Industries /Koalendar for Massage Studios

Rated 4.9/5 with 808 reviews on

Massage scheduling software that keeps your clients relaxed and your day perfectly balanced

Streamline every appointment with smart online booking, automatic reminders, and intake forms — so you can focus on healing, not handling admin.

Start free today!

No credit card required · Free plan forever!

Massage scheduling software for therapists and studios

Trusted by massage therapists, bodywork practitioners, and massage studios who want calm, effortless scheduling

Let clients book massages anytime

With Koalendar’s massage scheduling software, clients can schedule their next session 24/7 without phone calls or back-and-forth messages. Your online booking page makes it easy to pick a therapist, session type, and duration — all synced automatically with your calendar.

Client self-scheduling from any device
Automatic calendar sync prevents double-booking
Offer different session types and durations
Instant confirmations for every appointment

Simplify client booking!

online scheduling for massage therapists

Stay organized with smart daily views

See your day, week, or team schedule at a glance. Whether you’re managing a solo massage practice or a multi-therapist studio, your agenda stays clear and up to date with reminders, cancellations, and updates in real time.

Manage multiple therapists easily
Sync all calendars to avoid conflicts
Send automatic appointment reminders
Flexible rescheduling for clients

Stay on top of your sessions!

Collect intake and consent forms automatically

Save time before each session by having clients complete intake or consent forms online. You can request health questionnaires, file uploads, and even set cancellation policies before booking — all stored securely for your records.

Custom intake and health forms
Upload files or questionnaires in advance
Collect consent or waiver signatures
Compliant with privacy and data security standards

Prepare sessions effortlessly!

Reduce no-shows and last-minute cancellations

Automated confirmations and reminders ensure clients never miss a session. Send personalized reminders by email or text, and include links for rescheduling or prepayment — helping you keep your massage studio running smoothly.

Automatic reminders via email or SMS
Prepayment options through Stripe
Built-in cancellation and reschedule links
Keeps your client flow steady and predictable

Boost attendance and peace of mind!

reduce missed appointments at massage studio

Testimonials

Massage therapists ❤️ Koalendar

Join thousands of massage professionals using Koalendar to simplify client booking, stay organized, and provide a calm, seamless experience every day.

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything massage studios need in one simple platform

Built for massage therapists, studios, and wellness centers — all your scheduling tools, in one place.

Create booking pages for each service or therapist

Design custom pages for deep tissue, hot stone, or couples sessions. Each therapist can manage their own schedule while clients choose based on availability.

Collect client information before appointments

Use custom intake forms to gather health history, preferences, or pain points — ensuring a safe and personalized experience for every client.

Automate confirmations and reminders

Send branded confirmations, reminders, and follow-ups directly from your massage studio booking software, so clients never miss a session.

Accept online payments and deposits

Collect prepayments securely with Stripe. Offer full payments, deposits, or package deals — perfect for managing cancellations and no-shows.

Manage multiple therapists and rooms

Keep your studio balanced with multi-therapist scheduling and room assignments. Instantly see who’s booked where and when.

Embed booking links on your website or social media

Add your booking page to your website, Instagram, or Google Business Profile so new clients can reserve instantly.

Sync with your favorite apps

Integrate with Google Calendar, Outlook, Zoom, Gmail, and hundreds more through Zapier. Keep all your communication and schedules in one place.

Automate workflows and save time

Send follow-ups, collect feedback, or tag new clients automatically with Zapier integrations — perfect for repeat bookings and loyalty tracking.

Ensure data privacy and compliance

Your client records, health data, and forms are encrypted and stored securely, ensuring privacy compliance for your massage practice.

Offer flexible session durations

Easily create multiple booking options — 30, 60, or 90 minutes — so clients can choose what suits them best.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Massage scheduling software for every practice

Generous plans. Essential features. Unbeatable value.

Free forever

Pro

Teams

Connect your massage studio booking software with tools you already use

Seamlessly sync with Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier — keeping appointments, reminders, and payments running effortlessly.

Explore all integrations

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

What is massage scheduling software and how does it work?

Massage scheduling software helps massage studios and therapists manage client appointments, payments, and reminders in one platform. Clients can book sessions online, fill out intake forms, and pay securely. Koalendar automatically syncs appointments with your calendar, reducing admin time and no-shows.

Can I use Koalendar for multi-therapist studios?

Yes! You can add multiple therapists to your account and let clients choose who they want to book with. Each therapist manages their own calendar, while the owner can oversee all schedules in one dashboard — ideal for multi-therapist scheduling.

Can clients sign consent or health forms online?

Absolutely. You can add custom intake or consent forms to collect client details before appointments. These forms can include health questionnaires or waivers, keeping your records organized and compliant with privacy regulations.

Can I collect payments through the booking page?

Yes, you can collect deposits or full payments using Stripe — directly through your booking page. Many studios use this feature to reduce last-minute cancellations or no-shows.

Can I embed the booking link on my website or Instagram?

Yes! Koalendar makes it simple to embed your booking link on your website, social media, or even your email signature. Clients can schedule instantly without leaving your page.

Is there a free plan for independent massage therapists?

Yes. Koalendar offers a forever-free plan with unlimited bookings, Google Calendar sync, and automated reminders. Upgrade anytime for advanced features like payments, branding, and integrations — but you can use the free version as long as you like.

Massage scheduling software that keeps your studio in perfect harmony

From solo therapists to busy wellness centers, Koalendar makes online scheduling simple, secure, and stress-free — so you can spend more time caring for clients, not managing calendars.

Start free today!