Professional services scheduling software to book clients faster and grow your business
Save time, reduce no-shows, and deliver a seamless booking experience your clients will love. Perfect for consultants, freelancers, and service providers of all kinds.
Trusted by consultants, agencies, and independent professionals worldwide
Let clients book appointments anytime, anywhere
No more back-and-forth emails or phone tag. Give clients a simple booking link to schedule services 24/7 from any device. With our professional services scheduling software, you’ll save hours each week and make scheduling effortless for your clients.
- Self-service booking on desktop and mobile
- Sync with Google, Outlook, and iCloud calendars
- Instant confirmations and rescheduling options
- Custom booking pages for every service type
Stay prepared with smart intake forms
Collect client details, project briefs, or required documents before each meeting. Koalendar’s custom booking forms and file uploads help you arrive prepared — so every session starts productive and focused.
- Gather client needs or preferences upfront
- Accept file uploads for proposals or photos
- Automated reminders and follow-ups
- Customizable booking form questions
Never miss an appointment again
Keep your day running smoothly with automated confirmations, time zone adjustments, and reminders that prevent no-shows. Whether you’re a solo consultant or part of a team, you’ll stay in sync with every client and colleague.
- Automated SMS and email reminders
- Smart time zone detection for remote clients
- Branded confirmations and reschedules
- Real-time updates across all devices
Stay organized and manage multiple services with ease
Run a busy practice or agency without missing a beat. From client sessions to team meetings, view all your bookings in one place. Sync everything to your existing calendar and focus more on serving clients — not managing time.
- View all appointments in a unified dashboard
- Color-coded calendar management
- Integrate with CRM and billing tools
- Supports multiple service types and durations
Testimonials
Professionals ❤️ Koalendar
From consultants to creative freelancers, thousands of service providers use Koalendar to simplify scheduling and impress clients.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything professional service providers need in one place
Your all-in-one service appointment booking platform
- Create unique booking pages for different services or team members. Define duration, price, and availability with full flexibility.
- Send branded emails and text reminders automatically so clients never miss an appointment.
- Connect with Google Calendar, Outlook, Zoom, Google Meet, Stripe, and more through Zapier for seamless automation.
- Accept online payments securely with Stripe in over 150 currencies. Offer discounts or packages easily.
- Perfect for agencies or multi-staff practices. Use round-robin or collective booking to assign the right team member every time.
- Add your Koalendar booking page to your website, LinkedIn, or email signature for easy self-service booking.
- Use Google Analytics and Meta Pixel to monitor engagement, conversions, and appointment trends.
- Let clients choose between session lengths (e.g. 30, 60, 90 minutes) directly from your booking page.
- Never worry about mismatched times — Koalendar automatically detects each client’s time zone and syncs across all calendars.
- Password-protect booking pages for private consultations or internal sessions. Maintain confidentiality with ease.
Custom booking pages for each service
Automate confirmations and client reminders
Integrate with tools you already use
Collect payments at booking
Manage teams and staff availability
Embed booking forms anywhere
Track client insights and performance
Offer flexible service durations
Sync across devices and time zones
Protect client privacy
Integrations
Connect your online service scheduler with powerful integrations
Sync with Google Calendar, Outlook, Zoom, Stripe, and hundreds of other apps through Zapier to keep client scheduling, communication, and payments flowing smoothly.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Professional services scheduling software helps consultants, freelancers, and agencies book client meetings online. It automates scheduling, reminders, and payments—making appointment management effortless and helping you focus on client satisfaction and retention.
Absolutely. Koalendar is designed for all types of service providers — from consultants to freelancers and agencies. Clients can easily schedule services online, pay instantly, and receive automated reminders that keep everyone on time.
Yes. You can connect Stripe to accept payments during booking. This makes it easy to charge for consultations, hourly services, or packages while simplifying your billing process.
Yes. Koalendar supports team scheduling with features like round-robin assignments, shared availability, and individual service pages — ideal for multi-provider teams.
Yes. You can embed your Koalendar booking form directly on your site, blog, or social media profile so clients can schedule without leaving your page.
Yes! Koalendar’s free plan includes unlimited bookings, calendar sync, and automated reminders. You can upgrade anytime for advanced tools like branding, payment collection, and CRM integrations.
Simplify your service bookings today
Join thousands of consultants and professionals using Koalendar to save time, boost client satisfaction, and grow their business effortlessly.
Start free today!