The CrossFit class scheduling software for boxes and coaches
CrossFit booking software that keeps scheduling simple. Set your weekly classes once, and members book a spot in a few taps. Coaches check their schedule and workload.
The booking platform CrossFit gyms trust for simpler class scheduling
Let members book CrossFit classes and courses anytime
Share one simple link so members can reserve available sessions from any device. Your CrossFit booking system updates connected calendars automatically, giving everyone a clear view of the day while helping prevent CrossFit class overbooking.
- 24/7 self-service booking on desktop and mobile
- Capacity-limited CrossFit class booking for every session
- Automatic Google, Outlook, and iCloud calendar sync
- Clear availability without calls, DMs, or spreadsheets
Collect the details coaches need before class
Use a tailored booking form to ask about experience, goals, injuries, or equipment needs before a member arrives. Your CrossFit class booking software can also collect file uploads and send confirmations and reminders automatically.
- Custom questions with conditional follow-ups
- File uploads for forms or supporting information
- Automated confirmation and reminder messages
- Better-prepared coaches and more confident members
Keep every coach and session easy to follow
Give coaches a clear agenda for upcoming classes, personal training, and intro sessions. A shared CrossFit coach availability calendar and timely reminders make multi-coach CrossFit scheduling easier, even when plans change.
- One clear agenda for classes and appointments
- Individual availability for every coach
- Push, email, and SMS reminder options
- Fast updates for cancellations and reschedules
Fill group sessions and reduce empty spots
Open the same class time to multiple members, set a spot limit, and keep invitees informed. Automated reminders help reduce CrossFit class no-shows, while calendar invitations keep coaches and members aligned.
- Multiple members can reserve the same class time
- Spot limits support CrossFit class capacity management
- Email, SMS, and calendar reminders before class
- Automatic calendar sync for coaches and members
Testimonials
CrossFit Gyms ❤️ Koalendar
Gym owners and coaches use Koalendar to simplify class booking, protect their time, and give members a smoother experience.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your box needs to keep classes moving
A CrossFit booking system built for full classes and busy coaches.
Capacity-limited classes and courses
Set the number of available spots for each session and let several members book the same time without exceeding your limit.
Flexible multi-coach scheduling
Build a booking system for multi-coach CrossFit gyms with collective sessions, round robin assignment, or member-selected coaches.
Training space and resource booking
Coordinate CrossFit training space booking by assigning rooms, coaches, or other resources to the right service.
Payments at booking
Collect class, drop-in, or personal training payments through Stripe or PayPal when members reserve, with no Koalendar commission.
Automated class reminders
Send customizable email and SMS reminders before class, plus follow-up emails after the session.
Conflict-free calendar sync
Connect Google, Outlook, or iCloud calendars to block busy times and prevent double bookings automatically.
Custom member intake forms
Ask the questions that matter, show conditional follow-ups, and collect files before a member arrives.
Website booking embed
Embed your CrossFit class booking system on your website so members can reserve without leaving the page.
Booking and attendance insights
Export booking data to CSV and use Google Analytics 4 or Meta Pixel to understand demand and conversions.
Mobile CrossFit gym class scheduler
Manage bookings, share links, make updates, and receive push notifications from the iPhone or Android app.
Integrations
Connect your CrossFit class scheduling software with the tools you use
Sync Google, Outlook, or iCloud calendars, collect payments with Stripe, and connect thousands of apps through Zapier.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
A CrossFit booking system puts your class timetable online so members can reserve a spot in a WOD or open gym without messaging a coach. Koalendar caps each class at the number your floor can take and sends a reminder before it starts.
Yes, from any phone, without installing anything. Members book in the browser through your link or website, and coaches see the day's bookings in the Koalendar app for iPhone and Android.
Yes. Set a place limit for each class, and booking closes once it's reached. Different classes can have different limits, so open gym and a barbell class don't have to match.
Yes. Create a drop-in booking page with its own price. Visiting athletes book a class and pay by card, Apple Pay, Google Pay or PayPal when they book.
Yes. Give on-ramp sessions their own booking page, one-to-one or small group, so new members complete them before joining regular classes.
Yes. Each coach sets their own availability, and you see every class and booking across the team. Round robin can share personal training requests between coaches.
Yes. Embed Koalendar on your website so members book without leaving your page. It works on desktop and mobile.
Yes, for one-to-one sessions like personal training or on-ramp. Koalendar's free plan has no time limit and includes calendar sync and website embedding. Group classes and payments come with Pro, which you can try free for 7 days.
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Spend less time scheduling and more time coaching
Use friendly CrossFit booking software to fill classes, coordinate coaches, and keep members coming back.
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