Schedule online meetings with automatic video links
Share one link. Let people pick a time. Koalendar creates the meeting link and adds it to the calendar and emails automatically.
Let people book meetings instantly
Share a link and let guests choose a time that works, without the email back-and-forth.
Control when and how people book
Set your availability, meeting duration, buffer times, limits, and booking rules.
Automate the meeting workflow
Send confirmations, reminders, and calendar invites so every meeting is organized from the start.
Connect once. Koalendar adds the meeting link automatically.
Pick your preferred meeting tool (Zoom, Google Meet, iCloud or Microsoft Teams). When someone books, Koalendar generates the link and includes it where it should be: the calendar event plus the emails your guests actually read.
Integrations
Calendars + video tools, connected
Keep your availability in sync across Google Calendar, Outlook, and iCloud, and let Koalendar add the video meeting link automatically when someone books.
Features
Everything you need to schedule meetings online
Automatic meeting links
Every time someone books, Koalendar automatically creates a unique meeting link and adds it to the calendar event and booking emails.
One booking page for online meetings
Share a single booking link where invitees can choose a time and confirm an online meeting: no emails, no coordination.
Multiple meeting locations
Offer online, phone, or in-person meetings from the same booking page—or let invitees choose what works best.
Recurring meetings
Let invitees book recurring meetings in one step—weekly, bi-weekly, or custom schedules. Koalendar creates all events and keeps them in sync automatically.
Real-time calendar sync
Koalendar checks your connected calendars to prevent conflicts and keeps availability accurate.
Time zone detection
Koalendar automatically adjusts times for different time zones—perfect for remote teams and international clients.
Offer every meeting type from one booking page
Some professionals want Zoom. Others prefer a phone call or in-person. With Koalendar, you can offer multiple meeting locations and keep the booking flow simple.
- Let invitees choose online, phone, or in-person meetings
- Use one booking link for all meeting types
- Avoid back-and-forth about how to meet
- Keep the booking experience simple and consistent
Create meeting links automatically for every booking
Stop setting up calls by hand. When someone books, Koalendar creates the meeting link and adds it everywhere it's needed.
- One unique meeting link created per booking
- Automatically added to the calendar event
- Included in confirmation and reminder emails
- No copying, pasting, or last-minute setup
Let people book recurring meetings in one step
Perfect for lessons, check-ins, and ongoing sessions. Invitees book once—Koalendar schedules the rest.
- Weekly, bi-weekly, or custom schedules
- All events created automatically
- Changes stay in sync across calendars
- Fewer emails and manual follow-ups
Protect your time without saying no
Koalendar lets you control when people can book, how often, and how much notice they need—so your calendar stays workable.
- Set minimum notice before meetings
- Limit how many meetings can be booked per day
- Add buffer time before or after meetings
- Avoid burnout without manual coordination
Testimonials
Professionals ❤️ Koalendar
See how professionals are using our online meeting scheduler to save time and grow their business.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Yes. Koalendar lets you schedule videocall and videoconferencing meetings online by automatically creating Zoom, Google Meet, or Microsoft Teams links and adding them to the calendar event and booking emails.
Yes. You can offer multiple meeting locations on the same booking page, including online meetings, phone calls, or in-person meetings—or let invitees choose what works best.
Yes. Koalendar supports recurring meetings, such as weekly or bi-weekly sessions. Invitees book once, and all events are scheduled automatically.
Yes. Koalendar offers a free plan forever, so you can schedule meetings online and share a booking link at no cost. Advanced features are available on paid plans.
Koalendar checks all your connected calendars in real time before showing availability, so only times you're actually free can be booked.
Ready to dive in?Start your free account today.
When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.
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