Pilates studio scheduling software that fills classes and keeps clients coming back
Streamline class booking, private sessions, and instructor calendars so your studio runs smoothly and clients never miss a workout.
From small studios to multi-location practices, pilates owners rely on simple, stress-free scheduling
Let clients book pilates sessions anytime
No more endless phone calls or emails to confirm spots. With our pilates class scheduling software, clients reserve group classes or private sessions instantly—24/7, from any device. Your calendar updates automatically, so you can focus on instruction, not admin.
- Self-service booking available 24/7
- Automatic calendar sync with Google, Outlook, iCloud
- Instant confirmations cut confusion
- Perfect for both in-studio and virtual pilates
Boost attendance and reduce no-shows
Missed classes hurt your bottom line. Automated reminders via email or text ensure clients show up on time, every time. With smart time zone detection, traveling members never miss a virtual class again. The result: fuller sessions, higher retention, and better revenue.
- Automated reminders keep attendance high
- Time zone detection for traveling clients
- Branded confirmations & follow-ups
- Easy rescheduling keeps slots filled
Stay on top of your studio schedule
Running multiple classes and instructors? Koalendar keeps your agenda clear and organized. Whether it’s mat pilates, reformer sessions, or private training, you’ll see every booking in one clean view—no overlaps, no stress.
- Manage multiple instructors with ease
- Clear timetable view for daily, weekly, or monthly schedules
- Block time for holidays or studio closures
- Instant notifications for new or canceled bookings
Collect client details & prep ahead
Make every class more productive by knowing client needs in advance. With custom intake forms, you can ask about experience level, goals, or injuries. Clients can also upload waivers or health forms, so you’re always prepared.
- Custom intake forms for goals & health info
- Collect waivers, medical notes, or documents
- Share class prep resources automatically
- Follow-up reminders keep clients engaged
Testimonials
Pilates studios ❤️ Koalendar
Want fuller classes and less admin? See how fitness professionals and studio owners use our scheduling magic to save time and grow attendance!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything pilates studios need in one simple platform
Built for growth: manage classes, instructors, and private sessions with ease.
- Set up dedicated booking links for group pilates classes, private sessions, or different instructors. Real-time availability ensures no double-bookings.
- Send branded confirmations, reminders, and follow-ups directly from your studio’s email so clients never miss a session.
- Charge per class, package, or membership. Accept payments online via Stripe with zero commission fees. Offer discounts or coupons to drive loyalty.
- Allow multiple attendees to book a single class, or reserve one-on-one training slots. Koalendar adapts to your class sizes and offerings.
- Gather client health info, goals, or signed waivers before they arrive. Accept file uploads directly through the booking form.
- From Google Calendar and Zoom to Gmail and Stripe, Koalendar connects with the platforms you rely on, saving time and reducing manual admin.
- Customize colors, logos, and links so your booking pages reflect your studio’s professionalism.
- Ideal for virtual pilates classes, Koalendar detects client time zones and supports 40+ languages.
- Track class fill rates, cancellations, and booking patterns so you can grow your studio with confidence.
- Add your pilates studio booking software directly to your website, social media, or email signature with a simple link or embed code.
Create booking pages for classes & instructors
Automate confirmations and reminders
Collect payments seamlessly
Manage group & private pilates sessions
Custom booking forms & file uploads
Bring all your pilates studio tools together
Brand your booking pages
Smart time zone & multi-language support
Detailed analytics & attendance insights
Embed anywhere
Integrations
Sync your pilates studio calendar with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping scheduling, communications and payments perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Pilates studio scheduling software is a digital tool that helps you manage class bookings, private sessions, and instructor availability. It includes features like online booking pages, calendar sync, payment collection, reminders, and client intake forms. Clients self-book in seconds, reducing admin time and preventing double-bookings.
Yes. With Koalendar you can set up group classes where multiple clients book the same time slot. Automated confirmations and reminders keep everyone informed, helping you maximize attendance and reduce dropout rates.
Absolutely. You can easily embed your Koalendar booking page into your studio’s site, or share links on social media and email. Clients can book without leaving the page, making sign-ups seamless.
Yes. With Stripe integration, you can charge per class, package, or private pilates session directly at booking. You can even add discount codes or coupons to encourage repeat visits.
Yes. Koalendar works perfectly for in-person classes as well as virtual pilates scheduling through Zoom, Google Meet, or Microsoft Teams. It’s flexible for hybrid studios.
Yes. Koalendar offers a free plan you can use forever. It includes unlimited booking pages, calendar sync, and automated reminders. If you want advanced features like payments, branding, or detailed analytics, you can upgrade to Pro anytime.
Pilates studio scheduling software made simple
From independent instructors to multi-location studios, start free with Koalendar’s scheduling software for pilates that fills classes and keeps clients engaged.
Start free today!