Set up scheduling rules once and apply them across teams, hosts, or departments. Koalendar gives admins the control to standardize how booking works, reduce setup noise, and keep teams aligned as usage grows.
Koalendar's admin controls let you define availability, booking limits, hosts, and resources centrally, then roll those rules out across teams or departments instantly. No duplicate setups, no conflicting calendars, just consistent scheduling that works the same way for everyone.
Integrations
Connect Koalendar with your calendars and internal tools, while keeping scheduling rules centralized and consistent across teams, hosts, and departments.
Features
Everything teams need to stay aligned as they grow, without scheduling chaos.
As bookings increase, admins stay in control without adding complexity. Rules, availability, and assignments scale cleanly without turning scheduling into a management burden.
New team members don't need to learn scheduling rules from scratch. Admin-defined defaults ensure everyone starts with the right availability and limits from day one.
Global booking limits and safeguards protect your team's time automatically. Koalendar enforces caps and notice rules so scheduling never exceeds what your operations can handle.
Control availability for team members and shared assets like rooms or equipment from one place. Koalendar ensures nothing gets double-booked as usage grows.
Testimonials
See how professionals are using our admin controls to save time and grow their business.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Koalendar's admin controls are designed for teams, coordinators, and operations managers who need consistent scheduling across multiple people, calendars, or departments, without managing individual setups one by one.
Team scheduling focuses on booking together. Admin controls focus on governing how scheduling works — setting rules, defaults, and limits so teams follow the same structure automatically.
New users start with admin-defined defaults for availability and booking limits, so they can begin booking immediately without learning complex rules or risking misconfiguration.
Admins can manage shared assets centrally, ensuring that rooms, equipment, or other resources are never double-booked as scheduling volume increases.
Yes. Admins can configure availability and rules per host or resource, allowing flexibility where needed while still maintaining centralized oversight and consistency.
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When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.
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