Nonprofit scheduling software that organizes volunteers, donors, and community programs
Make it simple for volunteers, donors, and staff to book time, join events, and support your mission—without back-and-forth emails or complicated tools.
Trusted by community organizations, charities, and mission-driven teams that need effortless scheduling
Clear scheduling for programs, shifts, and services
Stop juggling spreadsheets and scattered calendars. With everything in one place, your team stays aligned—whether you're coordinating volunteer shifts, donor meetings, or service appointments. Our system syncs with your calendars instantly so you avoid double-bookings and keep programs running smoothly.
- Centralize all programs, events, and volunteer shifts
- Prevent overlaps with automatic calendar sync
- Manage recurring services and outreach events
- Coordinate teams, locations, and resources
Higher turnout for events and community programs
Confirmation emails, reminders, and time-zone smart scheduling help ensure volunteers, donors, and participants show up. With fewer no-shows and smoother communication, your organization can focus on impact—not logistics.
- Automated email and SMS reminders
- Time-zone smart scheduling for virtual events
- Branded confirmations and follow-ups
- Easy rescheduling to keep attendance high
Let volunteers and donors book anytime
Empower volunteers, donors, and clients to book appointments or sign up for programs 24/7. No more phone tag or slow response times—just one simple link for quick, stress-free scheduling. Perfect for organizations managing ongoing community services or recurring appointments.
- Self-service booking from any device
- Create pages for staff, programs, or service types
- Instant confirmations reduce confusion
- Ideal for charities, nonprofits, and community groups
Collect information and prepare before each meeting
Gather the details you need ahead of time—documents, forms, intake questions, or service requirements. Whether it's volunteer onboarding, donor meetings, or service appointments, everyone arrives ready and informed.
- Custom intake forms for volunteer or client needs
- Collect files, waivers, or documents
- Share guides or resources automatically
- Automated follow-ups keep momentum going
Testimonials
Nonprofits ❤️ Koalendar
See how charities, community groups, and mission-driven teams simplify volunteer coordination, donor meetings, and program scheduling with Koalendar.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything nonprofits need in one simple platform
Built for volunteer coordination, donor outreach, and community programs
- Create unlimited booking pages for programs, community services, volunteer onboarding, or donor meetings. Real-time availability keeps everyone aligned.
- Send branded confirmations, reminders, and follow-ups to volunteers, donors, or clients so no one misses an event or appointment.
- Collect essential information—interests, skills, documents, waivers, or service requirements—before the meeting or event.
- Use integrated payment tools to accept optional donations or service fees at the time of booking.
- Easily set recurring availability, seasonal programs, fixed service windows, or community event hours.
- Use password-protected pages and privacy settings for sensitive meetings, internal team coordination, or protected services.
- Connect instantly with Zoom, Google Meet, Stripe, Outlook, iCloud, Gmail, Zapier and more to keep everything in sync.
- Coordinate with multiple staff or volunteer leaders using collective scheduling or round-robin assignments.
- Perfect for organizations with distributed teams or virtual volunteer programs.
- Collect documents from volunteers or clients and share program resources automatically.
Easy booking pages for events, services, and volunteer shifts
Automate confirmations, reminders, and updates
Custom forms for volunteer intake or service needs
Collect optional donations during scheduling
Flexible scheduling for recurring programs
Volunteer privacy and secure data collection
Integrate with the tools nonprofits already use
Multiple hosts for programs and events
Automatic time-zone detection for remote volunteers
File uploads and resource sharing
Integrations
Sync your nonprofit scheduling with the tools you already use
Connect Koalendar with Google Calendar, Zoom, Stripe, Gmail, Zapier and more—so scheduling, communication, and service coordination stay perfectly aligned.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Nonprofit scheduling software helps charities, community groups, and mission-driven organizations coordinate volunteers, manage donor meetings, and run service appointments. With tools like online booking pages, calendar sync, automated reminders, and custom forms, your team can reduce admin time and avoid double-bookings.
Yes. Koalendar makes volunteer scheduling simple with customizable booking pages, shift availability, and automated reminders. Volunteers can self-select the times that work best, improving engagement and reducing no-shows.
Yes. Koalendar works seamlessly for community events, fundraisers, service programs, and workshops. You can allow groups to sign up, collect information, accept optional donations, and send automated reminders.
Absolutely. You can embed your booking pages on your website so volunteers, donors, or clients can sign up without leaving your site.
Yes. Many nonprofits qualify for discounted pricing depending on the number of users and features needed. The free plan is available forever, and you can upgrade anytime.
Yes. Koalendar offers a free plan with unlimited booking pages, automated reminders, and calendar sync. You can upgrade to unlock advanced features like custom branding, payments, and more.
Nonprofit scheduling software made simple
From volunteer shifts to donor meetings to community programs, Koalendar makes scheduling effortless so your team can focus on impact—not admin work.
Start free today!