Industries /Koalendar for Pilates Studios

Rated 4.9/5 with 808 reviews on

Pilates studio scheduling software that fills classes and keeps clients coming back

Streamline class booking, private sessions, and instructor calendars so your studio runs smoothly and clients never miss a workout.

Start free today!

No credit card required · Free plan forever!

From small studios to multi-location practices, pilates owners rely on simple, stress-free scheduling

Let clients book pilates sessions anytime

No more endless phone calls or emails to confirm spots. With our pilates class scheduling software, clients reserve group classes or private sessions instantly—24/7, from any device. Your calendar updates automatically, so you can focus on instruction, not admin.

Self-service booking available 24/7
Automatic calendar sync with Google, Outlook, iCloud
Instant confirmations cut confusion
Perfect for both in-studio and virtual pilates

Book anytime!

Boost attendance and reduce no-shows

Missed classes hurt your bottom line. Automated reminders via email or text ensure clients show up on time, every time. With smart time zone detection, traveling members never miss a virtual class again. The result: fuller sessions, higher retention, and better revenue.

Automated reminders keep attendance high
Time zone detection for traveling clients
Branded confirmations & follow-ups
Easy rescheduling keeps slots filled

Boost attendance!

Stay on top of your studio schedule

Running multiple classes and instructors? Koalendar keeps your agenda clear and organized. Whether it’s mat pilates, reformer sessions, or private training, you’ll see every booking in one clean view—no overlaps, no stress.

Manage multiple instructors with ease
Clear timetable view for daily, weekly, or monthly schedules
Block time for holidays or studio closures
Instant notifications for new or canceled bookings

Stay organized!

Collect client details & prep ahead

Make every class more productive by knowing client needs in advance. With custom intake forms, you can ask about experience level, goals, or injuries. Clients can also upload waivers or health forms, so you’re always prepared.

Custom intake forms for goals & health info
Collect waivers, medical notes, or documents
Share class prep resources automatically
Follow-up reminders keep clients engaged

Start every class prepared!

Testimonials

Pilates studios ❤️ Koalendar

Want fuller classes and less admin? See how fitness professionals and studio owners use our scheduling magic to save time and grow attendance!

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything pilates studios need in one simple platform

Built for growth: manage classes, instructors, and private sessions with ease.

Create booking pages for classes & instructors

Set up dedicated booking links for group pilates classes, private sessions, or different instructors. Real-time availability ensures no double-bookings.

Automate confirmations and reminders

Send branded confirmations, reminders, and follow-ups directly from your studio’s email so clients never miss a session.

Collect payments seamlessly

Charge per class, package, or membership. Accept payments online via Stripe with zero commission fees. Offer discounts or coupons to drive loyalty.

Manage group & private pilates sessions

Allow multiple attendees to book a single class, or reserve one-on-one training slots. Koalendar adapts to your class sizes and offerings.

Custom booking forms & file uploads

Gather client health info, goals, or signed waivers before they arrive. Accept file uploads directly through the booking form.

Bring all your pilates studio tools together

From Google Calendar and Zoom to Gmail and Stripe, Koalendar connects with the platforms you rely on, saving time and reducing manual admin.

Brand your booking pages

Customize colors, logos, and links so your booking pages reflect your studio’s professionalism.

Smart time zone & multi-language support

Ideal for virtual pilates classes, Koalendar detects client time zones and supports 40+ languages.

Detailed analytics & attendance insights

Track class fill rates, cancellations, and booking patterns so you can grow your studio with confidence.

Embed anywhere

Add your pilates studio booking software directly to your website, social media, or email signature with a simple link or embed code.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Pilates studio scheduling software for every budget

Generous plans. Essential features. Unbeatable value.

Free forever

Pro

Teams

Sync your pilates studio calendar with tools you already use

Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.

Explore all integrations

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

What is pilates studio scheduling software and how does it work?

Pilates studio scheduling software is a digital tool that helps you manage class bookings, private sessions, and instructor availability. It includes features like online booking pages, calendar sync, payment collection, reminders, and client intake forms. Clients self-book in seconds, reducing admin time and preventing double-bookings.

Can I use Koalendar as pilates studio booking software for group classes?

Yes. With Koalendar you can set up group classes where multiple clients book the same time slot. Automated confirmations and reminders keep everyone informed, helping you maximize attendance and reduce dropout rates.

Can I embed my pilates class booking page on my studio’s website?

Absolutely. You can easily embed your Koalendar booking page into your studio’s site, or share links on social media and email. Clients can book without leaving the page, making sign-ups seamless.

Can I accept payments for pilates sessions?

Yes. With Stripe integration, you can charge per class, package, or private pilates session directly at booking. You can even add discount codes or coupons to encourage repeat visits.

Does Koalendar work for both in-studio and virtual pilates scheduling?

Yes. Koalendar works perfectly for in-person classes as well as virtual pilates scheduling through Zoom, Google Meet, or Microsoft Teams. It’s flexible for hybrid studios.

Is there a free plan for pilates studios?

Yes. Koalendar offers a free plan you can use forever. It includes unlimited booking pages, calendar sync, and automated reminders. If you want advanced features like payments, branding, or detailed analytics, you can upgrade to Pro anytime.

Pilates studio scheduling software made simple

From independent instructors to multi-location studios, start free with Koalendar’s scheduling software for pilates that fills classes and keeps clients engaged.

Start free today!