Online tutoring scheduling software that helps tutors teach more and manage less
Simplify lesson bookings, reminders, and payments — whether you’re a private tutor or running a full tutoring center. Focus on teaching while Koalendar handles the scheduling.
Trusted by private tutors, online academies, and tutoring centers worldwide
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves.As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Special Back-to-School Deal — Up to 80% Off!
Apply before October 31st to get up to 80% off for schools, teachers & education professionals.
Let students book lessons anytime
Give students and parents a simple link to schedule sessions 24/7 — no more back-and-forth messages. With our online tutor booking software, you can teach more and spend less time coordinating.
- Instant bookings from any device
- Eliminate back-and-forth emails
- Sync automatically with Google, Outlook, or iCloud calendars
- Works perfectly for individual and group tutoring sessions
Stay organized with a clear tutoring schedule
Avoid missed classes or overlaps. Your tutor calendar management software keeps every student, subject, and session aligned. Automated reminders and time zone detection help you stay professional and reliable — wherever your students are.
- Smart time zone detection for remote students
- Automatic confirmations and rescheduling options
- Agenda view for all upcoming lessons
- Real-time updates on bookings and cancellations
Collect payments securely before each class
Stop chasing invoices. Koalendar’s payment integration lets you collect payments upfront for every tutoring session. Protect your income with flexible cancellation policies and clear payment rules.
- Collect payments with Stripe in 150+ currencies
- Optional prepayment before lessons
- Custom cancellation and refund policies
- Offer flexible pricing options for different lesson type
Prepare lessons with custom forms and file uploads
Know what your student needs before class. Custom intake forms and file sharing make it easy to prepare lessons ahead of time — perfect for assessments, homework reviews, or feedback collection.
- Ask custom questions on your booking form
- Collect assignments or supporting documents
- Share lesson plans and files automatically
- Send personalized follow-ups after each session
Testimonials
Tutors ❤️ Koalendar
See how tutors around the world simplify lesson scheduling, save hours weekly, and scale their tutoring business with Koalendar.
“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”
“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”
“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”
“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”
“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”
Everything tutors need in one powerful platform
Built for private tutors and online educators — automate your bookings, reminders, and payments effortlessly.
- Host individual or group classes effortlessly. Perfect for private tutoring sessions or small group lessons using our tutor session scheduling platform.
- Integrate Stripe to accept credit cards, Apple Pay, or Google Pay. Securely manage lesson payments and avoid last-minute cancellations.
- Reduce no-shows with automated email and SMS reminders. Keep students on track and boost attendance rates.
- Add questions, collect files, or request notes before each session so you’re fully prepared for every lesson.
- Koalendar automatically adjusts booking times based on your students’ locations — ideal for international tutoring.
- Works with Zoom, Google Meet, Microsoft Teams, Gmail, and hundreds more via Zapier. Automate scheduling and communication easily.
- Manage availability for several tutors in one place. Perfect for tutoring centers handling many subjects and instructors.
- Prevent double bookings by syncing with Google, Outlook, and iCloud calendars in real time.
- Create lessons of any duration to match your subjects and students’ needs — or let students choose the length that fits their schedule.
- Monitor your most booked time slots and attendance trends to improve scheduling efficiency and student retention.
Accept bookings for 1-on-1 or group lessons
Collect payments before each class
Automate confirmations and reminders
Customize booking forms and lesson details
Handle time zones for remote students
Integrate with your favorite tools
Simplify team scheduling for multiple tutors
Sync calendars instantly
Offer flexible lesson durations
Track performance and attendance
Integrations
Sync your tutoring schedule with the tools you already use
Koalendar connects seamlessly with Google Calendar, Zoom, Gmail, Stripe, and more — so you can manage lessons, reminders, and payments all in one place.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
What is online tutoring scheduling software?
Online tutoring scheduling software helps tutors manage lesson bookings, cancellations, and payments automatically. Students can schedule, reschedule, or cancel sessions easily, while tutors get instant notifications and calendar sync to stay organized.
Can I collect payments before classes with Koalendar?
Yes. With Koalendar’s built-in Stripe integration, tutors can collect payments before each lesson or offer flexible pricing options. It’s a reliable way to secure bookings and minimize last-minute cancellations.
Is Koalendar suitable for private tutors and tutoring centers?
Absolutely. Whether you’re a solo educator or managing a team of tutors, Koalendar works as appointment scheduling software for tutors of all sizes. You can manage multiple calendars, subjects, and tutors in one dashboard.
Can I use Koalendar to teach students in different time zones?
Yes. Koalendar automatically detects and adjusts time zones, making it perfect for online tutors with remote students around the world.
How do I handle cancellations or rescheduling?
You can set a custom cancellation policy, allow rescheduling within certain time limits, and automate notifications. This gives you full control over your schedule and helps enforce professional boundaries.
Is there a free plan for tutors?
Yes. Koalendar’s free plan includes unlimited bookings, calendar sync, and automated reminders — perfect for individual tutors starting out. You can upgrade anytime to unlock advanced features like branding, payments, and custom notifications.
Tips to grow your tutoring business efficiently
Discover practical ways to retain students, manage schedules, automate reminders, and collect payments seamlessly — all while spending more time teaching.
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Simplify your tutoring schedule today
Join thousands of tutors using Koalendar to automate bookings, reminders, and payments — and focus more on what you do best: teaching.
Start free today!
Up to 80% off for educators if you apply before October 31st!