Landscaping scheduling software to manage clients, crews, and recurring jobs
Simplify scheduling for your lawn care business. Book clients, organize routes, and handle reschedules after rainouts — all from one easy dashboard that keeps your team and customers in sync.
Trusted by landscapers, lawn care pros, and yard maintenance teams everywhere
Let clients book anytime from any device
Tired of chasing texts and voicemails? With Koalendar’s landscaping scheduling software, clients can book their next mowing, trimming, or treatment directly from your website or link—day or night. You save hours of admin work while staying fully booked.
- 24/7 online booking for all landscaping and lawn services
- Instant confirmations with automatic calendar sync
- Eliminate double-bookings and scheduling conflicts
- Perfect for recurring appointments and seasonal services
Collect all job details upfront with custom forms
Stop arriving blind to new properties. With Koalendar’s intake forms, you can collect gate codes, pet notes, special instructions, or yard obstacles right at booking time. Fewer surprises mean faster routes, smoother jobs, and happier customers.
- Add custom intake questions for every service type
- Request details like pet notes or access codes
- Accept file uploads like photos or contracts
- Automate reminders and follow-ups with clients
Smarter crew scheduling and route management
Avoid overlapping crews, wasted trips, or missed stops. With clear visibility into your team’s schedule, you can assign jobs by region, balance workloads, and even adjust for weather delays in seconds. Perfect for growing lawn care teams.
- Drag-and-drop crew scheduling with live updates
- Adjust for weather-related reschedules in seconds
- Group jobs to increase route density and fuel efficiency
- View all recurring and one-time jobs in one calendar
Reduce no-shows and cancellations
Automated reminders and confirmations keep your customers informed and your schedule full. Send branded messages before every service, and let clients reschedule easily without back-and-forth calls.
- Email and SMS reminders reduce no-shows
- Automatic updates for rescheduled or canceled jobs
- Customizable notifications for your brand
- Works with multi-service, recurring appointments
Testimonials
Landscapers ❤️ Koalendar
See how lawn care and landscaping businesses use Koalendar to stay booked, on schedule, and organized through every season.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything landscapers need in one platform
Powerful features for lawn care scheduling, crew management, and client communication.
- Schedule weekly mowing, monthly hedge trimming, or seasonal cleanups automatically. Koalendar keeps track of all repeat clients so you never miss a visit.
- Collect service-specific notes like obstacles, gate codes, or chemical treatments. Save forms as templates for faster setup.
- Drag and drop to move appointments or let clients reschedule themselves. Avoid phone tag and fill your week efficiently.
- Connect your Google, Outlook, or iCloud calendar to prevent double-bookings and keep your crews’ schedules updated in real time.
- Collect payments instantly through Stripe at booking or after completion—no chasing checks or cash.
- Send branded confirmations, reminders, and review requests automatically to clients.
- Invite multiple team members, assign jobs by service area, and manage overlapping crews easily.
- Add your booking link to your website, Facebook page, or email signature. Clients can schedule directly without calling.
- Track bookings, cancellations, and revenue trends to optimize your routes and crew utilization.
- Works seamlessly with Google Calendar, Zoom, Gmail, Stripe, and more through Zapier to keep everything in sync.
Set recurring appointments with ease
Custom booking forms for every service
Instant rescheduling after rainouts
Sync calendars automatically
Online payments and invoicing
Smart reminders and follow-ups
Team and crew management
Embed your booking page anywhere
Analytics and performance tracking
Integrate with your favorite tools
Integrations
Connect your landscaping booking software with the tools you already use
Sync with Google Calendar, Stripe, Gmail, and more via Zapier. Handle bookings, client communication, and payments in one seamless workflow.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Landscaping scheduling software helps lawn care and maintenance businesses manage appointments, recurring jobs, and routes. It streamlines bookings, reminders, and payments so you spend less time on admin and more time serving customers.
Absolutely! Koalendar is built for recurring appointments—perfect for weekly mowing, hedge trimming, or fertilizing schedules. You can set repeat services, adjust for weather delays, and keep clients automatically informed.
Yes. Whether you manage one team or several overlapping crews, Koalendar lets you assign tasks, prevent conflicts, and track all bookings in one place.
Yes! Koalendar’s booking form lets you collect key information like gate codes, pet notes, or obstacles at booking time. You can even require photo uploads for new jobs.
Yes. Koalendar offers a free plan forever with unlimited bookings, calendar sync, and reminders. Upgrade anytime for advanced tools like online payments, branding, and team scheduling.
Yes, you can accept payments directly via Stripe when clients book, or send automated payment reminders after service. Perfect for recurring or one-time jobs.
Landscaping scheduling software made simple
From solo lawn pros to multi-crew businesses, Koalendar makes scheduling, rescheduling, and recurring jobs effortless — so you can focus on growing your business.
Start free today!