Consultant scheduling software to manage meetings, clients, and advisory sessions effortlessly
Let clients book and pay for meetings automatically so you can focus on delivering value—not juggling calendars. Perfect for business consultants, coaches, and agencies.
Trusted by consultants, advisors, and agencies worldwide to simplify client scheduling
Book more clients without the back-and-forth
Stop wasting time emailing availability or chasing missed calls. With Koalendar, clients can instantly book time with you through your personalized link. Meetings are synced to your calendar automatically so you stay in control without lifting a finger.
- Instant online booking from any device
- Automatic calendar sync with Google, Outlook, and Apple
- Custom durations for different consulting services
- Eliminate double-bookings and last-minute changes
Smarter client intake and preparation
Gather all the right information before your consulting session. Use custom intake forms to qualify leads, collect files, or understand goals—so every conversation starts productive. Koalendar handles reminders and follow-ups automatically.
- Custom intake forms to capture client details
- File uploads for contracts or prep materials
- Automated confirmations and follow-ups
- Save time and focus on your clients’ challenges
Stay organized across time zones and recurring sessions
No more confusion about meeting times or missed follow-ups. Koalendar detects time zones automatically, manages recurring appointments, and keeps your consulting agenda perfectly up to date—whether you’re hosting one-on-one calls or group advisory workshops.
- Smart time-zone detection for global clients
- Manage recurring appointments easily
- View your full schedule at a glance
- Sync multiple calendars and devices
Boost client attendance and revenue
Reduce no-shows and secure your income with deposits or upfront payments. Automated reminders keep clients engaged and punctual—whether you’re meeting in person or virtually. More consistency means more billable hours for you.
- Collect deposits or full payments via Stripe
- Automated SMS and email reminders
- Branded confirmations for a professional look
- Support for physical and virtual meetings
Testimonials
Consultants ❤️ Koalendar
From solo advisors to boutique firms, consultants use Koalendar to manage meetings, save time, and keep clients happy.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything consultants need in one platform
Built for consulting pros: meetings, clients, payments, and growth—all in one place.
- Show off your brand and professionalism. Customize colors, add your logo, and use your own domain link for a polished client experience.
- Collect deposits or full fees via Stripe with zero commission. Accept 20+ payment methods to secure revenue before your meetings start.
- Koalendar connects directly with Zoom, Google Meet, and Microsoft Teams. Each booking generates a unique meeting link automatically.
- Never miss a call again. Automatic time-zone detection adjusts your availability globally and syncs instantly with Google, Outlook, and iCloud.
- Reduce no-shows with branded reminders, confirmation emails, and post-session follow-ups—all fully automated to keep clients engaged.
- Perfect for retainer clients, team workshops, or group programs. Host multiple attendees in one slot and set recurring appointments easily.
- Connect Koalendar with your favorite CRM, invoicing, and automation tools via Zapier or Webhooks to keep client data organized effortlessly.
- Track bookings, conversions, and attendance rates to optimize your workflow and grow your consulting business smarter.
- Add teammates, assign bookings, or use round-robin logic for fair lead distribution—ideal for consulting firms or agencies scaling up.
- Secure sensitive client data with password-protected booking pages, GDPR compliance, and encrypted file uploads.
Custom branded booking pages
Integrated payments for paid consultations
Video conferencing made easy
Smart time-zone and calendar sync
Automated reminders and follow-ups
Recurring and group sessions
CRM and workflow integrations
Analytics and performance tracking
Team scheduling and delegation
Data privacy and client trust
Integrations
Sync your consultant scheduling tools seamlessly
Connect with Google Calendar, Zoom, Stripe, Gmail, and hundreds of apps via Zapier to automate every part of your consulting workflow.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Consultant scheduling software helps consultants manage meetings, client bookings, and payments all in one place. With Koalendar, clients can book directly through your branded page, receive automatic reminders, and join virtual sessions easily. It’s perfect for reducing admin work and keeping your calendar in sync.
Yes. Koalendar integrates with Zoom, Google Meet, and Microsoft Teams, making it easy to run virtual consultations, coaching calls, and strategy sessions without manual setup. Each booking generates a unique video link automatically.
Absolutely. You can collect deposits or full payments through Stripe, supporting 20+ payment methods. Many consultants use this feature to secure attendance and increase revenue with deposits before sessions.
Yes. You can set recurring appointments for ongoing clients, retainers, or multi-session programs. Koalendar keeps your availability updated and ensures both sides stay synced automatically.
Yes. Koalendar lets you embed your booking page on your website or add it to your LinkedIn profile so prospects can book instantly—no extra software needed.
Yes. Koalendar offers a forever-free plan with unlimited booking pages, calendar sync, and reminders. You can upgrade anytime to unlock advanced features like branding, payments, and CRM integrations.
Simplify your consulting schedule today
Join thousands of consultants who use Koalendar to book clients faster, reduce no-shows, and grow revenue—all without extra admin work.
Start free today!