Pro only
You accept payments
Charge for sessions, classes, or consultations right from your booking page.
Rated 4.9/5 with 808 reviews on
The only true free scheduling software, forever
Unlimited bookings, links, and calendar sync with no trial limits or hidden upgrades.
No credit card required|Free plan forever
Truly Unlimited Scheduling
No monthly caps on meetings and no limits on event durations. Everything stays free, forever.
All-in-One Calendar Sync
Real-time integration with Google, Outlook, and iCloud. No manual updates or "Pro" upgrades required.
Client-Ready Experience
A polished, professional booking page that eliminates back-and-forth emails in seconds.
Free Booking Software Comparison
Free today, free tomorrow, free forever
Free should mean free. At Koalendar, we believe in giving value from the very first meeting. That is why you get unlimited bookings, scheduling links, and calendar sync included in the free plan. As your business grows, we grow with you, with subscription upgrades available only if you need them.
Scroll right to see how they compare →
 |  |  |  |  | |
|---|---|---|---|---|---|
| Free plan availability | Free Forever | No free plan | (up to 50 bookings/mo) | Free Forever | Free Forever |
| Unlimited bookings | Limited (50/mo) | ||||
| Unlimited scheduling links | Limited | No (1 link) | No (1 link) | ||
| Multiple duration options | No (1 duration/event) | ||||
| Unlimited calendar sync | Google, Outlook, iCloud | Custom feature required | No (1 calendar, no iCloud) | No (1 calendar) |
FreePro
When to consider choosing Pro
Free forever is built for working solo, and covers most of it. These are the moments people usually hit a wall, and what Pro removes:
Pro only
You host group sessions
Schedule classes, workshops, and multi-person meetings.
Pro only
You need advanced customization
Add your own logo, brand styles, and remove Koalendar branding.
Pro only
You manage a growing team
Assign round-robin or collective bookings across teammates, and see everyone's shared availability in one place.
Pro only
You're syncing 3+ calendars
Free caps you at 2 calendars. Pro syncs Google, Outlook, and Apple calendars without a limit.
Pro only
You send automated reminders
Reduce no-shows with smart, customizable email notifications.
Discounted
Koalendar is proud to support people doing great things in the world. That's why we offer significant discounts for eligible educators and nonprofits.
Testimonials
Professionals ❤️ Koalendar
Thousands of teachers and business owners are enjoying the benefits of using a simple online appointments scheduling software.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
Alessandra Fanelli
Program Manager
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
Lucas M.
Tutor
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
Nika B.
Event & Sustainability Manager
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
Jeffrey L.
Application Support Specialist
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
Annette R.
Middle School Teacher
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
Roger L.
CEO
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Katischa C.
HR Manager
Integrations
Integrate our scheduling software platform with your favorite tools
Connect seamlessly to Google Calendar, Outlook, Zoom, Gmail, Stripe and thousands more through Zapier, keeping scheduling, communications and payments perfectly in sync
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Yes. Koalendar's Free plan has no time limits, no credit card required, and no hidden fees. It's designed to stay free, forever.
No, you can start using Koalendar Free instantly without entering payment details. A credit card is only required if you choose to upgrade to the Pro plan later.
Absolutely. You can upgrade to Pro at any time, and if it's not the right fit, you can return to the Free plan without losing your account or past bookings.
Free covers the essentials. Pro unlocks group events, Zoom & Teams integrations, advanced branding, automated reminders, and more. Think of Pro as an upgrade when your scheduling needs grow.
It's ideal for teachers, recruiters, coaches, freelancers, healthcare providers, real estate agents, basically anyone who needs simple, unlimited scheduling without a price tag.
Yes, on the Free plan your booking page shows "Powered by Koalendar." With Pro, you can remove that branding and add your own logo and colors.
Yes. HIPAA support is available as an add-on. If your organization needs a Business Associate Agreement (BAA), contact support@koalendar.com to learn more.
Yes. Koalendar is SOC 2 Type 2 compliant. You can review our security reports and policies in the Trust Center.
Ready to dive in?Start your free account today.
When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.
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