Compare Koalendar's Free Forever vs Pro Plan

Choose the right Koalendar plan based on how you schedule meetings, manage availability, and run your business.

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Trusted by 10,000+ of the world's leading organizations

  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex

Which plan is right for you

FREE FOREVER is perfect if you

  • You run 1:1 meetings, not group or team sessions
  • You only need to sync with up to 2 calendars (Google, Outlook, or Apple)
  • Just need calendar sync without custom reminders or advanced scheduling rules
  • Are a solo professional or freelancer offering calls, consultations, or sessions

PRO is perfect if you

  • Manage multiple calendars, team members, or shared availability (rooms, spaces, equipment)
  • Want advanced availability rules, limits, or booking logic
  • Need to accept payments for services, sessions, or classes
  • Run a service-based business where scheduling impacts revenue

Free vs Pro feature comparison

A simple side by side overview of what's included in each plan

Compare features

Free

Pro
Scheduling
Unlimited bookings ✓ ✓
Unlimited booking pages ✓ ✓
Calendar sync with Google, Outlook, or Apple calendars 2 Unlimited
Allow booker to choose duration ✓ ✓
Allow booker to choose location ✓ ✓
30+ languages supported ✓ ✓
Auto detect timezone and languages ✓ ✓

Testimonials from Free and Pro users

See how professionals use Koalendar at every stage, from Free Forever to Pro.

  • Pro

    "I'm a fairly new Koalendar user, but I LOVE it! I found it while searching for a free way to schedule meetings that integrates with G Suite as my business is new. I used the free version for a week or so, and it was amazing, so I decided to upgrade for the paid features. It's so easy to use!"

    Allie Castellarin Google Marketplace
  • Free

    "This app is just WOW. I tried different scheduling apps, but Koalendar is an absolute winner! It has literally everything a small business owner needs. Others' paid versions can't match the free version nor the paid PRO version either. Will upgrade as soon as possible, I'm done looking for booking apps!"

    Realty Kiosk Google Chrome
  • Pro

    "The free version is a little limited, and I will likely end upgrading to the Pro version (which is reasonably priced). So far, it's working great and doing exactly what I want. It is as easy to use as they say, and it syncs really well. Thank you for the great free version and a pro version with stunning features."

    Lunar Tides Travel LLC Google Marketplace
  • Free

    "Super great. Free version has tons of what you might need, and I honestly am probably getting the paid version for a bit just because I'm so thankful for how good the free version is!"

    Jacob Paulson Google Marketplace
  • Pro

    "This tool is such a gem for the small business owner. Although I now use the paid version, I started with the free version and found it to be fully featured. The ease and simplicity of the app, in my opinion, are its shining accomplishment. The integration with Google Meet (free and pro versions) and Zoom (pro version) is more than helpful. Sending the link to potential clients has become part of my daily routine and an invaluable tool. I've received compliments from clients on the ease of use and convenience. The pro version was necessary for me because the nature of my business changed and I needed to gather more information in advance, so I needed to include questions. I am a huge fan of this app and have used it as a part of my offerings for the business clients I provide consulting to. Well done, highly recommended!"

    Janiece S. Capterra
  • Free

    "I run a mobile business, and we do a lot of Pop Up Events and this is the best tool to set up last-minute appointments. Love how it can easily be connected to my website or sent as a link text. I use the free version, but considering getting the pro features."

    SPRAY. THE SEACOAST Google Marketplace
  • Pro

    "It's easy! The free version worked well for my needs, pro is even better (<$7 a month? $84 a year) - and I'm actually just happy to pay for this service since it has improved my work life so much! I've been using Koalendar for a year with 147 bookings & counting. I coordinate experiments for my lab & the back-and-forth of scheduling required SO many emails at all times of the day. Giving colleagues the power to view my availability & schedule themselves has been incredibly freeing. Koalendar is constantly being updated & new features are always being added. I have 4 booking pages (for different tasks) & had a linktree to let colleagues choose the appropriate page - but now Koalendar has a feature that does that for you! One less thing to manage!"

    Anjelica M. Capterra
  • Free

    "Outstanding. This is rock-solid software, and I'm impressed with how much it offers for free. Most of my users can get away with the free version."

    Gordon B. Capterra
  • Pro

    "I'm a fairly new Koalendar user, but I LOVE it! I found it while searching for a free way to schedule meetings that integrates with G Suite as my business is new. I used the free version for a week or so, and it was amazing, so I decided to upgrade for the paid features. It's so easy to use!"

    Allie Castellarin Google Marketplace
  • Free

    "This app is just WOW. I tried different scheduling apps, but Koalendar is an absolute winner! It has literally everything a small business owner needs. Others' paid versions can't match the free version nor the paid PRO version either. Will upgrade as soon as possible, I'm done looking for booking apps!"

