Fitness class booking software to manage schedules, trainers, and reservations
Streamline your gym’s class scheduling so members, trainers, and staff stay in sync — no more missed workouts, double-bookings, or messy sign-up sheets.
From boutique fitness studios to full-service gyms, trainers rely on simple, stress-free class scheduling
Let members book classes anytime
Ditch paper sign-up sheets and endless front desk calls. With our fitness studio booking software, you give clients a simple link to book instantly from any device. Members love the flexibility, while you save hours of admin time.
- 24/7 self-service booking on any device
- Custom booking pages for classes, trainers, or services
- Instant confirmations reduce confusion
- Perfect for gyms, boutique fitness studios, and fitness centers
Boost class attendance with smart reminders
No-shows hurt your revenue per class. Koalendar automatically sends confirmations and reminders so clients never forget their workout. Time zones are detected automatically — perfect if you offer virtual training or online classes.
- Automated email and SMS reminders
- Smart time zone detection for virtual clients
- Branded confirmations and follow-ups
- Easy rescheduling to reduce cancellations
Keep your trainers and locations organized
Managing multiple instructors or studios doesn’t have to be a headache. With our gym reservation app, you can assign trainers, manage capacity limits, and keep schedules synced across all your gyms or studio rooms.
- Assign instructors to classes automatically
- Set class capacity limits to avoid overcrowding
- View all classes and trainers in one calendar
- Manage multiple locations from a single dashboard
Simplify sign-ups and member intake
Collect the info you need before members arrive. From fitness goals to waivers, your intake forms make sign-ups effortless. You can also share workout plans or files in advance so clients arrive ready to train.
- Custom intake forms capture client goals & preferences
- Collect waivers, medical info, or PAR-Q forms
- Share training plans before class
- Automated follow-ups keep members engaged
Testimonials
Trainers & Gym Owners ❤️ Koalendar
Want fuller classes and less admin stress? See how fitness studios and gyms use Koalendar to grow revenue and keep members coming back.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything gyms and studios need in one platform
Built for fitness: trainers, classes, payments, and members — all in one place.
- Set up booking links for spin, yoga, HIIT, or any service. Real-time availability keeps members informed and your classes full.
- Send branded confirmations and reminders directly from your gym or studio email so clients never miss a workout.
- Request file uploads and intake details before class. Perfect for medical waivers, fitness goals, or training preferences.
- Collect payments with Stripe in 150+ currencies, offer discounts, and increase revenue per class with easy checkout.
- Set limits on class size, assign instructors, and prevent double-bookings across multiple locations or rooms.
- Offer virtual workouts with Zoom, Google Meet, or Teams integrations. Perfect for hybrid fitness programs.
- Run multiple studios or gyms from one dashboard. Keep schedules, trainers, and clients in sync across all locations.
- Your members can book on the go from any device. Works flawlessly on phones, tablets, and desktops.
Booking pages for every class or trainer
Automated confirmations and reminders
Collect waivers, goals, and files
Payments & discounts
Capacity & trainer assignment
Video & hybrid classes
Multi-location management
Mobile-friendly booking
Integrations
Sync your gym scheduling system with tools you already use
Connect seamlessly to Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier — keeping scheduling, payments, and communications perfectly in sync.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Fitness class booking software is a tool that helps gyms and studios manage class schedules, trainers, and reservations. It usually includes features like booking pages, calendar sync, automated reminders, and payments. Members book in a few clicks, reducing admin work and avoiding double-bookings.
Yes. Koalendar works as a gym booking software, letting members reserve class spots online. Trainers avoid manual sign-ups and calls, while clients get automatic reminders. The result: fuller classes, fewer no-shows, and smoother operations.
Yes. You can easily embed Koalendar on your website so members can book without leaving your page. It works on desktop and mobile for gyms, boutique fitness studios, and fitness centers.
Yes. Trainers and studio managers can set up unlimited booking links for classes, personal training, or workshops. Each page shows real-time availability, so no double-bookings. Clients simply choose a time and get instant confirmation.
Yes. We offer special pricing for gyms, studios, and fitness professionals, with discounts available depending on the number of trainers using the app.
Yes. Koalendar offers a free plan that gyms and studios can use forever. You get unlimited booking pages, calendar integrations, and automated reminders at no cost. If you need advanced features like payments or branding, you can upgrade anytime.
Fitness class booking software made simple
From solo trainers to multi-location gyms, start free with Koalendar’s scheduling system that saves time and keeps your classes full.
Start free today!