Appointment scheduling software for legal firms that simplifies client meetings and case coordination
Run your law office smoothly with automated scheduling, reminders, and secure client intake — all in one easy-to-use platform built for busy attorneys.
Trusted by law offices, solo practitioners, and multi-attorney firms to simplify client scheduling
Book consultations without the back-and-forth
Let clients instantly book consultations, discovery calls, or follow-ups through a simple link. Koalendar automatically syncs with your Google, Outlook, or iCloud calendar — eliminating double-bookings and missed appointments for your entire firm.
- 24/7 online booking from any device
- Automatic calendar sync with Google, Outlook, and iCloud
- Prevent scheduling conflicts between multiple attorneys
- Instant confirmation emails for clients
Stay prepared with custom intake forms and file sharing
Collect essential client details before each meeting. Whether it’s case background, contact information, or supporting documents, our customizable forms and secure file upload options help attorneys walk into every consultation prepared.
- Custom intake forms for case details and client info
- Secure file uploads for legal documents
- Automated confirmation and reminder emails
- Perfect for consultations, discovery calls, or follow-ups
Manage your entire firm’s calendar with ease
Coordinate multiple attorneys and support staff effortlessly. From collective bookings to round-robin scheduling, Koalendar makes it easy to distribute meetings and manage multi-attorney availability without confusion or overlap.
- Shared firm calendar and multi-attorney booking options
- Collective and round-robin scheduling
- Real-time notifications for new or canceled appointments
- Centralized management for administrators
Reduce no-shows and keep clients informed
Automatic reminders, branded follow-ups, and rescheduling options ensure clients never miss a meeting. Text and email notifications go out automatically so you can focus on your cases — not on chasing confirmations.
- Automated SMS and email reminders
- Branded follow-ups and confirmations
- Time zone detection for remote consultations
- Easy rescheduling options for clients
Testimonials
Law professionals ❤️ Koalendar
Attorneys, paralegals, and firm administrators use Koalendar to manage consultations and court dates effortlessly — saving hours every week.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your law firm needs in one simple platform
Powerful features for modern legal practices
- Create dedicated booking links for different attorneys or services — from immigration law to family consultations. Display real-time availability and manage client meetings efficiently.
- Sync seamlessly with Google or Outlook Calendar, Zoom, Microsoft Teams, and Stripe. Automate workflows via Zapier or webhooks for client onboarding and document management.
- Send branded confirmations, reminder emails, and follow-ups directly from your firm’s domain. Keep clients informed every step of the way — without manual effort.
- Protect sensitive case information with password-protected booking pages and secure file upload. Keep confidential consultations private and compliant.
- Accept payments upfront for paid consultations or retainers using Stripe. Offer flexible pricing per hour or per case, and automate receipts for clients.
- Use round-robin or collective scheduling for shared practice areas. Assign the right attorney automatically based on availability and workload.
- Gather client details with customizable intake forms and enable document uploads — perfect for case preparation or immigration filings.
- Automatically generate secure Zoom, Microsoft Teams, or Google Meet links for virtual client consultations.
- Monitor bookings, conversion rates, and client engagement using Google Analytics and Meta Pixel integrations.
- Ideal for global clients — Koalendar automatically adjusts meeting times and displays pages in the client’s preferred language.
Custom booking pages for every attorney or practice area
Integrate with your favorite tools
Automated reminders and follow-ups
Secure client data and private bookings
Collect payments for consultations
Multi-attorney coordination made simple
Smart intake and documentation
Video conferencing built-in
Comprehensive analytics and tracking
Timezone and language detection
Integrations
Connect Koalendar with your firm’s favorite tools
From Google Calendar and Zoom to Stripe and Zapier — integrate seamlessly with the software your firm already depends on for case management, billing, and communication.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
It’s a tool designed to help law offices and attorneys automate client bookings, consultations, and case meetings. Koalendar syncs with your calendars, sends reminders, and prevents double-bookings so your firm can focus on clients, not coordination.
Yes. Koalendar’s attorney scheduling software supports multi-attorney setups with shared or individual calendars. You can use round-robin or collective scheduling to balance workloads and avoid conflicts.
Yes. You can easily connect Stripe to your Koalendar account and collect payments securely for consultations, retainers, or case reviews — no commission fees charged.
Absolutely. You can password-protect booking pages, require approval for appointments, and ensure all data is encrypted. Koalendar follows industry best practices to protect sensitive client information.
Yes. Koalendar integrates with Zoom, Google Meet, and Microsoft Teams so you can host secure virtual consultations with automatic meeting links and reminders.
Yes. Whether you’re a solo attorney or part of a multi-lawyer practice, Koalendar’s calendaring software for lawyers adapts to your needs. You can start free and upgrade anytime for advanced team and automation features.
Appointment scheduling software for legal firms made simple
From solo attorneys to multi-lawyer practices, Koalendar helps you schedule smarter, save time, and deliver a professional booking experience your clients will appreciate.
Start free today!