Dance studio booking software that keeps classes, instructors, and students in perfect sync
Simplify your scheduling, eliminate no-shows, and give dancers a seamless way to book classes — all in one easy-to-use dance studio scheduling system.
From ballet schools to hip-hop studios, thousands of instructors trust Koalendar to keep every class on beat
Book dance classes anytime, anywhere
Stop juggling calls, texts, and last-minute cancellations. With Koalendar’s dance studio booking software, dancers and parents can instantly book classes or private sessions online — no staff involvement needed. Save time, fill your schedule, and let your classes run smoother than ever.
- 24/7 online booking from any device
- Instant confirmation and reminders
- Group and private session support
- Ideal for small dance studios and multi-location schools
Never miss a beat with automated reminders
Reduce no-shows and boost attendance with built-in email and SMS reminders. Whether it’s a parent forgetting registration deadlines or a dancer missing practice, Koalendar keeps everyone in sync. You’ll see higher class attendance and fewer empty spots.
- Automated reminders and follow-ups
- Smart time zone detection for online classes
- Branded confirmations to match your studio
- Flexible rescheduling for students and parents
Streamlined scheduling for instructors and spaces
Manage multiple instructors, rehearsal rooms, and studio spaces effortlessly. Koalendar’s dance studio reservation system ensures no double-bookings — so you can focus on choreography, not calendars.
- Easily assign classes to instructors and rooms
- Color-coded timetable view for clarity
- Easy rescheduling
- Automatic calendar sync across all devices
Collect student info and waivers before class
Get the details you need before anyone steps on the floor. Use custom intake forms to collect student preferences, waivers, or health notes. Keep everything organized and ready for each dancer’s next move.
- Custom registration forms for new dancers
- File uploads for waivers or medical info
- Automated billing options via Stripe
- Easier communication between parents and instructors
Testimonials
Dance studios ❤️ Koalendar
Whether you’re running a single dance school or managing multiple locations, studios love how Koalendar saves time and fills every class effortlessly.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your dance studio needs in one app
Built for studios: manage classes, instructors, and students — all in one place.
- Create unique links for ballet, hip-hop, tap, or private lessons. Students pick a class, time, or instructor in seconds — and your calendar updates automatically.
- Send branded confirmations, SMS/email reminders, and post-class follow-ups — helping reduce cancellations and boosting engagement.
- Collect class fees, deposits, or drop-in payments securely via Stripe — with support for Apple Pay, Google Pay, and 20+ methods. No Koalendar commission, ever.
- Gather new student details, liability waivers, or costume orders before class starts — all within your booking form.
- Add your booking widget directly to your dance studio’s website, Instagram, or Facebook page — making it easy for new dancers to register instantly.
- Manage multiple studios, rooms, and teachers from one dashboard. Perfect for larger schools or franchise dance academies.
- Connect to Google Calendar, Zoom, Gmail, and Stripe — or automate tasks with Zapier, Webhooks, and more.
- Ideal for online dance lessons and virtual rehearsals — Koalendar automatically detects each dancer’s time zone and browser language.
- Password-protect private sessions or instructor-only classes. Keep client data safe and access limited to authorized staff.
- Track class popularity, instructor performance, and booking trends with built-in analytics and reports.
Custom booking pages for every class and instructor
Automate reminders and follow-ups
Online payments with no extra fees
Custom intake forms & file uploads
Embed Koalendar on your website or social media
Multi-location & instructor management
Integrate with your favorite tools
Smart time zone and language detection
Privacy and secure booking control
Powerful analytics & attendance tracking
Integrations
Sync your dance studio booking system with tools you already love
Connect Koalendar to Google Calendar, Zoom, Gmail, Stripe, and hundreds of other apps through Zapier. Keep class scheduling, communication, and billing perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Dance studio booking software lets studios manage class registration, private lessons, and payments online. It handles scheduling, reminders, and calendar sync automatically — so instructors and students can focus on dancing, not admin.
Yes! Koalendar offers a free forever plan perfect for small dance studios or instructors. You get unlimited booking pages, calendar sync, and reminders — no credit card required. Upgrade anytime for branding, payments, or advanced automation.
Absolutely. Koalendar’s online dance studio booking app can be embedded on your website, social media, or Google profile. Students and parents can register instantly without leaving your page.
Yes. Each instructor can have their own booking link and calendar. Koalendar automatically prevents double-bookings and updates everyone’s schedule in real time.
Definitely. Set specific date ranges for summer dance camps or limited-time workshops. Collect online registrations, payments, and waivers — all through the same system.
Yes. You can collect class payments automatically, and grant access to multiple users or admin accounts for studio-wide management.
Smart scheduling tips for dance studio owners
Discover how to grow your studio, simplify scheduling, reduce cancellations, and boost attendance with Koalendar’s practical insights for dance professionals.
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Dance studio booking software made simple
From beginner classes to national competitions, Koalendar helps studios schedule smarter, communicate better, and dance more.
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