Salon booking software that lets clients book while you work
Let clients choose an available appointment from your booking page, linked from your website or Instagram. Start free for solo appointment booking, with paid plans for reminders, payments, and team scheduling.
Let clients book services online
Clients choose a service and an available appointment time from your booking page.
Reduce no-shows with reminders
Send automatic email or SMS reminders before each appointment.
Collect payments or deposits
Accept payments in advance to protect your time and reduce last-minute cancellations.
Solutions
One simple booking tool for every beauty business
Barber Shop
Keep chairs filled and clients happy with fast, easy booking for cuts and trims. Automated reminders reduce no-shows so you can focus on great fades, not missed slots.
Bridal Salon
Let clients book fittings, trials, and wedding-day services from your booking page.
Hair Salon
Let clients book blowouts and color appointments online, with automatic reminders before their visit.
Massage Studio
Simplify how clients book their next session. Automated reminders, flexible scheduling, and calendar sync mean more time for care and relaxation.
Nail Salon
Make mani-pedi scheduling effortless. Koalendar helps clients book instantly, sends reminders automatically, and keeps your day perfectly organized.
Pet Grooming
Make pet care scheduling simple with fast, flexible booking for grooming sessions. Automated reminders keep your calendar organized so you can focus on happy, well groomed pets, not missed appointments.
Spa
Deliver a calm, premium booking experience that matches your spa’s atmosphere. Clients can schedule treatments in seconds — no calls or chaos required.
Tattoo Studio
Let clients book tattoos and consultations online while you work. Automated reminders and calendar sync keep your studio on track.
Let clients book beauty services anytime
No more calls or DMs to confirm appointments. With our beauty salon booking software, clients can reserve their service 24/7 from any device. You get instant confirmations, while your calendar syncs automatically to prevent double-bookings and missed sessions.
- 24/7 online booking for any beauty service
- Automatic calendar sync with Google, Outlook, and iCloud
- Instant booking confirmations
- Works for salons and independent stylists
Collect client details before appointments
Ask clients about their preferences, allergies, or treatment requirements before the appointment. They can upload reference photos when they book. Schedule follow-up emails to share aftercare information or request a review.
- Custom intake forms for each service type
- File upload for reference photos or notes
- Automated email and SMS reminders
- Follow-up messages for retention and reviews
Manage bookings and availability for your salon team
Set each stylist’s working hours, assign services to the right staff members, and connect their calendars. Clients see available appointments based on the staff and booking rules you configure.
- Team calendar for salon staff
- Stylist and technician scheduling
- Track availability and shift coverage
- Prevent booking overlaps automatically
Keep clients informed before and after appointments
Send confirmations when clients book and reminders before their appointments. After the visit, use follow-up emails to share aftercare advice, request a review, or invite clients to book again.
- Automated reminders and confirmations
- Seasonal and package booking options
- Smart time zone detection for traveling clients
- Instant rescheduling from any device
Testimonials
Beauty professionals ❤️ Koalendar
See how stylists, aestheticians, and beauty technicians use Koalendar to simplify their appointment scheduling and grow their client base.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your beauty business needs to thrive
Booking tools for your salon’s daily appointments
Custom booking pages for every service or stylist
Set up dedicated booking links for each beauty service or staff member. Offer multiple durations and pricing options while keeping everything organized in one place.
Integrated payments and deposits
Take deposits or full payment at booking through Stripe. Clients can pay by card, Apple Pay, or Google Pay. Koalendar takes no commission.
Smart calendar sync and real-time updates
Connect your Google, Outlook, or iCloud calendars to avoid double-bookings and manage appointments in real time.
Automate confirmations and reminders
Send branded confirmations, reminders, and follow-ups directly from your salon’s email address so clients never miss their appointment.
Multi-staff and multi-location support
Assign services to stylists and manage staff bookings from one workspace. Create separate booking pages for different salon locations.
Client profiles and history tracking
Ask clients for style preferences, treatment requirements, and reference photos when they book, so you can prepare for their appointment.
Flexible service catalog and packages
Create and manage a full list of salon services, bundles, and promotions to attract more beauty clients and manage recurring packages easily.
Embed on your salon website or social media
Add your booking page to your website, Instagram bio, or Facebook page so clients can book wherever they find you.
Analytics and performance tracking
Track booking trends, client retention, and staff performance to grow smarter and plan ahead for peak seasons.
Language and time zone detection
Display the booking page in a supported language and keep appointment times in your salon’s time zone.
Integrations
Connect your beauty salon booking app with tools you already love
Sync with Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier—keeping appointments, payments, and communications flowing perfectly.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Salon booking software lets clients see available appointments and book online. Koalendar connects your booking page to your calendar and sends booking confirmations automatically. Paid plans add features such as reminders, payments, and staff scheduling.
Yes. Your Koalendar booking page works as a standalone page where clients can book appointments. You can also embed it on your salon’s website or share the link in your Instagram bio or Google Business Profile.
Yes. Your booking page shows available appointments based on the working hours, booking rules, and connected calendars you set up. Clients choose a time and complete their booking online. If you enable manual approval, you confirm the appointment before they receive their final confirmation.
You can create booking pages for different stylists or salon locations, with the relevant address and availability. Paid team features let you assign services to staff and manage their bookings.
Yes. With a paid plan, you can collect payments or deposits through Stripe when clients book. Supported payment methods include cards, Apple Pay, and Google Pay. Koalendar takes no commission; Stripe processing fees apply.
Yes. Paid plans offer automatic appointment reminders by email or SMS, depending on the plan. Booking confirmations are also included on the free plan.
Yes. Connect your iCloud calendar to Koalendar and choose it as the calendar for new bookings. Appointments will appear in the Calendar app on your iPhone when that iCloud calendar is enabled. You can also manage bookings in the Koalendar app for iPhone.
Yes. Koalendar’s free plan includes unlimited one-on-one bookings and booking pages, website embedding, and up to two connected calendars from Google, Outlook, or iCloud. It suits independent beauty professionals taking appointments for themselves. Reminders, payments, and team scheduling require a paid plan. New accounts can try paid scheduling features free for seven days. After the trial, you can continue with the free plan or choose a paid plan.
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Beauty salon booking software that works as hard as you do
Create your salon’s booking page and share the link with clients. Start free for solo appointments, and choose a paid plan when you need team scheduling.
Start free today