Library calendar software for events, rooms, and staff scheduling
Give patrons and staff a simple way to reserve rooms, book services, and stay organized — without email back-and-forth. Designed for public, academic, and multi-branch libraries looking to streamline operations with a modern, friendly system.
Trusted by public, academic, and community libraries to simplify bookings and reduce administrative workload
Real-time room availability for every library space
No more spreadsheets or juggling multiple calendars. With a clear room availability checker for libraries, staff and patrons instantly see what’s free — whether it's a study room, makerspace, or computer station. Our library calendar software prevents double-bookings and keeps every space running smoothly.
- Prevent overlaps with real-time scheduling
- Manage study rooms, event spaces, and equipment
- Sync with Google, Outlook, or iCloud calendars
- Ideal for public and academic library room scheduling
Higher attendance for classes and library events
Workshops, author talks, and tutoring sessions see higher turnout when reminders handle themselves. Automated confirmations reduce time wasted on emailing confirmations and reminders — helping your library increase attendance effortlessly.
- Automated email and SMS reminders
- Smart time-zone support for virtual programs
- Branded confirmations and follow-ups
- Easy rescheduling reduces cancellations
Let patrons book services and rooms anytime
From research assistance to equipment checkout, your patrons can self-book through a simple online booking page for library services — no phone calls or desk lineups needed. Perfect for public library calendar systems, university library room booking systems, and everything in between.
- 24/7 online booking from any device
- Custom pages for rooms, services, and events
- Instant confirmations keep everyone informed
- Supports multi-branch library scheduling systems
Collect forms, files, and details in advance
Whether you’re preparing for research consultations, equipment checkout, or community programs, custom intake forms help you gather everything ahead of time. Great for academic library scheduling systems that require context before appointments.
- Custom forms for service-specific needs
- File uploads for research prep or documents
- Share materials automatically after booking
- Follow-up reminders keep services on track
Testimonials
Libraries ❤️ Koalendar
Public, university, and community libraries use Koalendar to simplify reservations, boost event attendance, and streamline staff and service scheduling.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything libraries need in one simple platform
Built for library rooms, services, programs, and staff — all in one place.
- Create intuitive booking pages for study rooms, makerspaces, equipment checkout, research consultations, or community events. Real-time availability helps increase room and facility utilisation across your library.
- Reduce no-shows with automated notifications and reminders for room reservations, events, and appointments. Perfect for busy branches managing dozens of bookings per day.
- Collect ID documents, research topics, project files, or service needs before appointments. Ideal for academic consultations, study room policies, and community program requirements.
- Manage multiple library locations from one dashboard. Each branch gets its own booking rules, staff permissions, and booking pages, while administrators stay in full control.
- Use Koalendar as lightweight library staff scheduling software. Enable shift swapping and time-off requests, assign service providers for appointments, and coordinate front-desk coverage with ease.
- Add your online booking page for library services directly to your website, catalog, or intranet so patrons can book without navigating away.
- Protect sensitive bookings such as staff meetings or research consultations using password protection or restricted access pages.
- Connect Google Calendar, Outlook, Zoom, Teams, Stripe, Zapier, and more to keep your library's operations aligned and automated.
- Understand which rooms, services, and events are most in demand so you can plan programming, staffing, and resources more effectively.
- Adjust buffers, limits, booking windows, or time-based rules to fit your library’s policies — including peak/off-peak hours and equipment-use rules.
Booking pages for every room, service, or program
Automated confirmations & reminders
Custom intake forms & file uploads
Multi-branch management
Staff scheduling & shift management
Embed anywhere
Privacy and access controls
Sync with your existing tools
Analytics for smarter planning
Set flexible booking rules
Integrations
Sync your library scheduling system with tools you already use
Connect seamlessly with Google Calendar, Zoom, Gmail, Stripe, and hundreds more to keep bookings, reminders, and communications in perfect sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Library calendar software helps libraries organize room reservations, appointments, and events in a single, user-friendly system. Patrons and staff can reserve spaces or services online, while automated reminders, calendar syncing, and room availability tools prevent double-bookings and reduce administrative work.
Yes. Koalendar works perfectly as library scheduling software for events, study rooms, tutoring sessions, research consultations, community programs, and equipment checkout. Each booking page displays real-time availability, and automated reminders help increase attendance.
Absolutely. You can embed Koalendar directly on your library’s website or catalog so patrons can reserve rooms or services without leaving the page. It works on all devices and supports public library calendar systems and academic library scheduling systems alike.
Yes. You can manage study rooms, meeting rooms, multimedia spaces, and specialty areas with real-time availability, automated reminders, and customizable booking rules. This makes Koalendar a powerful library room scheduling software alternative.
Yes. Staff can manage shift swaps, time-off requests, internal meetings, and service appointments. Administrators can assign permissions, manage teams, and coordinate across branches using our library staff scheduling software capabilities.
Yes. Koalendar offers a free plan with unlimited booking pages, automated reminders, and calendar sync. Libraries can use it to manage rooms, services, and programs at no cost. Upgrading unlocks advanced features like branding, payments, and custom booking rules.
Library calendar software made simple
From public libraries to university campuses, streamline room reservations, staff scheduling, and patron services with Koalendar’s easy-to-use platform.
Start free today!