What is a team meeting software?

Team meeting software helps groups plan, organize, and run meetings more efficiently. It brings calendars, scheduling, reminders, and collaboration tools together in one place. For example, HR can organize interviews, while marketing teams plan weekly syncs, all from the same platform.

How can a scheduling software for teams improve collaboration?

It gives every teammate visibility into shared calendars, avoiding endless “when are you free?” messages. Sales and support teams can book client calls instantly, while internal departments share availability for faster decisions and smoother teamwork.

How is a team meeting software different from regular scheduling tools?

Traditional scheduling tools focus on one person’s calendar. Team meeting software goes further, it connects multiple teammates, departments, and calendars so meetings are organized collectively. It supports shared pages, collaborative scheduling, and structured meeting processes that keep everyone aligned.

How do meeting software tools keep team data secure and private?

Most meeting tools protect data with encrypted connections, permission-based access, and calendar integrations that follow strict privacy standards. Teams can control who sees schedules, meeting links, and participant details. For example, Koalendar protects your data with encrypted connections, secure calendar integrations, and strict access controls. Only authorized users can view or manage meeting details. Information is never shared or sold, and you can manage privacy settings for each booking page to control who can access your team’s schedules.

What features from Koalendar can boost your team productivity and alignment?

Koalendar helps teams stay organized and connected with shared calendars, collaborative booking pages, and automated reminders. Teams can assign ownership for meetings, set clear agendas, and track follow-ups so everyone knows what to focus on next. Smart time zone scheduling, round robin booking, and availability sharing make coordination effortless across departments and locations.

Koalendar

Pricing

Industries /Koalendar for Teams

Rated 4.9/5 with 808 reviews on

Team meeting software for seamless scheduling and collaboration

Simplify coordination with software for meeting management and team scheduling that keeps calendars synced, agendas automated, and teams connected across every department.

Contact Sales

Trusted by 10,000+ teams worldwide

Solutions

Meeting software built for teams

Hiring teams

Coordinate interviews across hiring teams with ease. Share a single link so candidates can book with the right people, saving time for recruiters and managers.

Customer care teams

Make support scheduling effortless. Let customers book help sessions or follow-ups while your team stays organized and in sync.

Sales teams

Schedule demos, calls, and client meetings without the back and forth. Keep deals moving faster with shared team availability and instant confirmations.

Legal teams

Manage client consultations, internal reviews, and case meetings easily. Centralize booking across partners and associates to reduce admin and improve response time.

Finance teams

Streamline client consultations and account reviews. Keep advisors, clients, and teams aligned with automated reminders and real-time calendar sync.

Consulting teams

Organize team meetings, client sessions, or project reviews in one place. Reduce scheduling conflicts and give your clients a seamless booking experience.

Simplify coordination across every department

Stop wasting hours finding meeting times that work for everyone. With team scheduling built for collaboration, your entire company can connect faster, make decisions sooner, and keep projects moving.

Shared booking links for cross-team meetings
Instant visibility into everyone’s availability
Smart time zone friendly scheduling
Eliminate back-and-forth messages

Collaborate without friction!

Keep everyone aligned and accountable

End the meeting overload. Shared calendars and automated agendas keep every teammate in sync while clarifying who owns what . No confusion, no missed action items.

Automatic two-way calendar sync
Assign clear ownership of tasks and follow-ups
Real-time updates across Google or Outlook
One source of truth for every meeting

Stay organized, stay accountable!

Empower hybrid and global teams

Whether your teammates work from different cities or time zones, everyone stays connected. Round robin and availability polling make scheduling effortless — no overlap, no stress.

Round robin team scheduling
Automatic time zone conversions
Availability polling for group meetings
Seamless coordination for hybrid teams

Connect your team wherever they are!

Build a consistent meeting culture

Turn chaos into clarity with structured, repeatable meeting flows. Standardize how your teams plan, run, and follow up with weeklies, stand-ups or cross-functional reviews.

Pre-set agendas and templates
Track notes and outcomes in one place
Standardize meeting processes across departments
Keep meetings focused and purposeful

Create meetings that matter!

Testimonials

Teams ❤️ Koalendar

Tired of messy calendars and meeting chaos? Discover how marketing, sales, and operations teams use our scheduling software to stay connected and move projects forward with ease.

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything teams need in one simple platform

Powerful meeting management tools built for teams.

Shared team booking pages

Bring everyone’s calendars together. Let people book any teammate in one click. Ideal for teams managing shared inboxes, project syncs, or client calls.

Multi-host meetings

Need multiple teammates on the same call? Add them automatically so everyone joins the right meeting—great for demos or onboarding sessions.

Time zone friendly scheduling

Show the right meeting time for every participant automatically, ideal for global teams who need to stay coordinated without time mix ups.

Calendar sync for every teammate

Connect Google, Outlook, or iCloud calendars for instant updates so your team always stays aligned and double bookings disappear.

Round robin

Distribute meetings automatically across teammates to balance workloads and speed up responses, perfect for sales, support, and recruiting teams.

Automated reminders and follow ups

Reduce no shows with smart notifications before and after each meeting, keeping everyone on track without manual follow ups.

Private meeting pages

Secure leadership or internal sessions behind a password, perfect for strategy meetings, reviews, or confidential discussions.

Tentative bookings

Keep full control over your team’s schedule. Review new meeting requests first, then approve or decline in a click: perfect for internal meetings, calls, interviews, or high-priority sessions.

Shared availability and ownership

View your team’s free times in one place and assign meeting ownership easily, so everyone knows who is hosting and nothing slips through the cracks.

Roles and permissions

Give managers admin access to team booking pages while teammates handle their own schedules.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Simple, flexible scheduling for teams of every size

Generous plans. Essential features. Unbeatable value.

Pro

Teams

Sync your team meeting software with tools you already use

Connect seamlessly to Google Calendar, Outlook, Zoom, Gmail, Stripe and thousands more through Zapier, keeping scheduling, communications and payments perfectly in sync

Explore all integrations

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

: Team meeting software helps groups plan, organize, and run meetings more efficiently. It brings calendars, scheduling, reminders, and collaboration tools together in one place. For example, HR can organize interviews, while marketing teams plan weekly syncs, all from the same platform.
: It gives every teammate visibility into shared calendars, avoiding endless “when are you free?” messages. Sales and support teams can book client calls instantly, while internal departments share availability for faster decisions and smoother teamwork.
: Traditional scheduling tools focus on one person’s calendar. Team meeting software goes further, it connects multiple teammates, departments, and calendars so meetings are organized collectively. It supports shared pages, collaborative scheduling, and structured meeting processes that keep everyone aligned.
: Most meeting tools protect data with encrypted connections, permission-based access, and calendar integrations that follow strict privacy standards. Teams can control who sees schedules, meeting links, and participant details. For example, Koalendar protects your data with encrypted connections, secure calendar integrations, and strict access controls. Only authorized users can view or manage meeting details. Information is never shared or sold, and you can manage privacy settings for each booking page to control who can access your team’s schedules.
: Koalendar helps teams stay organized and connected with shared calendars, collaborative booking pages, and automated reminders. Teams can assign ownership for meetings, set clear agendas, and track follow-ups so everyone knows what to focus on next. Smart time zone scheduling, round robin booking, and availability sharing make coordination effortless across departments and locations.

Simplify your team’s meetings with Koalendar

Start today with our intuitive team meeting software — designed for faster coordination, better communication, and happier teams.

Start free today!