Service industry scheduling software built for local businesses
Whether you’re managing cleaning crews, repair technicians, salons, or home visits — Koalendar’s scheduling software for service businesses helps you save time, reduce admin work, and keep every appointment running smoothly.
Trusted by thousands of local service professionals to keep schedules organized and clients happy
Solutions
Easy appointment scheduling for every service business
Electricians
Give clients a fast, reliable way to book service calls. Koalendar helps you stay organized, reduce missed appointments, and focus on the job — not your calendar.
Plumbers
Simplify your schedule and keep every job flowing smoothly. Let customers book appointments online while you handle the work that matters.
Automotive
From tune-ups to inspections — streamline shop scheduling with easy online booking and automatic reminders that keep your bays full.
Handymen
Spend less time on calls and more time helping clients. Koalendar makes it simple for customers to schedule repairs, maintenance, and estimates anytime.
Landscaping
Plan your week at a glance with automatic scheduling for lawn care, garden work, or landscaping projects. Less back-and-forth, more time outdoors.
Photography
Manage shoots, sessions, and events with a single booking link. Clients can pick times, pay deposits, and get reminders — no extra admin required.
Recording Studio
Keep your studio sessions running on time with smart, flexible scheduling. Let artists and producers book recording slots without endless messaging.
Cleaning
Make booking spotless. Let clients schedule cleanings online, receive reminders, and even reschedule easily — keeping your team organized and efficient.
Real Estate
Streamline property showings and client meetings. With automated scheduling and reminders, agents can spend more time closing deals, not coordinating calendars.
Let clients book anytime, from anywhere
Give your customers a simple booking link so they can schedule appointments instantly — no calls or back-and-forth messages. With Koalendar’s service scheduling software, your calendar updates automatically, freeing you to focus on delivering great service instead of chasing bookings.
- 24/7 self-service booking on desktop or mobile
- Instant confirmations to prevent double-bookings
- Works perfectly for salons, cleaners, and repair technicians
- Automatic calendar sync with Google, Outlook, or iCloud
Stay organized and save time on admin tasks
Tired of juggling paper notes or missed calls? Manage all your appointments, staff schedules, and client details in one simple view. Clear daily timetables and automatic reminders keep your team on time and your clients informed — no more scheduling chaos.
- View all appointments and routes in one place
- Send automatic reminders to clients and staff
- Reduce no-shows and last-minute cancellations
- Easily adjust availability for holidays or breaks
Collect details and files before every job
Stop chasing client info or missing important job notes. With customizable intake forms, customers can share photos, service requests, or payment details ahead of time — so your team arrives prepared and jobs finish faster.
- Custom forms for service type, location, and notes
- Accept photos, documents, or receipts via upload
- Collect deposits or full payments securely with Stripe
- Automate confirmations and follow-ups
Boost attendance and client satisfaction
Automatic confirmations, reminders, and easy rescheduling options mean fewer missed appointments and happier clients. Perfect for any local service business that depends on timely visits and repeat customers.
- SMS and email reminders sent automatically
- Reschedule or cancel links built into every confirmation
- Multiple invitees and team notifications
- Improve response times and reduce no-shows
Testimonials
Local businesses ❤️ Koalendar
See how cleaners, contractors, beauty pros, and home service teams are using Koalendar to automate scheduling and save hours every week!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your service business needs in one platform
Simplify client bookings, payments, and team schedules — all in one place.
- Connect Koalendar with Google Calendar, Zoom, Gmail, Stripe, and more through Zapier. Keep scheduling, payments, and communication synced automatically across platforms.
- Whether you’re managing multiple technicians or routes, easily view team availability, assign appointments, and reduce travel time with smarter scheduling tools.
- Create dedicated booking links for different services, locations, or team members. Each page updates in real time to avoid double-bookings.
- Send branded confirmations, automatic reminders, and follow-up messages to clients so no one misses an appointment.
- Accept deposits or payments securely through Stripe. No commissions, no hidden fees — just smooth, cashless transactions for every appointment.
- Use intake forms to gather key details, job preferences, or photos before each visit — so your team knows exactly what’s needed on-site.
- Plan appointments efficiently to minimize driving time and maximize productivity. Ideal for field service teams and mobile professionals.
- Prevent double-bookings and keep your team’s schedules always updated with real-time calendar syncing across all devices.
- Customize booking pages with your logo, brand colors, and messages — build client trust and keep your business looking professional.
- Protect client data and internal schedules with password-protected booking pages and secure data storage.
Integrate with your favorite business tools
Easy scheduling for mobile teams
Custom booking pages for each service or staff member
Automate reminders and follow-ups
Collect payments at booking
Simplify form collection and job details
Route optimization and travel time awareness
Real-time calendar sync
Branded client experience
Privacy and security built in
Integrations
Sync your scheduling software with tools your service business already uses
Connect seamlessly with Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier — keeping scheduling, communication, and payments in perfect harmony.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Service industry scheduling software helps local businesses manage appointments, staff, and customer communication in one place. Clients can book online, get reminders automatically, and even pay ahead of time — reducing admin work and preventing double-bookings.
Yes! Koalendar supports multi-user scheduling for teams and mobile crews. Assign jobs to technicians or staff, track routes, and keep calendars synced in real time. It’s ideal for cleaning companies, repair services, and beauty salons.
Yes. You can collect payments or deposits securely with Stripe at the time of booking. This makes it easier to prevent no-shows and resolve payment issues before the job starts.
Absolutely. You can embed your booking page directly into your website, or share it via social media or text message. Clients can schedule without leaving your site — perfect for local businesses that want a simple, branded booking experience.
Yes. Koalendar integrates with Google Calendar, Outlook, Zoom, Gmail, Stripe, and thousands of other apps through Zapier. Automate tasks, send updates, and connect to your CRM or accounting tools effortlessly.
Yes! Koalendar’s free plan includes unlimited bookings, calendar sync, and automated reminders. Upgrade anytime for advanced features like branding, payment collection, and team scheduling.
Service industry scheduling software made simple
From plumbers to pet groomers, start free with Koalendar — the scheduling software for service businesses that helps you save time, get paid faster, and keep every appointment organized.
Start free today!