Language school scheduling software
Give students an easy way to book classes while your team stays in control with a flexible language school scheduling system. Koalendar's language school scheduling software helps you coordinate teachers, rooms, private lessons, group classes, payments, and online or in-person sessions without endless back-and-forth.
From independent tutors to multi-teacher language academies, schools rely on simple scheduling to keep lessons running smoothly
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves. As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Let students book lessons anytime
Turn inquiries into confirmed lessons without the email back-and-forth. Students can see real availability and book private or group sessions online, while your calendars stay synced automatically. This language school scheduling software makes student self-booking for language classes simple for your team and convenient for learners.
- 24/7 student self-booking for language classes
- Automatic Google, Outlook, and iCloud calendar sync
- Flexible private language lesson scheduling
- A simple online booking system for language schools
Collect student details before every lesson
Use custom booking forms to understand each student's needs before class starts. Ask about proficiency level, learning goals, preferred course, or other requirements, and let students upload relevant files so teachers can prepare with the right context.
- Custom questions for level, goals, and course preferences
- File uploads for assignments or supporting documents
- Conditional questions for more relevant intake forms
- Automatic confirmations and reminders after booking
Keep teachers, rooms, and classes organized
Give admins a clear view of upcoming lessons and keep every teacher's schedule easier to manage. Your language school booking system can support private sessions, group classes, different lesson lengths, multiple locations, and recurring language lesson scheduling without relying on scattered spreadsheets.
- Clear agenda for upcoming classes and private lessons
- Coordinate teachers, services, rooms, and resources
- Support recurring lessons and multi-date bookings
- Keep students and teachers updated with reminders
Reduce language class no-shows
Keep students and teachers on the same page with automated email and SMS reminders, calendar invitations, and booking updates. For group lessons, multiple attendees can reserve the same slot, helping your team run a reliable group language class booking system.
- Email and SMS reminders before lessons
- Calendar invitations for students and teachers
- Multiple attendees for group language classes
- Automatic updates for cancellations and reschedules
Testimonials
Language Schools ❤️ Koalendar
Language schools, tutors, and teaching teams use Koalendar to spend less time coordinating schedules and more time helping students learn.
“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”
“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”
“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”
“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”
“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”
Everything your language school needs to stay organized
Language school scheduling software for teachers, classes, rooms, and students.
Multi-teacher scheduling software
Manage your teacher team from one workspace, use collective or round-robin scheduling, assign teachers to specific lessons, and let each teacher follow their own availability and time zone.
Admin view for your teacher team
Give administrators centralized control with team roles and the ability to manage teammates' booking pages. Keep teacher schedules organized without asking every instructor to manage setup alone.
Classroom and room scheduling
Use resources alongside hosts and services to coordinate physical classrooms. This makes Koalendar useful as a classroom booking system for language schools and language school room booking software when lessons depend on room availability.
Private, group, and recurring lessons
Offer one-to-one lessons, group classes, multiple dates in one booking, or recurring series. Set capacity for group sessions and let students choose the class format that suits them.
Student self-booking
Share a booking link or embed scheduling on your website so students can choose an available teacher, service, duration, or location without contacting your admin team first.
Payments for lessons and courses
Collect payment through Stripe when students book, with support for cards, Apple Pay, Google Pay, multiple currencies, coupons, taxes, and pricing per service, time slot, hour, or attendee.
Online and in-person lesson options
Let students choose between in-person and online meetings. Connect Zoom, Google Meet, or Microsoft Teams so virtual lessons receive the right meeting link automatically.
Calendar sync and conflict prevention
Connect Google Calendar, Outlook, or iCloud so busy times are blocked and confirmed lessons appear on the right calendars. It is especially helpful for multi-location language school scheduling.
Automatic lesson reminders
Send email and SMS reminders, confirmations, calendar invitations, and follow-ups to help students remember upcoming lessons and reduce missed classes.
Custom forms and file uploads
Collect proficiency levels, course preferences, learning goals, placement information, or files during booking so teachers have the context they need before the lesson begins.
Integrations
Connect your language school booking system with the tools you use
Sync Google, Outlook, and iCloud calendars, create online lessons with Zoom, Google Meet, or Microsoft Teams, collect payments with Stripe, and connect thousands of other workflows through Zapier.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Koalendar works as language school booking software that lets students reserve lessons online while your team controls availability, teachers, rooms, services, class capacity, and booking rules. You can use it for private lessons, group classes, recurring sessions, and language tutoring center scheduling software workflows without coordinating every booking manually.
Yes. Koalendar supports multi-teacher scheduling with shared workspaces, admin roles, collective bookings, and round-robin assignment. Admins can manage teammates' booking pages, while each teacher can keep their own availability and calendar connections.
Yes. You can offer several meeting locations on the same booking page, including in-person lessons, Zoom, Google Meet, or Microsoft Teams. This makes it easy to use Koalendar as language lesson scheduling software for schools that teach online, on campus, or both.
Yes. Koalendar supports private language lesson scheduling, group sessions with multiple attendees, multiple dates in one checkout, and recurring lesson series. You can also offer different services, durations, teachers, resources, and prices from your booking setup.
Yes. Stripe lets you collect payment during booking using cards, Apple Pay, Google Pay, and other supported payment methods. You can price lessons per slot, service, hour, or attendee, and paid recurring bookings can be collected as a package up front.
The Koalendar product materials provided for this page do not list a native waitlist feature. You can, however, control group class capacity with attendee limits, restrict bookings with booking limits, use an approval workflow for new requests, and send automated reminders to help manage attendance.
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Make language class scheduling easier for everyone
Give students a simpler way to book while your admins and teachers stay organized across classes, rooms, payments, and online or in-person lessons.
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Education
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