    Realty Kiosk Google Chrome
  • Pro

    "The free version is a little limited, and I will likely end upgrading to the Pro version (which is reasonably priced). So far, it's working great and doing exactly what I want. It is as easy to use as they say, and it syncs really well. Thank you for the great free version and a pro version with stunning features."

    Lunar Tides Travel LLC Google Marketplace
  • Free

    "Super great. Free version has tons of what you might need, and I honestly am probably getting the paid version for a bit just because I'm so thankful for how good the free version is!"

    Jacob Paulson Google Marketplace
  • Pro

    "This tool is such a gem for the small business owner. Although I now use the paid version, I started with the free version and found it to be fully featured. The ease and simplicity of the app, in my opinion, are its shining accomplishment. The integration with Google Meet (free and pro versions) and Zoom (pro version) is more than helpful. Sending the link to potential clients has become part of my daily routine and an invaluable tool. I've received compliments from clients on the ease of use and convenience. The pro version was necessary for me because the nature of my business changed and I needed to gather more information in advance, so I needed to include questions. I am a huge fan of this app and have used it as a part of my offerings for the business clients I provide consulting to. Well done, highly recommended!"

    Janiece S. Capterra
  • Free

    "I run a mobile business, and we do a lot of Pop Up Events and this is the best tool to set up last-minute appointments. Love how it can easily be connected to my website or sent as a link text. I use the free version, but considering getting the pro features."

    SPRAY. THE SEACOAST Google Marketplace
  • Pro

    "It's easy! The free version worked well for my needs, pro is even better (<$7 a month? $84 a year) - and I'm actually just happy to pay for this service since it has improved my work life so much! I've been using Koalendar for a year with 147 bookings & counting. I coordinate experiments for my lab & the back-and-forth of scheduling required SO many emails at all times of the day. Giving colleagues the power to view my availability & schedule themselves has been incredibly freeing. Koalendar is constantly being updated & new features are always being added. I have 4 booking pages (for different tasks) & had a linktree to let colleagues choose the appropriate page - but now Koalendar has a feature that does that for you! One less thing to manage!"

    Anjelica M. Capterra
  • Free

    "Outstanding. This is rock-solid software, and I'm impressed with how much it offers for free. Most of my users can get away with the free version."

    Gordon B. Capterra

Upgrade, downgrade, cancel, or pause anytime

Koalendar offers one of the most flexible subscriptions on the market. On monthly plans, you can cancel at any time with no long term commitment. If you decide to stop using PRO, your account is not lost, all your booking pages, settings, and configurations remain saved under the Free plan, so you can come back and continue exactly where you left off. No lock ins, no pressure to upgrade, just full control over your subscription.

Advanced scheduling use cases with the Pro plan

  • Pro plan

    Teams use Koalendar PRO to manage meeting rooms, shared spaces, or physical resources. Each room has its own availability, avoiding double bookings and making it easy for anyone to reserve the right space at the right time.

  • Pro plan

    Professionals offering paid services use PRO to accept payments at booking time, control availability with advanced rules, and present a fully branded booking experience.

  • Pro plan

    Coaches, salons, fitness trainers, tutors, clinics, and service providers use Koalendar PRO to accept payments at booking time and secure in person appointments.

  • Pro plan

    Teams use PRO to manage multiple calendars, shared availability, and group scheduling. This is common for agencies, clinics, schools, and internal operations teams.

  • Pro plan

    Sales, onboarding, and support teams use PRO when scheduling is part of a larger process, connecting Koalendar with other tools and automating what happens before and after a booking.

  • Pro plan

    Coaches, consultants, and service based businesses use PRO to accept payments at booking time, reduce no shows, and confirm appointments only after payment is completed.

  • Pro plan

    Teams use Koalendar PRO to manage meeting rooms, shared spaces, or physical resources. Each room has its own availability, avoiding double bookings and making it easy for anyone to reserve the right space at the right time.

  • Pro plan

    Professionals offering paid services use PRO to accept payments at booking time, control availability with advanced rules, and present a fully branded booking experience.

  • Pro plan

    Coaches, salons, fitness trainers, tutors, clinics, and service providers use Koalendar PRO to accept payments at booking time and secure in person appointments.

  • Pro plan

    Teams use PRO to manage multiple calendars, shared availability, and group scheduling. This is common for agencies, clinics, schools, and internal operations teams.

  • Pro plan

    Sales, onboarding, and support teams use PRO when scheduling is part of a larger process, connecting Koalendar with other tools and automating what happens before and after a booking.

  • Pro plan

    Coaches, consultants, and service based businesses use PRO to accept payments at booking time, reduce no shows, and confirm appointments only after payment is completed.

Testimonials

Professionals ❤️ Koalendar

See how teams and professionals use Koalendar to simplify scheduling and reduce no-shows.

Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

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