Simplify scheduling and focus on tutoring
Automate lesson bookings, reminders, and payments with Koalendar, an easy scheduling software for private tutors and tutoring centers. Spend more time teaching while Koalendar takes care of scheduling.
Trusted by private tutors, online academies, and tutoring centers worldwide
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves. As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Let students book lessons anytime
Give students and parents a simple link to schedule sessions 24/7 — no more back-and-forth messages. With our online tutor booking software, you can teach more and spend less time coordinating.
- Instant bookings from any device
- Eliminate back-and-forth emails
- Sync automatically with Google, Outlook, or iCloud calendars
- Works perfectly for individual and group tutoring sessions
Stay organized with a clear tutoring schedule
Avoid missed classes or overlaps. Your tutor calendar management software keeps every student, subject, and session aligned. Automated reminders and time zone detection help you stay professional and reliable — wherever your students are.
- Smart time zone detection for remote students
- Automatic confirmations and rescheduling options
- Agenda view for all upcoming lessons
- Real-time updates on bookings and cancellations
Collect payments securely before each class
Stop chasing invoices. Koalendar’s payment integration lets you collect payments upfront for every tutoring session. Protect your income with flexible cancellation policies and clear payment rules.
- Collect payments with Stripe in 150+ currencies
- Optional prepayment before lessons
- Custom cancellation and refund policies
- Offer flexible pricing options for different lesson type
Prepare lessons with custom forms and file uploads
Know what your student needs before class. Custom intake forms and file sharing make it easy to prepare lessons ahead of time — perfect for assessments, homework reviews, or feedback collection.
- Ask custom questions on your booking form
- Collect assignments or supporting documents
- Share lesson plans and files automatically
- Send personalized follow-ups after each session
Testimonials
Tutors ❤️ Koalendar
See how tutors around the world simplify lesson scheduling, save hours weekly, and scale their tutoring business with Koalendar.
Everything tutors need in one powerful platform
Automate your bookings, reminders, and payments effortlessly.
Accept bookings for 1-on-1 or group lessons
Host individual or group classes effortlessly. Perfect for private tutoring sessions or small group lessons using our tutor session scheduling platform.
Collect payments before each class
Integrate Stripe to accept credit cards, Apple Pay, or Google Pay. Securely manage lesson payments and avoid last-minute cancellations.
Automate confirmations and reminders
Reduce no-shows with automated email and SMS reminders. Keep students on track and boost attendance rates.
Customize booking forms and lesson details
Add questions, collect files, or request notes before each session so you’re fully prepared for every lesson.
Handle time zones for remote students
Koalendar automatically adjusts booking times based on your students’ locations — ideal for international tutoring.
Integrate with your favorite tools
Works with Zoom, Google Meet, Microsoft Teams, Gmail, and hundreds more via Zapier. Automate scheduling and communication easily.
Simplify team scheduling for multiple tutors
Manage availability for several tutors in one place. Perfect for tutoring centers handling many subjects and instructors.
Sync calendars instantly
Prevent double bookings by syncing with Google, Outlook, and iCloud calendars in real time.
Offer flexible lesson durations
Create lessons of any duration to match your subjects and students’ needs — or let students choose the length that fits their schedule.
Track performance and attendance
Monitor your most booked time slots and attendance trends to improve scheduling efficiency and student retention.
Integrations
Sync your tutoring schedule with the tools you already use
Koalendar connects seamlessly with Google Calendar, Zoom, Gmail, Stripe, and more — so you can manage lessons, reminders, and payments all in one place.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Online tutoring scheduling software helps tutors manage lesson bookings, cancellations, and payments automatically. Students can schedule, reschedule, or cancel sessions easily, while tutors get instant notifications and calendar sync to stay organized.
Yes. With Koalendar’s built-in Stripe integration, tutors can collect payments before each lesson or offer flexible pricing options. It’s a reliable way to secure bookings and minimize last-minute cancellations.
Absolutely. Whether you’re a solo educator or managing a team of tutors, Koalendar works as appointment scheduling software for tutors of all sizes. You can manage multiple calendars, subjects, and tutors in one dashboard.
Yes. Koalendar automatically detects and adjusts time zones, making it perfect for online tutors with remote students around the world.
You can set a custom cancellation policy, allow rescheduling within certain time limits, and automate notifications. This gives you full control over your schedule and helps enforce professional boundaries.
Yes. Koalendar’s free plan includes unlimited bookings, calendar sync, and automated reminders — perfect for individual tutors starting out. You can upgrade anytime to unlock advanced features like branding, payments, and custom notifications.
Tips to grow your tutoring business efficiently
Discover practical ways to retain students, manage schedules, automate reminders, and collect payments seamlessly — all while spending more time teaching.
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Simplify your tutoring schedule today
Join thousands of tutors using Koalendar to automate bookings, reminders, and payments — and focus more on what you do best: teaching.
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