What is online tutoring scheduling software?

Online tutoring scheduling software helps tutors manage lesson bookings, cancellations, and payments automatically. Students can schedule, reschedule, or cancel sessions easily, while tutors get instant notifications and calendar sync to stay organized.

Can I collect payments before classes with Koalendar?

Yes. With Koalendar’s built-in Stripe integration, tutors can collect payments before each lesson or offer flexible pricing options. It’s a reliable way to secure bookings and minimize last-minute cancellations.

Is Koalendar suitable for private tutors and tutoring centers?

Absolutely. Whether you’re a solo educator or managing a team of tutors, Koalendar works as appointment scheduling software for tutors of all sizes. You can manage multiple calendars, subjects, and tutors in one dashboard.

Can I use Koalendar to teach students in different time zones?

Yes. Koalendar automatically detects and adjusts time zones, making it perfect for online tutors with remote students around the world.

How do I handle cancellations or rescheduling?

You can set a custom cancellation policy, allow rescheduling within certain time limits, and automate notifications. This gives you full control over your schedule and helps enforce professional boundaries.

Is there a free plan for tutors?

Yes. Koalendar’s free plan includes unlimited bookings, calendar sync, and automated reminders — perfect for individual tutors starting out. You can upgrade anytime to unlock advanced features like branding, payments, and custom notifications.

Industries / Education /Koalendar for Tutors

Rated 4.9/5 with 808 reviews on

Simplify scheduling and focus on tutoring

Automate lesson bookings, reminders, and payments with Koalendar, an easy scheduling software for private tutors and tutoring centers. Spend more time teaching while Koalendar takes care of scheduling.

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Online tutoring scheduling software interface

Trusted by private tutors, online academies, and tutoring centers worldwide

Try an interactive demo of a tutoring session booking page and walk through the full scheduling flow.

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Alessandra Fanelli

Program Manager at Muhlenberg College

Magdalena Blum

Development Director at IPS Wrocław

Let students book lessons anytime

Give students and parents a simple link to schedule sessions 24/7 — no more back-and-forth messages. With our online tutor booking software, you can teach more and spend less time coordinating.

Instant bookings from any device
Eliminate back-and-forth emails
Sync automatically with Google, Outlook, or iCloud calendars
Works perfectly for individual and group tutoring sessions

Accept bookings instantly

Stay organized with a clear tutoring schedule

Avoid missed classes or overlaps. Your tutor calendar management software keeps every student, subject, and session aligned. Automated reminders and time zone detection help you stay professional and reliable — wherever your students are.

Smart time zone detection for remote students
Automatic confirmations and rescheduling options
Agenda view for all upcoming lessons
Real-time updates on bookings and cancellations

Keep your schedule in sync

Collect payments securely before each class

Stop chasing invoices. Koalendar’s payment integration lets you collect payments upfront for every tutoring session. Protect your income with flexible cancellation policies and clear payment rules.

Collect payments with Stripe in 150+ currencies
Optional prepayment before lessons
Custom cancellation and refund policies
Offer flexible pricing options for different lesson type

Get paid automatically

Prepare lessons with custom forms and file uploads

Know what your student needs before class. Custom intake forms and file sharing make it easy to prepare lessons ahead of time — perfect for assessments, homework reviews, or feedback collection.

Ask custom questions on your booking form
Collect assignments or supporting documents
Share lesson plans and files automatically
Send personalized follow-ups after each session

Collect lesson details upfront

Testimonials

Tutors ❤️ Koalendar

See how tutors around the world simplify lesson scheduling, save hours weekly, and scale their tutoring business with Koalendar.

Shenna Sutton

K–12 Middle School Teacher

Shenna Sutton

K–12 Middle School Teacher

“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”

Emily B.

Head Teacher

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”

Courtney D.

Lecturer at Higher Education

“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”

Kaylee W.

FACS Teacher

“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”

Kaleena C.

HS College Counselor

“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”

Candee M.

Assistant High School Principal

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything tutors need in one powerful platform

Automate your bookings, reminders, and payments effortlessly.

Accept bookings for 1-on-1 or group lessons

Host individual or group classes effortlessly. Perfect for private tutoring sessions or small group lessons using our tutor session scheduling platform.

Collect payments before each class

Integrate Stripe to accept credit cards, Apple Pay, or Google Pay. Securely manage lesson payments and avoid last-minute cancellations.

Automate confirmations and reminders

Reduce no-shows with automated email and SMS reminders. Keep students on track and boost attendance rates.

Customize booking forms and lesson details

Add questions, collect files, or request notes before each session so you’re fully prepared for every lesson.

Handle time zones for remote students

Koalendar automatically adjusts booking times based on your students’ locations — ideal for international tutoring.

Integrate with your favorite tools

Works with Zoom, Google Meet, Microsoft Teams, Gmail, and hundreds more via Zapier. Automate scheduling and communication easily.

Simplify team scheduling for multiple tutors

Manage availability for several tutors in one place. Perfect for tutoring centers handling many subjects and instructors.

Sync calendars instantly

Prevent double bookings by syncing with Google, Outlook, and iCloud calendars in real time.

Offer flexible lesson durations

Create lessons of any duration to match your subjects and students’ needs — or let students choose the length that fits their schedule.

Track performance and attendance

Monitor your most booked time slots and attendance trends to improve scheduling efficiency and student retention.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Tutor scheduling software for every budget

Generous plans. Essential features. Unbeatable value.

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Sync your tutoring schedule with the tools you already use

Koalendar connects seamlessly with Google Calendar, Zoom, Gmail, Stripe, and more — so you can manage lessons, reminders, and payments all in one place.

Explore all integrations

Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: Online tutoring scheduling software helps tutors manage lesson bookings, cancellations, and payments automatically. Students can schedule, reschedule, or cancel sessions easily, while tutors get instant notifications and calendar sync to stay organized.
: Yes. With Koalendar’s built-in Stripe integration, tutors can collect payments before each lesson or offer flexible pricing options. It’s a reliable way to secure bookings and minimize last-minute cancellations.
: Absolutely. Whether you’re a solo educator or managing a team of tutors, Koalendar works as appointment scheduling software for tutors of all sizes. You can manage multiple calendars, subjects, and tutors in one dashboard.
: Yes. Koalendar automatically detects and adjusts time zones, making it perfect for online tutors with remote students around the world.
: You can set a custom cancellation policy, allow rescheduling within certain time limits, and automate notifications. This gives you full control over your schedule and helps enforce professional boundaries.
: Yes. Koalendar’s free plan includes unlimited bookings, calendar sync, and automated reminders — perfect for individual tutors starting out. You can upgrade anytime to unlock advanced features like branding, payments, and custom notifications.

Tips to grow your tutoring business efficiently

Discover practical ways to retain students, manage schedules, automate reminders, and collect payments seamlessly — all while spending more time teaching.