Dance studio scheduling software that's simple to set up
You teach, and the dance class booking system handles sign-ups. Students and parents book and pay online, and classes close automatically once they are full.
Trusted by 10,000+ professionals and organizations
Online booking for dance classes and private lessons
Stop taking class sign-ups by phone or message. Dancers and parents can now book classes or private lessons at any time, and newcomers can sign up for a trial class on the same page.
- 24/7 online booking from any device
- Instant confirmation and reminders
- Group and private session support
- Ideal for small dance studios and multi-location schools
Never miss a beat with automated reminders
Reduce no-shows and boost attendance with built-in email and SMS reminders. Whether it’s a parent forgetting registration deadlines or a dancer missing practice, Koalendar keeps everyone in sync. You’ll see higher class attendance and fewer empty spots.
- Automated reminders and follow-ups
- Smart time zone detection for online classes
- Branded confirmations to match your studio
- Flexible rescheduling for students and parents
A dance studio reservation system for instructors and rooms
Add your instructors and rooms once. With its dance studio reservation system, Koalendar prevents double-bookings, allowing you to focus on choreography.
- Easily assign classes to instructors and rooms
- Color-coded timetable view for clarity
- Easy rescheduling
- Automatic calendar sync across all devices
Collect student info and waivers before class
Get the details you need before anyone steps on the floor. Add your own questions to the booking form, like level or past injuries, and ask new dancers to upload a signed waiver.
- Custom registration forms for new dancers
- File uploads for waivers or medical info
- Class fees taken at booking through Stripe or PayPal
- Answers saved with each booking for instructors to check
Testimonials
Dance studios ❤️ Koalendar
Whether you’re running a single dance school or managing multiple locations, studios love how Koalendar saves time and fills every class effortlessly.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Features for dance studios
One dance studio scheduling app for every class and teacher
Separate booking pages for ballet, hip-hop and private lessons
Assign a link to each class type, such as hip-hop, pole, or Zumba. Students choose a class and time, and the booking is added to the calendars.
Automate reminders and follow-ups
Send branded confirmations, SMS/email reminders, and post-class follow-ups — helping reduce cancellations and boosting engagement.
Online payments at booking
Take class fees, deposits or drop-in payments at booking through Stripe or PayPal, including Apple Pay and Google Pay.
Custom intake forms & file uploads
Collect any necessary details or emergency contact information in the booking form before the first class.
Booking on your website and social profiles
Embed the booking page on your studio website, and put the link in your Instagram bio or on your Facebook page so new clients can sign up from there.
Multi-location & instructor management
Run several studio locations and their teachers from one admin account. Admins can manage any teacher's booking pages and reschedule their classes.
Integrate with your favorite tools
Send new bookings to your CRM or a spreadsheet through Zapier and webhooks.
Smart time zone and language detection
For online lessons, each dancer sees class times in their own time zone and the booking page in their browser language.
Privacy and secure booking control
Password-protect private sessions or instructor-only classes. Keep client data safe and access limited to authorized staff.
Powerful analytics & attendance tracking
Track class popularity, instructor performance, and booking trends with built-in analytics and reports.
Integrations
Connect your dance studio booking system to the tools you already use
Connect Koalendar to Google Calendar, Zoom, Gmail and Stripe, or hundreds of other apps through Zapier.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
It's a simple way to take class sign-ups online. You set up a booking page for each class or private lesson and share the link. Dancers pick a time and book, and a dance studio scheduling system like Koalendar sends reminders and adds every booking to your calendar.
Yes. The free forever plan includes unlimited bookings, unlimited booking pages and calendar sync, and it covers 1:1 private lessons. Group classes, payments and reminders are part of Pro, and you can try every feature free for 7 days with no credit card.
Yes. Set up a separate booking page for private lessons with its own length, price and availability, next to your group class pages. Each teacher can have their own private lesson link, so students book the instructor they want.
The time slot closes on its own. You set a class size on each booking page, and once that many dancers have booked, the class no longer shows as available. Your dance class booking page can also show how many spots are left.
Yes. Each instructor gets their own login, booking link and calendar. Koalendar prevents double bookings, and studio admins can manage any instructor's classes from one account.
Yes. Limit a booking page to fixed dates for a summer camp or a short dance course, and collect payment and a signed waiver when dancers register.
Yes. Copy the embed code into your website, and students and parents book without leaving your page. For Instagram, Facebook or your Google Business Profile, add your booking link instead.
No. Dancers and parents book from your booking page in any browser. The Koalendar app for iPhone and Android is for you: it notifies you when someone books, reschedules or cancels, and lets you move a class from your phone.
Smart scheduling tips for dance studio owners
Discover how to grow your studio, simplify scheduling, reduce cancellations, and boost attendance with Koalendar’s practical insights for dance professionals.
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Dance studio booking software, ready before your next class
From beginner classes to national competitions, Koalendar helps studios schedule smarter, communicate better, and dance more.
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