Gym scheduling software to manage trainers and reservations
Fitness class booking software for gyms and studios. Put your timetable online, and Koalendar reminds members before each class starts.
More than 10,000 organizations rely on simple, stress-free class scheduling
Solutions
Fitness scheduling software for every discipline
CrossFit
Cap each WOD at the number of athletes your floor can handle, and let drop-ins book and pay before they show up.
Dance Studio
Keep private lessons and group classes on one dance schedule, with a booking system that gives your instructors more time to teach.
Golf
Simplify tee times, lessons, and event bookings with one easy tool. Perfect for golf pros and clubs that want smooth scheduling on and off the course.
Martial Arts
Let students reserve classes, belt tests, and private sessions in seconds. Koalendar helps you stay organized while your students stay motivated.
Padel Court
Keep your courts booked and organized with easy online reservations, clear availability, and automated reminders for players.
Personal Trainers
Make it easy for clients to book training sessions that fit their goals and your calendar. Less admin, more personal bests.
Pilates Studio
Reformer and mat classes go online with a set number of spots each. You spend the session on form instead of chasing sign-ups.
Swimming
Swimmers book lessons online and get a reminder before they're due at the pool. You see every lane and lesson on one schedule.
Tennis
Simplify court bookings and lesson scheduling for players and coaches alike. Avoid double-bookings and give everyone a smoother game-day experience.
Yoga
Students pick a class and book their place without messaging you. Each instructor's calendar stays in sync with the studio schedule.
Gym booking software that works while you're closed
Online booking replaces the paper sign-up sheet and the calls to your front desk. With our fitness studio booking software, you give clients a simple link to book instantly from any device. Members love the flexibility, while you save hours of admin time.
- 24/7 self-service booking on any device
- Custom booking pages for classes, trainers, or services
- Instant confirmations reduce confusion
- Works for boutique studios and larger fitness clubs
Get more members to show up for class
An empty spot in a booked class hurts your revenue. Koalendar sends a confirmation when a member books and a reminder ahead of the session. If you run virtual sessions, times show in each member's own time zone.
- Automated email and SMS reminders
- Smart time zone detection for virtual clients
- Branded confirmations and follow-ups
- Easy rescheduling to reduce cancellations
Keep your trainers and locations organized
Managing multiple instructors or studios doesn’t have to be a headache. With our gym reservation app, you can assign trainers, manage capacity limits, and keep schedules synced across all your gyms or studio rooms.
- Assign instructors to classes automatically
- Set class capacity limits to avoid overcrowding
- View all classes and trainers in one calendar
- Manage multiple locations from a single dashboard
Simplify sign-ups and member intake
Collect the info you need before members arrive. From fitness goals to waivers, your intake forms make sign-ups effortless. You can also share workout plans or files in advance so clients arrive ready to train.
- Custom intake forms capture client goals & preferences
- Collect waivers, medical info, or PAR-Q forms
- Share training plans before class
- Automated follow-ups keep members engaged
Testimonials
Trainers & Gym Owners ❤️ Koalendar
Want fuller classes and less admin stress? See how fitness studios and gyms use Koalendar to grow revenue and keep members coming back.
What's included
Software for fitness studios, built around class bookings
Booking pages for every class or trainer
Set up booking links for spin, yoga, HIIT, or any service. Real-time availability keeps members informed and your classes full.
Automated confirmations and reminders
Send branded confirmations and reminders directly from your gym or studio email so clients never miss a workout.
Collect waivers, goals, and files
Request file uploads and intake details before class. Perfect for medical waivers, fitness goals, or training preferences.
Payments & discounts
Collect payments with Stripe in 150+ currencies, offer discounts, and increase revenue per class with easy checkout.
Capacity & trainer assignment
Set limits on class size, assign instructors, and prevent double-bookings across multiple locations or rooms.
Video & hybrid classes
Offer virtual workouts through Zoom, Google Meet or Teams integrations for members who train from home.
Multi-location management
Run multiple studios or gyms from one dashboard. Keep schedules, trainers, and clients in sync across all locations.
Mobile-friendly booking
Your members can book on the go from any device. Works flawlessly on phones, tablets, and desktops.
Integrations
Works with the calendar and payment apps your gym already uses
Connect seamlessly to Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier — keeping scheduling, payments, and communications perfectly in sync.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Fitness class booking software is a tool that helps gyms and studios manage class schedules, trainers, and reservations. It usually includes features like booking pages, calendar sync, automated reminders, and payments. Members book in a few clicks, reducing admin work and avoiding double-bookings.
Yes. Set up each class with its time and spot limit, then share the booking link or embed it on your site. Members reserve a spot, and Koalendar sends the confirmation and reminder.
No. Members book from a link or your website in any phone browser, so there's nothing to install. You and your trainers can check and manage bookings in the Koalendar app for iPhone and Android.
Yes. You can easily embed Koalendar on your website so members can book without leaving your page. It works on desktop and mobile for gyms, boutique fitness studios, and fitness centers.
Once every spot is taken, the session stops accepting bookings, so it can't be overbooked. Members see which times still have space and pick one of those instead.
Yes. Trainers and studio managers can set up unlimited booking links for classes, personal training, or workshops. Each page shows real-time availability, so no double-bookings. Clients simply choose a time and get instant confirmation.
Yes. Next to your group classes, you can offer 1:1 sessions like personal training, inductions or gym tours. Each session type gets its own booking page, length and trainer.
Yes. Koalendar offers a free plan that gyms and studios can use forever. You get unlimited booking pages, calendar integrations, and automated reminders at no cost. If you need advanced features like payments or branding, you can upgrade anytime.
Yes. We offer special pricing for gyms, studios, and fitness professionals, with discounts available depending on the number of trainers using the app.
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Fitness class booking software made simple
From solo trainers to multi-location gyms, start free with Koalendar’s scheduling system that saves time and keeps your classes full.
Start free today