Industries /Koalendar for Local Services
Rated 4.9/5 with 808 reviews on

Service industry scheduling software built for local businesses

Whether you’re managing cleaning crews, repair technicians, salons, or home visits — Koalendar’s scheduling software for service businesses helps you save time, reduce admin work, and keep every appointment running smoothly.

No credit card required · Free plan forever!
Service industry scheduling software

Trusted by thousands of local service professionals to keep schedules organized and clients happy

  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • World Health Organization
  • Canva
  • Doctolib
  • University of Liverpool
  • Ecosia
  • Le Monde
  • University of South Carolina
  • Adobe
  • United Nations
  • Uber
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex
  • Duolingo
  • Disney
  • Decathlon
  • Danone
  • Tesla
  • Stanford University
  • Louis Vuitton
  • The Boring Company
  • Shopify
  • Rolex

Let clients book anytime, from anywhere

Give your customers a simple booking link so they can schedule appointments instantly — no calls or back-and-forth messages. With Koalendar’s service scheduling software, your calendar updates automatically, freeing you to focus on delivering great service instead of chasing bookings.

  • 24/7 self-service booking on desktop or mobile
  • Instant confirmations to prevent double-bookings
  • Works perfectly for salons, cleaners, and repair technicians
  • Automatic calendar sync with Google, Outlook, or iCloud
Easy online appointment booking

Stay organized and save time on admin tasks

Tired of juggling paper notes or missed calls? Manage all your appointments, staff schedules, and client details in one simple view. Clear daily timetables and automatic reminders keep your team on time and your clients informed — no more scheduling chaos.

  • View all appointments and routes in one place
  • Send automatic reminders to clients and staff
  • Reduce no-shows and last-minute cancellations
  • Easily adjust availability for holidays or breaks
Schedule management view

Collect details and files before every job

Stop chasing client info or missing important job notes. With customizable intake forms, customers can share photos, service requests, or payment details ahead of time — so your team arrives prepared and jobs finish faster.

  • Custom forms for service type, location, and notes
  • Accept photos, documents, or receipts via upload
  • Collect deposits or full payments securely with Stripe
  • Automate confirmations and follow-ups
Custom service intake form

Boost attendance and client satisfaction

Automatic confirmations, reminders, and easy rescheduling options mean fewer missed appointments and happier clients. Perfect for any local service business that depends on timely visits and repeat customers.

  • SMS and email reminders sent automatically
  • Reschedule or cancel links built into every confirmation
  • Multiple invitees and team notifications
  • Improve response times and reduce no-shows
Automated client reminders

Testimonials

Local businesses ❤️ Koalendar

See how cleaners, contractors, beauty pros, and home service teams are using Koalendar to automate scheduling and save hours every week!

“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”

Alessandra Fanelli
Alessandra Fanelli
Program Manager
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“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.
Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.
Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.
Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.
Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.
CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.
HR Manager
Try Koalendar for Free →

Everything your service business needs in one platform

Simplify client bookings, payments, and team schedules — all in one place.

Integrate with your favorite business tools
Integrate with your favorite business tools

Connect Koalendar with Google Calendar, Zoom, Gmail, Stripe, and more through Zapier. Keep scheduling, payments, and communication synced automatically across platforms.

Easy scheduling for mobile teams
Easy scheduling for mobile teams

Whether you’re managing multiple technicians or routes, easily view team availability, assign appointments, and reduce travel time with smarter scheduling tools.

Custom booking pages for each service or staff member
Custom booking pages for each service or staff member

Create dedicated booking links for different services, locations, or team members. Each page updates in real time to avoid double-bookings.

Automate reminders and follow-ups
Automate reminders and follow-ups

Send branded confirmations, automatic reminders, and follow-up messages to clients so no one misses an appointment.

Collect payments at booking
Collect payments at booking

Accept deposits or payments securely through Stripe. No commissions, no hidden fees — just smooth, cashless transactions for every appointment.

Simplify form collection and job details
Simplify form collection and job details

Use intake forms to gather key details, job preferences, or photos before each visit — so your team knows exactly what’s needed on-site.

Route optimization and travel time awareness
Route optimization and travel time awareness

Plan appointments efficiently to minimize driving time and maximize productivity. Ideal for field service teams and mobile professionals.

Real-time calendar sync
Real-time calendar sync

Prevent double-bookings and keep your team’s schedules always updated with real-time calendar syncing across all devices.

Branded client experience
Branded client experience

Customize booking pages with your logo, brand colors, and messages — build client trust and keep your business looking professional.

Privacy and security built in
Privacy and security built in

Protect client data and internal schedules with password-protected booking pages and secure data storage.
Rated 4.9 out of 5 with 808 reviews on

Service industry scheduling software for every business size

Generous plans. Essential features. Unbeatable value.

Free forever

Most popular

Best for personal use

We'll always have a free plan that answers most needs. No time limit.

Free forever
  • Unlimited bookings
  • Unlimited event types
  • Unlimited scheduling links
  • Sync with your Google / Outlook / iCloud calendars
  • Smart time zone detection
  • Instant booking notifications
  • Video conferencing
  • Create one-time links
  • Embed booking pages in your website
  • English, French, Spanish...
    (30+ languages)

Pro

Most popular

Best for professionals and small businesses

$ 9 .99 user / month
(Save 30%)
Get started
100% Money-Back Guarantee
  • All in Free plus...
  • Create multi-hosts events: round robin & collective
  • Hold group sessions or classes
  • Add questions to your booking form
  • Accept payments (cards, bank transfers, apple pay, google pay, etc.)
  • Add custom email & SMS reminders
  • Send follow-up emails
  • Password protect your links
  • Offer tentative bookings
  • Full customization of booking pages
  • All integrations, Zapier, webhooks, etc.
  • Redirect invitees to your own site
  • Remove Koalendar branding
  • And more...

Teams

Most popular

Best for teams with 10+ seats

Get a custom quote and see how Koalendar aligns with your goals.

  • All in Pro plus...
  • Unlimited users
  • Dedicated account support
  • Dedicated account onboarding and implementation

Integrations

Sync your scheduling software with tools your service business already uses

Connect seamlessly with Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier — keeping scheduling, communication, and payments in perfect harmony.

Google Calendar
Gmail
Google Meet
Google Chrome
Google Drive
Outlook
Apple Calendar
Zoom
Zapier
Google Pay
Apple Pay
Stripe
Microsoft Teams
Google Analytics
WordPress
Wix

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

Service industry scheduling software made simple

From plumbers to pet groomers, start free with Koalendar — the scheduling software for service businesses that helps you save time, get paid faster, and keep every appointment organized.

Start free today!
Koalendar booking page screenshot