Online class booking system built for busy educators
This class booking platform for online educators lets students book their own sessions any time, so you can stay focused on what matters most: teaching.
Let students book classes online
Create booking pages for classes, workshops, or group sessions.
Manage class capacity and recurring sessions
Support group bookings, repeat classes, and structured availability.
Send class reminders automatically
Reduce missed sessions with confirmation emails and reminders before class starts.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves. As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Let students book your classes anytime
Your time is valuable — so let students self-book their virtual sessions around your availability. With our online class scheduling system, you’ll stop wasting hours coordinating via email. Just share your link and get booked automatically, 24/7.
- 24/7 self-booking on any device
- Instant confirmations reduce back-and-forth
- Google, Outlook, or iCloud calendar sync
- Perfect for private and group sessions
Higher attendance, fewer no-shows
Automated reminders and time zone detection make it easy for students to show up on time, every time. Boost attendance, reduce cancellations, and keep your teaching schedule predictable and stress-free.
- Email and SMS reminders before every class
- Smart time zone detection for global students
- Easy rescheduling if plans change
- Branded confirmations and follow-ups
Stay organized with smart timetables
No more juggling spreadsheets or multiple apps. Koalendar’s online class scheduling app gives you a clear timetable view, so you can manage recurring sessions, one-off workshops, or multi-week training courses all in one place.
- Manage recurring and one-time lessons
- Automatic updates for class capacity limits
- Easy drag-and-drop scheduling
- View everything in one synced calendar
Collect student details before class starts
Start every session fully prepared. Use custom class registration forms to collect goals, materials, or files before the lesson begins. Koalendar’s online class scheduling software keeps everything in one place — so every session runs smoothly.
- Customizable booking and registration forms
- Collect homework, files, or notes
- Automated follow-ups after sessions
- Enhance student experience with less effort
Testimonials
Teachers & Coaches ❤️ Koalendar
See how online instructors, tutors, and educators around the world use Koalendar to simplify scheduling, boost attendance, and focus on what matters most — teaching.
Everything teachers need to run seamless online classes
All your virtual class scheduling tools — in one powerful platform.
Sync calendars automatically
Keep all your lessons and personal events aligned across Google, Outlook, or iCloud. Prevent double-bookings and let Koalendar update your calendar automatically.
Automated reminders & confirmations
Send branded confirmations, follow-ups, and SMS reminders to reduce no-shows and boost class attendance. Great for recurring lessons or group sessions.
Create booking pages for each class or course
Offer different lesson types and lengths. Perfect for one-on-one coaching or group class booking software setups — students simply pick what fits their schedule.
Host video classes seamlessly
Integrated with Zoom, Google Meet, and Microsoft Teams so every virtual class link is created automatically — no manual setup needed.
Flexible lesson durations
Let students choose from multiple class lengths — like 30, 45, or 60 minutes — right from your booking page. Great for managing recurring class scheduling.
Custom class registration forms
Add fields to gather student details, goals, or files before class. Collect assignments or forms easily with file upload support.
Accept payments securely
Collect payments through Stripe — with zero commissions. Set class pricing, offer discounts, and manage transactions right inside Koalendar.
Group class booking
Allow multiple students to register for the same session with capacity limits, automatic waitlists, and attendance tracking.
Embed on your website or learning portal
Add your Koalendar booking page to your school website, LMS, or landing page so students can sign up instantly without leaving your site.
Automate everything with integrations
Use Zapier, webhooks, or Google Drive to automate tasks like adding students to CRM lists, sharing resources, or saving class data automatically.
Integrations
Connect your online class scheduling system with tools you already use
Koalendar integrates seamlessly with Google Calendar, Zoom, Stripe, Gmail, and hundreds more via Zapier — helping you automate reminders, collect payments, and keep everything perfectly in sync.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
An online class booking system is software that helps instructors, tutors, and coaches manage class registrations, scheduling, and payments all in one place. It includes tools like calendar sync, automated reminders, video conferencing integration, and class capacity limits — so you can focus on teaching instead of admin work.
Yes! Koalendar offers a fully free online class booking software with unlimited bookings, calendar sync, and automated reminders. Upgrade to Pro anytime for features like payments, branding, and advanced automations.
Absolutely. Koalendar supports group session booking, recurring class scheduling, and different lesson lengths — all managed from one dashboard. Perfect for workshops, online courses, or coaching programs.
Yes. Your virtual class booking platform connects automatically to Zoom, Google Meet, and Microsoft Teams. Every time a student books, a meeting link is generated and added to both calendars.
Yes. You can embed your booking page directly on your website or learning platform, so students can book classes without leaving your page. It works perfectly on desktop, tablet, or mobile.
Koalendar enhances the student journey with simple class registration forms, automatic reminders, easy rescheduling, and flexible booking options. The result: higher attendance, better engagement, and smoother communication for both sides.
Practical insights for teaching online effectively
Explore proven strategies for improving virtual class attendance, managing student schedules, and creating a seamless online learning experience with Koalendar.
Best free AI tools for teachers in 2026
Discover the best free AI tools for teachers in 2026 that save time, cut admin stress, and keep your classroom engaging
- Published
- Education
Automation in education: How to apply it, benefits & tips
A practical guide to applying automation in schools: explore benefits, tools, and real-world tips to streamline your school’s workflows
- Published
- Education
12 best class scheduling software for education professionals
Discover the 12 best software out there for scheduling classes. From simple powerful tools, to all-in-one ones
- Published
- EducationTool Comparisons
The easiest online class booking system for instructors
Join thousands of teachers, tutors, and coaches using Koalendar to simplify class scheduling, automate reminders, and deliver a better learning experience.
Start free today
Education
Simplify and streamline your school's scheduling system.
Library
Organize library rooms, events, staff, and services with ease.
Parent Teacher Conference
Make scheduling parent teacher conferences simple, fast, and stress-free.
Schools
Simplify and streamline your school's scheduling system.
Tutors
Save time and grow your tutoring business with effortless scheduling.
University
Streamline academic scheduling across your entire campus.