Scheduling software for security teams and guard services
Plan shifts, patrol services, and on-site coverage with confidence. Koalendar helps security companies stay fully staffed, organized, and ready for every assignment.
From private security firms to event protection, teams rely on simple, reliable scheduling
Book guards and patrols anytime
Clients and site managers can request coverage 24/7 without calls or emails. This security scheduling software gives you a clear overview of availability so you can assign the right guard at the right time, even for overnight guard scheduling or after-hours security coverage.
- 24/7 self-service booking for security services
- Perfect for event security scheduling and crowd control guard booking
- Instant confirmations reduce back-and-forth
- Works on desktop and mobile
Collect all job details before a shift starts
Avoid confusion on-site by collecting everything upfront. Custom booking forms let clients share site details, access instructions, and upload files. Your guards arrive prepared for building security guard scheduling, construction site security scheduling, or residential security scheduling.
- Custom intake forms for site requirements
- File uploads for maps, permits, or instructions
- Automated reminders sent to guards and clients
- Better preparation for every patrol or shift
Let clients reserve security services with clarity
Make it easy for clients to book the exact security coverage they need. Each booking shows service type, duration, and timing upfront, so requests for patrols, on-site guards, or temporary coverage are clear from the start. You avoid misunderstandings and clients feel confident their needs are handled.
- Clear overview of requested security services
- Clients choose service type, date, and duration
- Support for one-time and recurring service bookings
- Automatic calendar sync for confirmed reservations
Reduce no-shows with smart reminders
Missed shifts create risk. Automated email and SMS reminders keep guards, supervisors, and clients aligned. Multiple invitees can be notified at once, which is ideal for private security operations scheduling and on-duty scheduling for security personnel.
- Email and SMS reminders
- Calendar invites for guards and managers
- Notify multiple team members per shift
- Fewer missed or late assignments
Testimonials
Security Guard ❤️ Koalendar
From security guard services to private security firms, thousands of security teams use Koalendar to simplify scheduling and impress clients.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything security teams need in one place
Built for guard services, patrols, and on-site security operations.
- Guards can view assignments, updates, and reminders on any device. Ideal for teams working across multiple sites.
- Create booking links for patrols, events, or long-term contracts. Clients choose what they need while you control availability.
- Assign shifts using round robin or manual selection. Optimize workforce allocation without endless coordination.
- Send confirmations, updates, and follow-ups automatically so nothing falls through the cracks.
- Collect site details, access codes, and documents before the shift begins.
- Perfect for regional or national security teams working across different locations.
- Two-way sync with Google, Outlook, and iCloud prevents double bookings.
- Protect sensitive assignments with password-protected pages and controlled access.
- Collect payments or deposits for security services when clients book.
- Track bookings, cancellations, and demand trends to improve planning.
Mobile-friendly scheduling for guards
Custom booking pages for each service
Team scheduling and delegation
Automated confirmations and reminders
Custom forms and file uploads
Time zone aware scheduling
Calendar sync to avoid conflicts
Private and secure booking pages
Payments and deposits
Analytics and performance tracking
Integrations
Connect your security scheduling platform with tools you already use
Sync with Google Calendar, Outlook, Zoom, Stripe, and hundreds of apps through Zapier to keep scheduling and communication aligned.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
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Security guard scheduling software is a client-facing booking tool that lets customers reserve security services online without emails or phone calls. Instead of manually coordinating requests, availability, and confirmations, businesses share a booking link where clients select the service, date, and duration they need. This reduces administrative workload, eliminates back-and-forth, and keeps every security booking organized automatically.
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Yes. Koalendar works especially well as security guard scheduling software for small business owners who need a simple way to manage guards, patrol services, and client requests without complex systems.
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Absolutely. You can schedule event security, crowd control guards, overnight guard scheduling, and after-hours security coverage with flexible availability rules.
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Yes. Automated email and SMS reminders ensure guards never miss an assignment. This also supports on-duty scheduling for security personnel across multiple sites.
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Yes. You can embed your security staff scheduler directly on your website so clients can request coverage without leaving your page.
Reliable scheduling for security teams
Start using a security scheduling software that keeps guards, patrols, and clients perfectly aligned.
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