miss a booking again.
Absolutely. Each artist can have a personal booking link or shared studio page. Koalendar’s tattoo artist calendar tool lets you manage multiple artists, track appointments, and prevent scheduling conflicts.
Yes. Using our Stripe integration, you can collect deposits or full payments when clients book their tattoo session. It’s secure, fast, and reduces cancellations or no-shows.
Definitely. Koalendar is ideal for independent tattoo artists, small tattoo studios, and larger parlors alike. You can customize everything — from booking pages to reminders — without needing any tech skills.
Yes. Koalendar offers a free forever plan that gives you unlimited bookings, integrations, and automated reminders. Upgrade anytime to unlock features like payment collection, branding, and advanced customization for your tattoo shop scheduling needs.
Tattoo studio scheduling software made simple
From solo tattoo artists to full studios, start free with Koalendar’s tattoo studio booking solution that helps you stay organized, collect deposits, and never miss another client.
Start free today!