Beauty salon booking software that fills chairs and frees up your time
Koalendar helps salons and independent beauty professionals simplify appointments, manage staff shifts, and deliver a flawless client experience with every booking.
Trusted by salons and beauty professionals worldwide for effortless online booking
Let clients book beauty services anytime
No more calls or DMs to confirm appointments. With our beauty salon booking software, clients can reserve their service 24/7 from any device. You get instant confirmations, while your calendar syncs automatically to prevent double-bookings and missed sessions.
- 24/7 online booking for any beauty service
- Automatic calendar sync with Google, Outlook, and iCloud
- Instant booking confirmations
- Perfect for salons and independent stylists
Personalized client experience every time
Capture client preferences, allergies, or style notes before appointments using custom intake forms. Upload reference photos or treatment details, send automated reminders, and follow up effortlessly—all inside one beauty salon booking app.
- Custom intake forms for each service type
- File upload for reference photos or notes
- Automated email and SMS reminders
- Follow-up messages for retention and reviews
Manage stylists, technicians, and shifts easily
Tame the chaos of rotating staff and multiple service types. Create clear staff timetables, manage stylist and technician schedules, and keep your team calendar in sync across all devices. Ideal for both small studios and multi-service beauty salons.
- Team calendar for salon staff
- Stylist and technician scheduling
- Track availability and shift coverage
- Prevent booking overlaps automatically
Reduce no-shows and increase revenue
Keep your chairs full with smart notifications. Automated confirmations, reminders, and follow-ups keep clients engaged while reducing missed appointments. Manage seasonal beauty demand, offer packages or promotions, and boost client loyalty with ease.
- Automated reminders and confirmations
- Seasonal and package booking options
- Smart time zone detection for traveling clients
- Instant rescheduling from any device
Testimonials
Beauty professionals ❤️ Koalendar
See how stylists, aestheticians, and beauty technicians use Koalendar to simplify their appointment scheduling and grow their client base.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your beauty business needs to thrive
The all-in-one beauty salon scheduling software for smooth operations and happier clients.
- Set up dedicated booking links for each beauty service or staff member. Offer multiple durations and pricing options while keeping everything organized in one place.
- Collect payments or deposits upfront through Stripe. Accept cards, Apple Pay, or Google Pay—no commission taken.
- Connect your Google, Outlook, or iCloud calendars to avoid double-bookings and manage appointments in real time.
- Send branded confirmations, reminders, and follow-ups directly from your salon’s email address so clients never miss their appointment.
- Perfect for growing salons—assign stylists, manage multiple locations, and coordinate team schedules effortlessly.
- Build detailed client profiles with notes, preferences, and booking history so every visit feels personal and professional.
- Create and manage a full list of salon services, bundles, and promotions to attract more beauty clients and manage recurring packages easily.
- Add your booking page to your website, Instagram bio, or Facebook page so clients can book wherever they find you.
- Track booking trends, client retention, and staff performance to grow smarter and plan ahead for peak seasons.
- Serve clients in multiple regions with automatic language translation and smart time zone syncing.
Custom booking pages for every service or stylist
Integrated payments and deposits
Smart calendar sync and real-time updates
Automate confirmations and reminders
Multi-staff and multi-location support
Client profiles and history tracking
Flexible service catalog and packages
Embed on your salon website or social media
Analytics and performance tracking
Language and time zone detection
Integrations
Connect your beauty salon booking app with tools you already love
Sync with Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier—keeping appointments, payments, and communications flowing perfectly.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Beauty salon booking software helps manage appointments, clients, and staff schedules all in one platform. With Koalendar, you can set up online booking pages, sync calendars, collect payments, and send automatic reminders so your salon runs smoothly without manual effort.
Absolutely. You can embed your Koalendar booking page directly on your salon’s website, social media profiles, or link it from your Google Business page—making it easy for clients to book their next appointment anytime.
Yes. Koalendar is designed for both independent beauty professionals and multi-staff salons. You can assign individual booking links to stylists or manage multiple locations from a single dashboard.
Yes. You can collect payments, deposits, or sell beauty packages through Stripe. Clients can pay with credit cards, Apple Pay, or Google Pay—all secure and commission-free.
Yes. Our beauty salon scheduling software automatically sends branded confirmations and reminders to reduce no-shows and keep clients engaged.
Yes! Koalendar offers a forever-free plan with unlimited booking pages, Google Calendar sync, and automated reminders. You can upgrade anytime to unlock payments, branding, and team scheduling features.
Beauty salon booking software that works as hard as you do
From solo stylists to full-service salons, Koalendar makes scheduling effortless so you can focus on making clients look and feel their best.
Start free today!