Online class booking system that saves you hours and fills your schedule effortlessly
Run your virtual lessons like a pro. With Koalendar’s easy online class scheduling software, students can book sessions in seconds — while you focus on teaching, not admin.
From private tutors to global academies, instructors rely on Koalendar to manage their online classes with ease
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves.As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Special Back-to-School Deal — Up to 80% Off!
Apply before October 31st to get up to 80% off for schools, teachers & education professionals.
Let students book your classes anytime
Your time is valuable — so let students self-book their virtual sessions around your availability. With our online class scheduling system, you’ll stop wasting hours coordinating via email. Just share your link and get booked automatically, 24/7.
- 24/7 self-booking on any device
- Instant confirmations reduce back-and-forth
- Google, Outlook, or iCloud calendar sync
- Perfect for private and group sessions
Higher attendance, fewer no-shows
Automated reminders and time zone detection make it easy for students to show up on time, every time. Boost attendance, reduce cancellations, and keep your teaching schedule predictable and stress-free.
- Email and SMS reminders before every class
- Smart time zone detection for global students
- Easy rescheduling if plans change
- Branded confirmations and follow-ups
Stay organized with smart timetables
No more juggling spreadsheets or multiple apps. Koalendar’s online class scheduling app gives you a clear timetable view, so you can manage recurring sessions, one-off workshops, or teaching programs all in one place.
- Manage recurring and one-time lessons
- Automatic updates for class capacity limits
- Easy drag-and-drop scheduling
- View everything in one synced calendar
Collect student details before class starts
Start every session fully prepared. Use custom class registration forms to collect goals, materials, or files before the lesson begins. Koalendar’s online class scheduling software keeps everything in one place — so every session runs smoothly.
- Customizable booking and registration forms
- Collect homework, files, or notes
- Automated follow-ups after sessions
- Enhance student experience with less effort
Testimonials
Teachers & Coaches ❤️ Koalendar
See how online instructors, tutors, and educators around the world use Koalendar to simplify scheduling, boost attendance, and focus on what matters most — teaching.
“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”
“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”
“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”
“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”
“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”
Everything teachers need to run seamless online classes
All your virtual class scheduling tools — in one powerful platform.
- Keep all your lessons and personal events aligned across Google, Outlook, or iCloud. Prevent double-bookings and let Koalendar update your calendar automatically.
- Send branded confirmations, follow-ups, and SMS reminders to reduce no-shows and boost class attendance. Great for recurring lessons or group sessions.
- Offer different lesson types and lengths. Perfect for one-on-one coaching or group class booking software setups — students simply pick what fits their schedule.
- Integrated with Zoom, Google Meet, and Microsoft Teams so every virtual class link is created automatically — no manual setup needed.
- Let students choose from multiple class lengths — like 30, 45, or 60 minutes — right from your booking page. Great for managing recurring class scheduling.
- Add fields to gather student details, goals, or files before class. Collect assignments or forms easily with file upload support.
- Collect payments through Stripe — with zero commissions. Set class pricing, offer discounts, and manage transactions right inside Koalendar.
- Allow multiple students to register for the same session with capacity limits, automatic waitlists, and attendance tracking.
- Add your Koalendar booking page to your school website, LMS, or landing page so students can sign up instantly without leaving your site.
- Use Zapier, webhooks, or Google Drive to automate tasks like adding students to CRM lists, sharing resources, or saving class data automatically.
Sync calendars automatically
Automated reminders & confirmations
Create booking pages for each class or course
Host video classes seamlessly
Flexible lesson durations
Custom class registration forms
Accept payments securely
Group class booking
Embed on your website or learning portal
Automate everything with integrations
Integrations
Connect your online class scheduling system with tools you already use
Koalendar integrates seamlessly with Google Calendar, Zoom, Stripe, Gmail, and hundreds more via Zapier — helping you automate reminders, collect payments, and keep everything perfectly in sync.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
An online class booking system is software that helps instructors, tutors, and coaches manage class registrations, scheduling, and payments all in one place. It includes tools like calendar sync, automated reminders, video conferencing integration, and class capacity limits — so you can focus on teaching instead of admin work.
Yes! Koalendar offers a fully free online class booking system with unlimited bookings, calendar sync, and automated reminders. Upgrade to Pro anytime for features like payments, branding, and advanced automations.
Absolutely. Koalendar supports group session booking, recurring class scheduling, and different lesson lengths — all managed from one dashboard. Perfect for workshops, online courses, or coaching programs.
Yes. Your virtual class booking platform connects automatically to Zoom, Google Meet, and Microsoft Teams. Every time a student books, a meeting link is generated and added to both calendars.
Yes. You can embed your booking page directly on your website or learning platform, so students can book classes without leaving your page. It works perfectly on desktop, tablet, or mobile.
Koalendar enhances the student journey with simple class registration forms, automatic reminders, easy rescheduling, and flexible booking options. The result: higher attendance, better engagement, and smoother communication for both sides.
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Explore proven strategies for improving virtual class attendance, managing student schedules, and creating a seamless online learning experience with Koalendar.
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The easiest online class booking system for instructors
Join thousands of teachers, tutors, and coaches using Koalendar to simplify class scheduling, automate reminders, and deliver a better learning experience.
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Up to 80% off for educators if you apply before October 31st!