Sales scheduling software that gets prospects on your calendar
Koalendar is sales appointment scheduling software for demos and discovery calls. Prospects book from your link, and your calendar stays free of conflicts.
Turn interest into booked calls
Let prospects book a sales call the moment they are ready to talk.
Qualify leads before the meeting
Add custom questions so your team understands company size, needs, and urgency upfront.
Route prospects to the right person
Round robin lead routing sends each new booking to the next available rep. Available on Pro.
Sales appointment scheduling without the email thread
Stop losing inbound leads to scheduling friction. With Koalendar, prospects can instantly book demos, discovery calls, or follow-ups using a simple link. No more back-and-forth emails—just a faster path from interest to conversation.
- 24/7 self-service booking
- Custom pages for demos, calls, and team calendars
- Instant confirmations reduce no-shows
- Mobile-friendly for on-the-go prospects
Schedule sales meetings automatically
Automated confirmations and reminders make sure prospects never forget your call. Time zone detection removes confusion for international buyers, while SMS and email nudges keep your calendar full of attended meetings.
- Automated reminders by email & SMS
- Time zone detection for buyers in other regions
- Branded confirmations and follow-ups
- Easy rescheduling to reduce cancellations
Collect the details before the call
Know your prospect before the call even begins. The custom booking form asks questions about company size, pain points and budget, so sales reps can focus their time on qualified leads. You can even request file uploads, so every meeting starts prepared and focused.
- Custom intake forms capture lead details
- Collect files like RFPs or presentations
- Automated follow-ups to nurture prospects
- Share case studies or resources in advance
Stay organized across your pipeline
Never lose track of a lead again. Koalendar syncs with your calendars, CRM, and email tools to keep your pipeline aligned. From first demo to signed contract, every meeting is logged and every step is coordinated.
- Prevent calendar conflicts with automatic sync
- Integrates with Google, Outlook, iCloud, and CRMs
- Clear agenda management for sales cycles
- One-click video conferencing links
Testimonials
Sales teams ❤️ Koalendar
Want to shorten your sales cycle and book more qualified meetings? See how sales reps and teams use Koalendar to stay ahead of their targets.
Everything sales teams need in one simple platform
Built for sales: demos, follow-ups, team scheduling, and CRM sync.
Integrate with your CRM and sales stack
Work seamlessly with HubSpot, Salesforce, Zoom, Google Meet, Gmail, Stripe, and hundreds more via Zapier to keep scheduling, payments, and follow-ups in one place.
Create booking pages for every stage of the funnel
Set up links for product demos, discovery calls, or renewals. Real-time availability keeps your sales cycle moving without delays.
Automate confirmations and reminders
Send branded confirmations, reminders, and follow-ups directly from your email so prospects never miss a call.
Collect lead data before meetings
Custom intake forms and file uploads capture qualification details upfront, saving time and improving conversion rates.
Round robin or collective booking for sales teams
Distribute meetings fairly across your team or let multiple hosts join the same call for smoother handoffs.
Sync across calendars and time zones
Prevent double bookings with automatic calendar sync. Perfect for international sales, Koalendar adjusts times to each participant’s local time.
Embed booking links anywhere
Add your scheduling link to emails, websites, or LinkedIn so prospects can book without friction.
Track performance with analytics
Measure meeting volume, no-shows, and conversions with built-in analytics and integrations with Google Analytics and Meta Pixel.
Accept payments for consultations
Collect payments directly when scheduling premium sales consultations or onboarding sessions using Stripe.
Flexible availability and buffer times
Control your schedule with buffer times between calls, daily booking limits, or custom durations.
Integrations
Connect Koalendar with your entire sales stack
Sync seamlessly with Salesforce, HubSpot, Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier—keeping scheduling, communications, and CRM data perfectly aligned.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Sales scheduling software is a tool that helps sales reps and teams book meetings, demos, and follow-ups with prospects. It includes features like online booking pages, calendar sync, automated reminders, CRM integration, and analytics. The result: fewer calendar conflicts, less manual coordination, and a faster sales cycle.
No. Prospects open your link, pick a time, and enter their name and email. There's no signup and nothing to install. The account is only on your side.
Yes. Add questions to your booking form to capture company size, budget, or timeline before the meeting is confirmed. Answers arrive with the booking, so reps walk in already briefed. Booking form questions are a Pro feature.
Yes. Confirmation emails carry reschedule and cancel links, so prospects move the meeting themselves instead of emailing you. Your calendar updates and the slot reopens for someone else.
Yes. You can easily embed Koalendar on your website, product pages, or add it to your LinkedIn profile. This way, prospects can book without leaving your page.
Yes. Round robin assigns each new booking to the next available rep, and collective events let two or more hosts join the same call for handoffs. Both are Pro features.
Yes. Through Zapier, Koalendar connects seamlessly with Salesforce, HubSpot, and other CRMs to log meetings, track leads, and streamline your workflow.
The free plan covers unlimited bookings, unlimited booking pages, calendar sync, and video conferencing for one-to-one meetings. Round robin, collective events, booking form questions, and reminders sit in Pro.
Sales scheduling software that helps you close deals faster
From SDRs to AEs, start free with Koalendar’s scheduling software for sales. Save hours each week, reduce no-shows, and focus on selling, not scheduling.
Start free today
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Let your team focus on what matters. Leave the scheduling to us.
Webinar
Host, schedule, and manage your webinars effortlessly with Koalendar.