School scheduling software to manage classes, staff, and parent–teacher meetings
Streamline scheduling across your K–12 school so teachers, students, and parents stay in sync for every lesson, meeting, and event.
From the first day of elementary to the last day of high school, schools rely on simple, stress-free scheduling
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves. As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
Special Back-to-School Deal — Up to 80% Off!
Apply before September 15th to get up to 80% off for schools, teachers & education professionals.
One simple booking system for every role in education
K–12 schools
Organize classes, activities, and staff meetings without back-and-forth. Share booking links so families and students pick the best time.
Elementary & middle school
Simplify teacher conferences, counseling sessions, and resource sign-ups. Keep everyone aligned with one central schedule.
High school
Manage tutoring, office hours, extracurriculars, and exam prep with automated reminders and calendar sync.
Parent meetings
Give parents a simple link to reserve conference slots. Reduce no-shows with confirmations and reminders.
Staff scheduling
Coordinate counseling, admin, and faculty meetings with clear availability and zero double-bookings.
Rooms & resources
Schedule labs, gyms, and classrooms with confidence and prevent overlaps across the school calendar.
Centralized calendars for K–12 schools
Double-bookings and last-minute scrambles vanish when everything is in one scheduling program for schools. From K–12 timetables to staff schedules, you see it all in one place. Teachers, classrooms, and meetings stay aligned so your school runs smoothly without the constant coordination hassle.
- Avoid double-bookings for rooms, staff, or equipment
- Manage recurring classes and one-off events seamlessly
- Sync with Google, Outlook, or iCloud calendars
- Centralize schedules across grades and departments
Higher attendance at conferences and classes
Tired of parents or students missing sessions? Automated confirmations and reminders handle it for you. The system even detects time zones, so families in different regions never miss a call. The result: fewer no-shows, more engaged students, and a more reliable school schedule every day.
- Automated email and SMS reminders
- Smart time zone detection for families
- Branded confirmations and follow-ups
- Easy rescheduling to prevent cancellations
Let parents and students book anytime
Stop wasting hours on emails or calls to set up classes and meetings. With our school scheduling software, you give parents, students, and staff a simple link so they can book instantly from any device. You save time, reduce admin stress, and keep everyone on track.
- 24/7 self-service booking on any device
- Custom pages for teachers, classes, and events
- Instant confirmations reduce confusion
- Works perfectly for K–12 institutions
Smarter preparation for lessons and parent sessions
You no longer need to chase documents or prepare at the last minute. Students can upload assignments in advance, teachers share resources automatically, and reminders are sent for you. Every class, parent–teacher meeting, or staff session begins organized and ends productive, all with less effort on your part.
- Custom intake forms capture student needs
- Collect homework, permission slips, or projects
- Share study materials before sessions
- Automated follow-ups keep progress moving
Testimonials
Schools ❤️ Koalendar
See how K–12 schools reduce no-shows, simplify parent–teacher conferences, and keep classes on track with Koalendar.
“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”
“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”
“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”
“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”
“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”
Everything schools need in one simple platform
Built for K–12: classes, parents, staff, and resources — all in one place.
- Work seamlessly with Zoom, Google Meet, Gmail, Stripe, and hundreds more via Zapier to keep scheduling, payments, and communication in one place.
- Set up booking links for different teachers, subjects, or school events. Real-time availability keeps classes, meetings, and activities running smoothly.
- Send branded confirmations, reminders, and follow-ups directly from your school’s email so students, staff and families never miss a class, meeting, or parent conference.
- Request file uploads from parents or students before a class or meeting. Perfect for permission slips, homework, or project submissions.
- Easily set enrollment windows, parent–teacher evenings, recurring classes, or seasonal events. Adjust booking rules to fit the way schools actually run.
- Protect staff or counseling sessions with password-protected booking pages and restricted access.
- Administrators and teachers receive instant notifications for every new booking, cancellation, or change.
- Create complex timetables with ease using visual tools designed for school planners. Preview conflicts instantly before publishing.
- Manage classroom resources like labs, gym slots, or art rooms with precision. Assign locations by class or activity and prevent overlaps.
- Perfect for international programs, Koalendar automatically adjusts meeting times to each participant’s local time.
Integrate with the tools schools already use
Create booking pages for each class or service
Automate confirmations and reminders
Collect homework, forms, and assignments in advance
Adapt schedules to the school calendar
Privacy for sensitive meetings
Stay updated in real time
Bulk scheduling for faster planning
Manage rooms, labs and conferences
Multi-time zone support
Pricing
School scheduling software for every budget
Start for free, or as low as $6.99 per seat / month, when billed annually. You can cancel your plan at any time.
Monthly
Annually (30% off)
Free
We'll always have a free plan that answers most needs. No time limit.
Unlimited appointments
Unlimited scheduling pages
Sync with your Google / Outlook / iCloud calendar
Booking notifications
Google Meet integration
English, Spanish, French...
Time zone auto-detection
Pro
If you're looking for more customizations over your scheduling pages.
All in FREE plus...
Hold group meetings
Add questions to your booking form
Set custom meeting durations
Add custom reminders
Collect payments
Tentative bookings
Redirect invitees to your site
Export your bookings
And more...
Discounted
Sync your school scheduling program with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
What is school scheduling software and how does it work?
School scheduling software is a digital tool that helps schools organize classes, meetings, and activities. It usually includes features like online booking pages, calendar synchronization, automated reminders, and resource management. Students, parents, and staff can schedule in a few clicks, reducing administrative work and avoiding double-bookings.
Can I use a scheduling program for schools to manage parent–teacher conferences?
Yes. Koalendar works as a parent–teacher conference scheduler, letting parents reserve time slots online. Teachers avoid paper sign-ups and missed calls, while families get automatic reminders. The result: fewer no-shows, less stress, and more productive conversations between parents and teachers.
Can I embed the booking page on my school’s website?
Yes. You can easily embed Koalendar on your school’s site so students, parents, and staff can book without leaving your page. It works on desktop and mobile for K–12, universities, and tutoring centers.
Can teachers create booking pages for different classes or activities?
Yes. With Koalendar, teachers and administrators set up unlimited booking links for classes, tutoring sessions, extracurricular activities, or counseling. Each page shows real-time availability, so no more double-bookings. Students and parents simply choose a time that works best and receive confirmations automatically.
Do you offer discounts for educational institutions and teachers?
Yes. We offer special pricing for schools, universities, and tutors, with discounts of up to 50% depending on the number of teachers using the app.
Is there a free scheduling app option for schools?
Yes. Koalendar offers a free plan that schools can use forever. You get unlimited booking pages, integrations with Google Calendar, and automated reminders at no cost. If you need advanced features like branding or payment collection, you can upgrade anytime, but the free version is always available.
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School scheduling software made simple
From teachers to school administrators, start free with Koalendar’s scheduling software for schools that cuts admin time and keeps classes, meetings, and activities organized.
Start free today!
Up to 80% off for educators if you apply before September 15th!