Swim school scheduling software for group and private lessons
Swim lesson scheduling software that caps each class at the size you set. Clients pick a class or private lesson and pay online, without messages or calls.
Trusted by teams to book facilities and time slots
Swimming pool scheduling software
Swim classes and private bookings in one calendar app. Once a class is full or a lane is taken, that slot closes, so nothing gets double-booked.
- Prevent double-bookings for instructors, lanes, or pool space
- Manage recurring swim classes and one-off lessons
- Sync with Google, Outlook, or iCloud calendars
- See all swim schedules in one simple dashboard
Boost attendance with reminders
Parents get a confirmation when they book and a reminder before each lesson, by email or SMS. If a child is sick, they can reschedule from the email.
- Automated SMS and email reminders
- Smart time zone detection for traveling families
- Easy rescheduling reduces cancellations
- Keep swim lessons running smoothly
Swimming lesson booking software for parents and swimmers
Share one link or embed the timetable on your site. Parents see if a class still has places and book a spot for their child from their phone.
- 24/7 self-service booking on phone, tablet, or computer
- Custom pages for instructors, group classes, or swim camps
- Instant confirmations reduce confusion
- Works for swim schools and private coaches
Smarter preparation for every swim lesson
Collect everything you need before a swimmer gets in the pool. From intake forms and waivers to progress tracking, your swim lessons start organized and end productive. No more paperwork stress at the last minute.
- Custom intake forms capture swimmer needs and goals
- Upload waivers, medical info, or camp sign-up forms
- Share training materials or progress tips
- Automated follow-ups keep families engaged
Testimonials
Swim instructors ❤️ Koalendar
From community pools to private coaches, see how swim schools and instructors use Koalendar to save time and keep every lane full.
Everything swim schools and instructors need in one simple platform
A swim school booking system for classes and camps
Booking pages for different swim services
Set up booking links for private lessons, group classes, swim camps, or assessments. Real-time availability ensures smooth scheduling across all lesson types.
Automated confirmations & reminders
Send branded reminders before each lesson and a follow-up after it.
Collect waivers and forms before class
Request file uploads like liability waivers, medical forms, or swimmer evaluations in advance.
Payments made simple
Take payment for lessons and camps at booking through Stripe or PayPal.
Custom swim school branding
Add your logo and colors to booking pages so families recognize your swim school instantly.
Multi-location pool support
Manage lessons across multiple pools or locations, ideal for community centers and franchises.
Team scheduling for instructors
Assign instructors, rotate lessons, or use round-robin scheduling to balance swim coaches’ availability.
Embed directly on your website
Add your booking calendar to your swim school website so families can register without leaving your site.
A swimming lessons booking app for your instructors
Instructors check the day's classes and new bookings in the Koalendar app for iPhone and Android.
Easy cancellations and rescheduling
Give families flexibility to manage missed lessons or reschedule within your swim school’s policies.
Integrations
Sync your aquatics booking system with tools you already use
Lessons sync with Google Calendar, Outlook and iCloud, and parents pay through Stripe or PayPal. Zapier connects Koalendar to the rest of your setup.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Swim lesson scheduling software is a digital tool that helps instructors, schools, and pools organize private and group swimming lessons. It includes booking pages, calendar sync, reminders, payment collection, and more. Families and swimmers can book in seconds while instructors avoid double-bookings.
Koalendar handles the booking side of a swim school. Parents book group classes or private lessons online, and each instructor's lessons sync to their own calendar.
Yes. Set a place limit for each group class and open private lessons as one-to-one slots. Families choose what fits and get a confirmation as soon as they book.
Yes. Each swim instructor can set up their own booking page, or administrators can manage all pages for the swim school. Availability is always updated in real time.
Yes. Open bookings only for the dates a camp runs and cap the number of places. The booking form can ask for each child's age and swim level.
Yes. You can embed Koalendar on your swim school, pool, or personal website. Parents and swimmers can book directly without leaving your page, from any device.
No. Parents book in their phone's browser through your link or website. The app is only needed on your side, for managing lessons.
Koalendar takes payment when a parent books, by card, Apple Pay, Google Pay or PayPal, so there are no invoices to chase afterwards. There's no Koalendar commission on these payments.
Yes. Koalendar offers a free plan forever. It includes unlimited booking pages, calendar integrations, and automated reminders. For advanced features like payments, branding, or team scheduling, you can upgrade to Pro anytime.
Tips for running your swim school more smoothly
Learn how to save time on scheduling, boost attendance, manage swim instructors, and improve communication with parents and swimmers.
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Swim class scheduling software for every season
From private instructors to large aquatic centers, start free with Koalendar’s swim scheduling app to keep lessons, camps, and classes organized without the stress.
Start free today
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