Scheduling software for colleges that keeps students, faculty, and departments in sync
Give your campus a simple way to manage classes, book rooms, coordinate faculty meetings, and streamline student consultation requests — all from one intuitive platform.
Trusted by universities, colleges, and academic programs for effortless coordination
Campus-wide scheduling made effortless
With all your academic events, advising sessions, and department meetings in one place, your college finally avoids double-bookings and last-minute conflicts. Our scheduling platform gives teams clarity across classroom coordination, teacher time-slot management, and student appointments so every department stays aligned.
- Prevent conflicts across rooms, labs, and faculty availability
- Coordinate recurring classes or one-time academic events
- Sync instantly with Google, Outlook, or iCloud calendars
- Centralize schedules across departments and student services
Higher attendance for advising, classes, and events
Automated confirmations and reminders help reduce no-shows for office hours, student consultations, and faculty meetings. Whether students are on campus or remote, they receive timely alerts — keeping academic operations smooth and predictable.
- Email and SMS reminders built-in
- Smart time zone detection for remote or international students
- Branded confirmations and consistent communication
- Easy rescheduling to prevent cancellations
Students can book anytime — from any device
Stop juggling email requests for office hours, tutoring sessions, or administrative appointments. With our college scheduling software, students and faculty book instantly through a shareable link. It’s fast, accessible, and eliminates unnecessary back-and-forth.
- 24/7 booking for advising, tutoring, and department services
- Custom pages for faculty, programs, and campus offices
- Instant confirmations reduce confusion
- Perfect for undergraduate and graduate programs
Better preparation for faculty meetings and student advising
Collect the details you need ahead of time and keep conversations productive. With custom intake forms, file uploads, and automated follow-ups, faculty can prepare for advising, project reviews, or departmental meetings with zero extra work.
- Custom intake forms gather student needs and goals
- Collect assignments, documents, or project files
- Share materials automatically before the meeting
- Follow-up emails keep academic progress on track
Testimonials
Colleges ❤️ Koalendar
See how academic institutions use Koalendar to streamline student services, simplify faculty coordination, and reduce scheduling conflicts campus-wide.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything colleges need in one simple platform
Built for higher education: faculty, students, departments, and resources — all connected.
- Connect with Zoom, Google Meet, Gmail, Stripe, and hundreds more via Zapier. Perfect for academic events, faculty meetings, and student advising.
- Set up unique links for advising sessions, tutoring centers, labs, administrative offices, or faculty office hours — all with real-time availability.
- Send confirmations, reminders, and post-meeting follow-ups for academic advising, student check-ins, or faculty coordination.
- Request uploads like research proposals, forms, or assignments ahead of advising sessions or committee meetings.
- Use our room scheduling software for colleges to manage labs, classrooms, conference rooms, and specialized resources with conflict prevention and clear availability.
- Set office hours, enrollment periods, semester events, or seasonal appointment windows with flexible booking rules.
- Use password-protected pages and permission-based access for counseling, student support services, or internal faculty meetings.
- Get alerts for new bookings, cancellations, or changes — ideal for advisors, faculty, and administrative staff.
- Perfect for international students and online programs — automatically adjusts bookings to each participant’s local time.
- Build complex advising schedules, interview blocks, or multi-session academic events with ease and preview conflicts instantly.
Integrate effortlessly with campus tools
Create booking pages for programs and departments
Automate reminders and follow-ups
Collect files and student details in advance
Room and resource management
Adapt to academic calendars
Privacy for sensitive academic appointments
Instant campus-wide notifications
Multi-time zone support
Bulk scheduling for departments
Integrations
Sync your campus operations with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier to streamline academic events, student services, and faculty coordination.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Scheduling software for colleges helps institutions coordinate classes, advising sessions, student appointments, and faculty meetings. It includes booking pages, automated reminders, calendar syncing, and resource management so departments can avoid scheduling conflicts and reduce administrative work.
Yes. Koalendar also works as room scheduling software for colleges, making it easy to manage classrooms, labs, and departmental resources without double-bookings.
Absolutely. Faculty can create unlimited booking pages for office hours, research meetings, student consultations, and committee sessions. Each page updates availability in real time and sends automatic confirmations.
Yes. You can embed your booking pages on departmental websites, advising portals, or student service pages so students can book without leaving your site.
Yes. Students can upload documents such as forms, assignments, research proposals, or project files directly through the booking form.
Yes. Koalendar offers a free forever plan with unlimited booking pages, calendar sync, and reminders. Colleges can upgrade for premium features like branding, advanced automations, and payment collection whenever needed.
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College scheduling software that keeps everything running smoothly
From advising to classroom coordination, start free with Koalendar’s simple scheduling solution for academic institutions.
Start free today!