Massage scheduling software that keeps your clients relaxed and your day perfectly balanced
Streamline every appointment with smart online booking, automatic reminders, and intake forms — so you can focus on healing, not handling admin.
Trusted by massage therapists, bodywork practitioners, and massage studios who want calm, effortless scheduling
Try an interactive demo of a massage appointment booking page and walk through the full scheduling flow.
Try it yourself — this demo is interactive
Let clients book massages anytime
With Koalendar’s massage scheduling software, clients can schedule their next session 24/7 without phone calls or back-and-forth messages. Your online booking page makes it easy to pick a therapist, session type, and duration — all synced automatically with your calendar.
- Client self-scheduling from any device
- Automatic calendar sync prevents double-booking
- Offer different session types and durations
- Instant confirmations for every appointment
Stay organized with smart daily views
See your day, week, or team schedule at a glance. Whether you’re managing a solo massage practice or a multi-therapist studio, your agenda stays clear and up to date with reminders, cancellations, and updates in real time.
- Manage multiple therapists easily
- Sync all calendars to avoid conflicts
- Send automatic appointment reminders
- Flexible rescheduling for clients
Collect intake and consent forms automatically
Save time before each session by having clients complete intake or consent forms online. You can request health questionnaires, file uploads, and even set cancellation policies before booking — all stored securely for your records.
- Custom intake and health forms
- Upload files or questionnaires in advance
- Collect consent or waiver signatures
- Compliant with privacy and data security standards
Reduce no-shows and last-minute cancellations
Automated confirmations and reminders ensure clients never miss a session. Send personalized reminders by email or text, and include links for rescheduling or prepayment — helping you keep your massage studio running smoothly.
- Automatic reminders via email or SMS
- Prepayment options through Stripe
- Built-in cancellation and reschedule links
- Keeps your client flow steady and predictable
Testimonials
Massage therapists ❤️ Koalendar
Join thousands of massage professionals using Koalendar to simplify client booking, stay organized, and provide a calm, seamless experience every day.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything massage studios need in one simple platform
Built for massage therapists, studios, and wellness centers — all your scheduling tools, in one place.
- Design custom pages for deep tissue, hot stone, or couples sessions. Each therapist can manage their own schedule while clients choose based on availability.
- Use custom intake forms to gather health history, preferences, or pain points — ensuring a safe and personalized experience for every client.
- Send branded confirmations, reminders, and follow-ups directly from your massage studio booking software, so clients never miss a session.
- Collect prepayments securely with Stripe. Offer full payments, deposits, or package deals — perfect for managing cancellations and no-shows.
- Keep your studio balanced with multi-therapist scheduling and room assignments. Instantly see who’s booked where and when.
- Add your booking page to your website, Instagram, or Google Business Profile so new clients can reserve instantly.
- Integrate with Google Calendar, Outlook, Zoom, Gmail, and hundreds more through Zapier. Keep all your communication and schedules in one place.
- Send follow-ups, collect feedback, or tag new clients automatically with Zapier integrations — perfect for repeat bookings and loyalty tracking.
- Your client records, health data, and forms are encrypted and stored securely, ensuring privacy compliance for your massage practice.
- Easily create multiple booking options — 30, 60, or 90 minutes — so clients can choose what suits them best.
Create booking pages for each service or therapist
Collect client information before appointments
Automate confirmations and reminders
Accept online payments and deposits
Manage multiple therapists and rooms
Embed booking links on your website or social media
Sync with your favorite apps
Automate workflows and save time
Ensure data privacy and compliance
Offer flexible session durations
Integrations
Connect your massage studio booking software with tools you already use
Seamlessly sync with Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier — keeping appointments, reminders, and payments running effortlessly.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
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Massage scheduling software helps massage studios and therapists manage client appointments, payments, and reminders in one platform. Clients can book sessions online, fill out intake forms, and pay securely. Koalendar automatically syncs appointments with your calendar, reducing admin time and no-shows.
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Yes! You can add multiple therapists to your account and let clients choose who they want to book with. Each therapist manages their own calendar, while the owner can oversee all schedules in one dashboard — ideal for multi-therapist scheduling.
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Absolutely. You can add custom intake or consent forms to collect client details before appointments. These forms can include health questionnaires or waivers, keeping your records organized and compliant with privacy regulations.
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Yes, you can collect deposits or full payments using Stripe — directly through your booking page. Many studios use this feature to reduce last-minute cancellations or no-shows.
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Yes! Koalendar makes it simple to embed your booking link on your website, social media, or even your email signature. Clients can schedule instantly without leaving your page.
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Yes. Koalendar offers a forever-free plan with unlimited bookings, Google Calendar sync, and automated reminders. Upgrade anytime for advanced features like payments, branding, and integrations — but you can use the free version as long as you like.
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Massage scheduling software that keeps your studio in perfect harmony
From solo therapists to busy wellness centers, Koalendar makes online scheduling simple, secure, and stress-free — so you can spend more time caring for clients, not managing calendars.
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